Microsoft SharePoint 2007 Help Tutorial

keckdonkeyInternet and Web Development

Nov 18, 2013 (3 years and 11 months ago)

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Microsoft SharePoint 2007 Help Tutorial

Creating Links to Pages and Documents under the Current Site

1.

Go to your Site in SharePoint in which you want to create the link.

2.

Click Edit Page on the page where you want the link to appear.

3.

In the Content Editor Bl
ock, type the text for your link and highlight it by hold down the left mouse button
and dragging your cursor over the text.



4.

Next, with the text highlighted, click the “Link” button

on the Content Editor Toolbar.


5.

You will now see the properties box
for creating the link. Click browse to select the
Page or Document
to
link to:




6.

After Clicking “Browse” you will see the “Select a Link” box.


If you want to link to a Page within your current site, you will the click the button below:



If you want t
o link to a Document within your current site, you will click the button below:



7.

The “Select a Link” window will now refresh and you will see the
Pages

or Document

Library

or folder for
your
Current Site
. Your list of Pages
OR

Documents
will be di
fferen
t from what you see below.


Those Linking to a Page should see something similar to this:












Those Linking to a Document should see something similar to this:



8.

If you want

to link to a
Page or Document

under
the

Current Site
, select it by clicki
ng on it and clicking
“OK”. You can also select it by just double
-
clicking the page.







If you do not see the P
age

or Document

that you are looking for there could be one of these situations,
otherwise proceed to Step 9.



If you are looking for a Pa
ge then it may not exist yet.


Have you created the page in SharePoint?

If not you can use the SharePoint Help Tutorial titled

SP


Creating Pages
” to help you accomplish this process.




If you are looking for a Document then it may not exist yet.


Have

you upload the Document to SharePoint yet?


If not, then you can follow these instructions:


1. Start in the Document Library that belongs to the site for which you want upload and link files. If
you have been following the directions above then you sho
uld already be here.




2. Click the Upload Button once in the Document Library.

3. You should now see the Upload Document window open. Click
Browse

to select your Document
to upload to SharePoint.



4. Select you
r Document from any location and click Open to select it.




5. Click “OK” after returning to the Upload Document Window and you should see a window
similar to the one below:




6. You can now change the filename if you would like and also set a Title

that will help in finding the
file later. You may also set Dates as to when the file will become available. For now, I will leave
these set to the defaults and click “Check In”.


IMPORTANT:

You will now see the
Document Library

and all Documents uploaded

under your site. To return to
the Select a Link window and select your newly uploaded document to link to, you must close this
window by either clicking the red X in the top right corner or using the keyboard shortcut ALT + F4.




7. You should now see
the Select a Link box but your Document will not be displayed until you click
the refresh button

or clicking on the Current Site Documents button on the left side of the
window. Doing either of these will refresh the
Documents Library

a
nd your newly uploaded
document will be visible and available for linking. You may select the Document and click OK or
Double
-
Click on it. You can now move on to Step 9.




The Page or Document that you are looking for may be in a Sub
-
Site of your Curren
t Site.



A
Sub
-
Site,
represented by this icon
, is a site that is below your current site in the hierarchy of
sites. It has its own libraries of Pages and Documents where your Page or Document may exist.


In the screenshot above, we are currently in the
Pages Library

for our
Current Site

which happens
to be the “About Millikin” site. If we want to view the
Pages Library
for other sites under our
Current Site
. We will click the button in the “Select a Link” window from the screenshot above that
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P

a directory level:


Doing so will take us
UP

one level and
OUT

of the
Current Site’s

Pages Library.
Now you should
see a list of
Libraries

for the
Current Site
as well as the other
Sub
-
Sites
under your current site.
This is illustrated below for the
Ab
out Millikin

site.



Now if I wanted to link to a page under my
Millikin History Sub
-
Site

,
then I would simply double
-
click on that Sub
-
Site and the page would refresh to show all of the
Libraries

under the Millikin
History Sub
-
site:




Notice that the
Current Site’s Title

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Libraries
?


Now, to select a Page under this site I would double
-
click on the
Pages Library
in the above list and
you would then see a list of all
Pages
under th
e
Current Site or

Sub
-
Site.




Notice that the Bolded text now says
Pages
because we are in the
Pages Library.


Now, simply click on the Page that you want and click “OK” or you can just Double
-
Click on the
Page that you want to select.
Now Proceed to Step 9.


The Page that you are looking for may exist on another site.


If this is the case then you can close out the Select a Link box and return to the properties box for
creating a link.


NOTE:

If you replacing an old link with a new Sh
arePoint link, be sure to remove the old link on the
high
-
lighted text first. This is done by clicking the button with the broken chainlink.


Next, open another window or tab and navigate to the page or document that you wish to link to.
Once you have reac
hed this page or document, copy the link from the browser’s address bar and
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Once
you have followed the above instructions you will

be retu
rned to the properties box for creating
your link. In that box you should now see that the link to your page has been filled in
.


You will also see a options for a ToolTip and Bookmark Name. The ToolTip text is text that is displayed in
some browsers when
the cursor is hovered over the link. The Bookmark Name is the text that is used as a
title for a Bookmark when someone Bookmarks the page. These are not required but good to have for
Search Engine Optimization.


10.

Once you click ok you will now have created
a link to your Page or Document! Congrats!