SCM05-05-13 Website re-design Tender - HCDA

keckdonkeyInternet and Web Development

Nov 18, 2013 (3 years and 10 months ago)

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NOTICE NO._SCM0
5
-
05
-
13


Kindly furnish us with a written quotation for the supply of goods and services as detailed below.

Website Re
-
Design

for

Hibiscus Coast Development Agency


BACKGROUND


Hibiscus Coast Development Agency (HCDA) wishes to engage
a reputable and qualified creative web design
agency to re
-
design Agency’s website

which is in line with the objectives of the Agency
..


SPECIFICATIONS


Interested service providers are required to submit proposals which should also include examples of the

proposed
look and feel and site structure together with their rationale for including specific elements. The quotation should
include the development of the web site until the “go live” stage.




Consulting with HCDA to ensure re
-
design of a web site meets
the organizations purpose for the
project.



Coding all necessary documents and scripts to create a reliable website



Creating original web site graphics and page layouts, including text entry (or conversion of
department
-
supplied text), original graphic
design and the scanning and optimizing of HCDA provided
images



Maintain the integrity of existing HTML documents or other scripts associated with the current HCDA
websites.



For any new content that may require frequent updating, establishing a process to e
nable existing IT
staff to regularly update text and images incorporated in the site.



Search engine optimization (metadata, keyword to text optimization, google analytics, google
adwords, search engine submissions)



Additional features: language translation
, flash maps picture gallery etc.





It is requested that the web contractor take into account the following dimensions when re
-
designing the
architecture for the website


Information architecture


Web friendly structure






Ease of navigation






Web
functionality


Design




Look and feel






Reading ease


Content




Clarity of purpose






Core information provision






Sector information provision






Credibility of information


Promotional Effectiveness

Branding






Corporate roles an messages






Contact information






Promotional effectiveness






Web prominence on search engines


It is further required that the appointed web designer study the web sites of a selection of both local and
international development agencies and investment pro
motion agencies. International IPA’s whose websites have
been rated in the IPA performance review as having some of the “best websites” are Invest In Sweden, Czech
Invest, Invest in Ireland, Victoria Australia.


PRICE


The service provider should indicate
the price
to re
-
design the HCDA website as per specific
listed above.
Note
price should indicate if its VAT inclusive for VAT vendors and total cost for non vendors.


DURATION


The
appointed
service provider should indicate a time frame

and a cost

to finish this
project to be render for the
Agency
.


REPORTING


The appointed service provider will report directly to the HCDA Investment & Marketing Department. At the
discretion of the Agency, unscheduled meetings may be held while the project is in pr
ogress and on conclusion of
the project with key stakeholders who will be identified by HCDA.









Request for quotation documents may be obtained from Hibiscus Coast Development Agency


10 Berea Road Port
Shepstone from
_17 May 2013
to the closing
date, during offices hours (08H00 to 16h30)


Please contact Ntando Duma on 039 682 3881 during office hours

Quotations must be marked:
TENDER NO.SCM05
-
05
-
13
and must be sent to finance@hcda.co.za or delivered to
10 Berea Road, Port Shepstone, 4240 by no
later than
_04 June

2013

at 15
H00
_

For all transactions exceeding
R15000.00 a valid Tax Clearance Certificate from SARS must be furnished.

FAILURE TO COMPLY WITH THESE CONDITIONS MAY INVALIDATE YOUR OFFER.


All queries in respect of the above should be a
ddressed to the Supply Chain Management Office


039
-
682 3881

The Agency does not bind itself to accept the lowest or any quotation and reserves the right to accept the whole or any part
of
the quote.