Funding Request Application Narrative - Technology at Berkeley

knifedamagingInternet and Web Development

Feb 2, 2013 (4 years and 8 months ago)

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U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


1

of
10

1/16/2008

FY 2008

09 IT Funding Request Application




I.

Funding Request Overview


A.

List the name, unit, and email contact information for each author of the funding request.

Name

Unit

Email








B.

Give the title of the funding request.



C.

Give a brief description

of the funding request (1

3 sentences).



D.

Estimated Start Date


E.

Estimated Completion
Date




F. Give the name, unit, and email contact information for the following:


Name

Unit

Email

Sponsor(s)
1




Functional Owner
2




Project Manager
3






G.

Give a
summary of the IT Bank funding being requested:


FY 2008

09 IT Bank Funding Request

Total (all years) IT Bank Funding Request








1

The
Sponsor

is defined as one who has authority (often an executive of the
organization) to assign
resources, help the project manager overcome roadblocks to the successful development of the solution, and
enforce decisions regarding the solution.

2

The
Functional Owner

is defined as one who oversees the ongoing operation of the
service or system
created by the solution.

3

The
Project Manager

is defined as the person assigned by the Sponsor to achieve the solution
development’s objectives.


U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


2

of
10

1/16/2008



II.

Assessment of Need and Proposed Solution


A.

Identify and describe what needs the proposed solution is seeking to address (
e
.g.,
a

software upgrade is necessary because the version currently in use is no longer
supported
).


1.

2.

3.


B.

Describe the solution that is being proposed to meet the identified need(s).





U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


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10

1/16/2008

III.

Impact and Strategic Alignment


A.

Identify the anticipated b
enefits in implementing the proposed solution
(e.g., Will the
solution avert a system failure? Eliminate a compliance risk? Enable other projects to go
forward? Create efficiencies for users or providers of a service? Generate new revenues or
save costs

that can be reinvested in other priorities?).




B.

Describe how the proposed solution aligns with the critical issues described in the IT
Strategic Plan (
http://technology.berkeley.edu/plan
ning/strategic/
).




C.
Describe the constituency that is intended to benefit from the proposed solution (
e.g.,
number of people, systems, or departments
).




D. Describe the extent to which this proposed solution is a collaborative effort either withi
n
campus or externally.




U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


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1/16/2008


E.

If applicable, describe how this initiative may enable additional projects to be
considered (
e.g., Could the solution be extended to serve other constituents on campus or
could other projects be built on top of this one?
).






U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


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of
10

1/16/2008


IV.

Work Plan and Proposed Solution Design


A.

Provide a statement of:



Deliverables


results the solution must deliver to achieve the stated
objectives.



Constraints


factor
s

that
may

limit the options

for providing the solution

(
e.g.,
a
n

inflexible dead
line
)
.




B.

Provide a work plan for the
proposed solution

with high
-
level steps to complete the
solution, including
timeline. (Try to limit your plan to no more than seven steps.)



Milestone

Timeline

1.



2.



3.



4.



5.



6.



7.




U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


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of
10

1/16/2008


C.

Core t
echnology categories are listed in the table below followed by examples for each
category.
U
se the column on the right to describe all technologies (
including

version
s
) that
are included in the proposed solution.


Core Technology Category

Examples

Specif
ic Technology Proposed
for this Solution (include
version)


Application Development
Platform

Java Enterprise Edition (JEE),
.NET


User Authentication and
Authorization

CAS, Sun Identity Manager


Business Process Modeling
and Workflow System

Oracle, jBP
M


Business Rule Engine

Drools


Data Integration Platform

Informatica


Desktop Hardware Platform

Dell Energy Saver PC


Desktop Operating System

Windows XP Professional,
Windows Vista, Mac OS, Linux


Enterprise Service Bus or
Application Integration
Pl
atform

JBoss, BEA AquaLogic,
WebSphere


Integrated Development
Environment (IDE)

Eclipse, Visual Studio


JEE Application Server

Tomcat, WebLogic, WebSphere


Multidimensional Database
Management System

Hyperion Essbase, Cognos,
Teradata


Network Infrast
ructure

Wired, Wireless


Network Protocols

IPv4, IPv6


User Portal Platform

uPortal, Oracle, WebSphere


Programming or Scripting
Language

C#, Java, Ruby, PHP


Relational Database
Management System

Oracle, SQL Server, MySQL


Reporting and Data Analysis

Platform

Hyperion, Crystal Reports


Server Hardware Platform

SUN Energy Server


Server Operating
System/Server Virtualization
Software

UNIX/VMware, Windows/VMware


Web Services Registry

Infravio, BEA, IBM, HP, Oracle
Web Registries


Application Testin
g and
Monitoring Tools

Eclipse Test and Performance


User Interface Platform

AJAX Tools


Web Services Framework

Apache Axis1


Web Services Protocol

SOAP, WSDL, REST


End User Collaboration Tools

Google Enterprise Apps, Microsoft
Live@edu, MS SharePoint
, bSpace


Application Development
Team Repository

Subversion, Visual Studio Team
Server


Other technology not listed




U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


7

of
10

1/16/2008

D.

Provide detail on the anticipated staffing for this
solution
, including the project manager.
How will the staffing needs be filled
(
e.g., from your staff, contract staff, vendor, etc.
) If
applicable, describe how you will provide backfill for exist
ing staff being assigned to the

solution development
.



Role

How Roll Will be Filled (including backfill)

1.

Project Manager


2.



3.



4.



5.



6.




E.

Describe any known risks associated with undertaking this proposed
solution

(
e.g., staff
resources have not been identified yet; system involves sensitive data; the technology is
new to the campus
)

and how you plan to reduce or elimin
ate the risk.



Risk

Mitigation Plan

1.



2.



3.



4.



5.




U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


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of
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1/16/2008


V.

Funding Model and Budget


A.

Provide a high
-
level narrative overview of the funding model and expense budget.




B.

Could the proposed solution move forward with partial funding? If yes, d
escribe the
revised scope, including the associated dollar
impact.




C.

What is the plan for sustainable funding to support ongoing operations after IT Bank
funding ends (
i.e., how will ongoing staff support, software licenses/maintenance
/
upgrade
costs
, har
dware maintenance, and replacement costs, etc. be funded
)?




U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


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D.

If the
proposed solution

is expected to realize savings or income,
describe the savings (in
time or money) or expected increase in income, plans for reinvesting the resources and
how this imp
acts the funding model.




E.

Please download and fill out the
Funding Model and Budget Excel
spreadsheets located at

http
://technology.berkeley.edu/planning/it
-
budget/fy
-
2008
-
09/

and follow the instructions
on the first worksheet in the workbook.

Include t
he completed sheets with this packet in
your budget submission.


U.C. Berkeley


FY 2008

09 Campus Budget Process

FY2008

09 IT Funding Request

Application
Page


10

of
10

1/16/2008


VI.

Assessment Plan


A.

During the course of the year, each IT Bank

funded initiative will be asked to report on
the
solution development

progress
based upon the timeline and budget.

D
escribe the

assessment methods for measuring the success of the
solution development

and how
these metrics measure the achievement of the benefits identified above in section III.A.