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December
16
, 2011


Request for Proposal
070
-
NAT
-
RFP








Dear Bidders,


The USAID Local Development Program is seeking a company
to

develop

a destination website

for
Kyrgyzstan.

The attached Request for Proposals (RFP) document contains all the necessary
information for interested bidders.


We realize that you may have additional questions after reading the attached documents. You
are invited to submit questions in wr
iting to subcontracts@ldp.kg by
December

2
6
,

2011. The
deadline for bid submission is
December
3
0
, 2011

before 1
7
:00 pm
.


We look forward to your proposal and hope we will be able to work together to promote
economic development in Kyrgyzstan.


Sincerely,




Chynara Arapova

Acting
Chief of Party



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REQUEST FOR PROPOSAL


D
EVELOPMENT OF

DESTINATION WEBSITE
FOR
KYRGYZSTAN














USAID LOCAL DEVELOPM
ENT PROGRAM


Contract No.
EEM
-
I
-
09
-
07
-
00008
-
00



December
16
, 2011

This publication was prepared by Chemonics International Inc



DISCLAIMER

The author’s views expressed in this publication do not necessarily ref
lect the views of the
United States Agency for International Development or the United States Government
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RFP SECTION I

INTRO
DUCTION

A.

Background of USAID
-
funded USAID Local Development Program

The USAID Local Development Program is a three
-
year project financed by the United
States Agency for International Development (USAID) and managed by Chemonics
International. The goal of the project is to stimulate rapid, diversified, and sustained
economi
c growth by supporting local economic development. The project is working with
selected municipalities across Kyrgyzstan to improve their business and investment
environment, create more robust and durable economic value chains, and increase the quality
an
d relevance of workers’ skills. A stronger and more competitive local private sector will
create jobs and increase local government revenue that can be used for infrastructure and
social programs that improve the quality of life for all citizens.

B.

Purpose o
f the Bid

To develop a destination website for Kyrgyzstan including for Tourist Information Centers
identified by USAID Local Development Program.

On the national level, the website will
promote Kyrgyzstan as a tourist destination by providing relevant information about the
country’s top destinations, people and culture and accommodation. The website will also
promote local tourism by encouraging b
oth international and local tourists to visit local
attractions.


C.

Scope of Work of the Subcontract


The subcontractor will meet
the USAID Local Development Program staff

for a start
-
up
consultation upon signature of the subcontract.

This subcontract includes the following tasks:

C 1.

Website

D
esign

The subcontractor will work with the USAID Local Development Program
to develop

attractive designs with high
-
quality images

of the website

based on examples provided:

http://www.visitestonia.com/en/
;

http://www.visitsweden.com/sweden/
;

http://www.nycgo.com/
.


C 2. Technical C
apacity


The website:




has
m
ultip
le languages (
Kyrgyz,
Russian
, English
)
;



Includes a database
-
enable
d search function that allows user to search for hotels,
events, hotels, etc… by category and keyword. Results should be sorted by relevance
or last updated, and filtered by category a
nd other appropriate filter recommended by
the developer.

For hotels,
tours,

etc..
)

the site will include links to existing websites
where services can be booked and paid for.

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has interactive google map that show
s

popular des
tin
ations including photos, Tourist
Information Centers, hotels and guesthouses (example:
http://www.visitsweden.com/sweden/
)
;





has a section for bloggers and columnists that enables to register, login via
major
social

networks (facebook, vkontakte.ru, twitter.com), write blogs, and post photos
(example:
http://taboo.kg/authors/full/1319.html
)
;



allows to view
3D tours

(example:
http://www.viju.kg/Pano/filarmoniya/index.html
)
;



h
as a file manager that allows to upload

and download documents;



h
as ability to share information (articles, photos, videos)

via social networks;



h
as a weather widget that shows weather for Kyrgyzstan and each of its oblasts;



h
as a calendar of events
;

including
an events feed that shows upcoming events with
photos
;



allows
playing of audio and video clips



h
as a feedback sect
ion that allows users to p
rovide feedback about the website, its
content and suggest ideas for improvement
;



has a sitemap

that shows all sections and layers in one page


C 3
. Website Structure

Please see the
Annex 1

for the website structure


C
4
.
Website
R
egistration

The
subcontractor
will be responsible for
proposing three available domain names for
each
in

the

.
kg and
.
com domains

(examples:
www.visitKyrgyzstan.kg/com
;
www.Kyrg
yzstan.kg/com
)
. Afte
r the approval
by

the the

USAID Local Development
Program, the
S
ubcontractor will

register
the selected domain name

with

relevant agencies

as
well as identify

and
register

with hosting

company.

C
5
.

Administration of the
W
ebsite


The subcontractor will be responsible for proposing a strategy for running and modifying the
website as well as collaborating with the promotion agency, which will be responsible for the
content and promotion of the website.
The webs
ite should be
user
-
friendly with easy to use
content management system.

C 6
. Search Engine Optimization Strategy

The Subcontrac
tor will be responsible for the technical aspects of the search engine
optimization
.


C
7
. Mobile
V
ersion of the
W
ebsite

Having completed the
development of the website, the subcontractor will propose a strategy
for the development of the mobile version of the website. After the approval by the USAID
Local Development Program, the Subcontractor will develop the mobile version of the
website
.


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C
8. Improvement
S
trategy
P
roposal

The current scope of work is not final and

the

USAID Local Development Program requests
the bidders to propose strategies for improvement of the website structure and its technical
capacities.


C 9. Maintance and content m
anagement plan

The contractor will propose a strategy to continue to add content and maintain the site,
including relevant costs, time requirements etc…

Deliverables



Three website names available in
the .k
g and
.c
om
domains
for approval



Strategy for
i
mprovement of the
w
ebsite



A full functioning
website registered and hosted



Search Engine Optimization Strategy



Strategy for the
D
evelopment of the
M
obile
V
ersion



Mobile
V
ersion of the
W
ebsite

D. Contractual Relationships


The project intends to issue an award to
one
or more

compan
ies

or organization
s
. This award
will be in the form of a “Firm Fixed Price Subcontract” (hereafter referred to as “fixed price
subcontract”). The subcontractor will be required to adhere to the t
erms of the subcontract
with the project. The subcontract will be based on what the company or organization
indicates in its proposal

as well as negotiations with Chemonics
.


A fixed price subcontract specifies an output, or deliverable, to be produced by

the
subcontractor. As the name implies,
the price of the subcontract is fixed and it is not
subject to any adjustment on the basis of the subcontractor's cost experience in
performing the work
, thereby placing maximum risk and full responsibility for all
costs and
resulting profit or loss on the subcontractor. Payment is based on the completion of
deliverables and the subcontractor is fully responsible and accountable for the end product.
Adequate price competition and justification is required. All local
subcontracts shall be
negotiated, denominated, and paid in local currency.


E. Requirements


The project will issue subcontracts to Kyrgyz non
-
profit or for
-
profit organizations provided
that adhere to the following requirements:


1)

Companies or
organizations must be legally registered under the laws of Kyrgyzstan upon
award of the subcontract.


2)

Companies or organizations must establish a local presence in Kyrgyzstan at the time of
signing the subcontract.


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3)

The Companies or organizations should b
e wholly private (no government or government
body ownership).


4)

Experience in
website
development

required



5)

Client testimonials and success stories required


F. Terms of the Bid


This document is only a Request for Proposals, and it in no way obligates
the project to either
award any subcontract or pay any of the costs incurred by the applicant in the proposal
preparation.


Bids must remain valid for at least 90 calendar days after the bid deadline.


NOTE: Please note that in submitting a response to this RFP, the Bidder understands
that USAID is not a party to this Request and the Bidder agrees that any protest
hereunder shall be presented to Chemonics International for consideration, as USAID
will
not consider protests made to it under USAID
-
financed subcontracts. Chemonics,
at its sole discretion, will make a final decision on the protest at a level above the
contracting officer for this procurement.




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RFP SECTION II

PROPOSAL


Companies and organ
izations interested in being awarded this subcontract must submit a
proposal to the project. This section details the process by which these proposals must be
written and submitted to the project. Please carefully follow the instructions.


A. Key Eleme
nts and Important Dates to Remember



Key elements of the competition include:



Request for Proposal document release date:
December
16
, 2011





Proposal submission date:

All applicants will be given

two
weeks from the date of the
initial announcement to submit their proposals. All proposals must be received by
1
7
:00,
December

3
0
, 2011 at the address below:


USAID Local Development Program

93/2 Shopokov Street 7th floor

Bishkek, Kyrgyzstan

Or by email at:
subcontracts@ldp.kg


Attention: Jeffrey Skarin, Strategic Activities Fund Manager


Late offers will be considered at the discretion of the project. The project, cannot
guarantee that late offers w
ill be considered.




Proposal Evaluation:
The project Review Panel will evaluate written submissions and
will score the proposals based on the evaluation criteria set forth in Section III of this
document.




Contract Award:
T
he project will select the be
st value applicant based upon technical
scores, bidder presentations, and financial proposals.


B. Procedures for Submission of Bids


Companies and organizations that are interested in bidding for the subcontract must submit a
technical proposal and a
financial proposal. The “Technical Proposal” should contain
information about your approach to implementation and organizational experience. The
“Financial Proposal” should contain the estimated costs that your company or organization
expects to incur in

order to undertake your plan. In order to create a fair bidding process for
all companies and organizations, please adhere to the following procedures for submitting
technical and financial proposals.



All offers must be prepared in
English or Russian,
with English preferred
. The offers
may be submitted in sealed envelopes or by e
-
mail. If hard copies are delivered, three (3)
hard copies

one original and two copies

must be included in the envelope, as well as
an electronic version on a CD
-
ROM. The respon
sible agent of the applicant organization
must physically sign the proposal and include a scanned copy in the electronic
submission. Each offer package must be clearly marked with the RFP number (
070
-
NAT
-
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RFP
), the complete legal name and contact informati
on of the offeror’s organization, and
the delivery address above.



If hard copies of the proposal are delivered, they must also include an electronic
copy of the technical and financial proposals must be submitted on CD
-
ROM or by
e
-
mail with software compat
ible with Microsoft Word and Microsoft Excel.




The technical proposal should be submitted on A4 sized paper. The Technical Proposal
should not exceed
6
pages in length (equal to 12
-
point Times New Roman font, single
spaces).

This page limit does not in
clude charts, tables, or other required attachments.
Each page should be numbered consecutively. There is no page limit for the financial
proposals.




The project reserves the right to request additional information if it is deemed necessary.




Informati
on provided by bidders will remain confidential for use only by Chemonics
International and USAID.


C. Contents of the Proposal


The proposal and other requested documents are intended to confirm the status of the Bidder,
the corporate capabilities to undertake the proposed activities, and the proposed cost.
Proposals should consist of the following

three components: 1) Institution

information letter;
2) Technical proposal; and 3) Financial proposal. Each of these three components is
described below.


1. Institutional Information
(1 page)




Bidders are encouraged to use the model Institution Information Letter (provided in
Appendi
x 2 of this document) in order to convey the following institutional information.
This letter should be
written in English or Russian.


1.

Name of the company or organization

2.

Type of company or organization

3.

Address

4.

Telephone

5.

Fax

6.

E
-
mail

7.

Full names of members

of the Board of Directors and Legal Representative (as
appropriate)

8.

Taxpayer Identification Number

9.

Official bank account information

10.

Copy of Registration Certificate


2. Technical Proposal
(between
3

and
6

pages, suggested. Limit of
6

pages.)



Bidders
must submit a technical proposal
written in English or Russian

that demonstrates
a
detailed implementation plan
, the company or organization’s corporate capability to realize it,

and

past performance

with relevant activities
.


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2
.1

Implementation Plan.

Bidders

must provide an implementation plan, including a
description of the work and schedule of the implementation

and activities
.


2
.
2

Corporate Capabilities.
Bidders should describe the structure of the company or
organization’s current operations. T
his includes a description of the organization’s staff and
management, and the bidder’s capability to manage the project financially and
administratively. Include the names of the main
staff who will implement the
subcontract,
and their resumes.


2
.3

Past

Performance.
The bidder must demonstrate its experience by providing
information about similar types of work that it has offered to clients in the past.



a)

List in a table at least 5 relevant activities over the past 3 years that demonstrate the
corporate capabilities of the bidding firm or organization, specifying the following
variables.

i.

Type of project/activity

ii.

Type of client (private company, government, overseas company, donor agency, etc.)

iii.

Duration of services provided to client

iv.

Amount of pr
oject

v.

Description of services delivered to client

vi.

Results achieved for client
, success stories

vii.

Examples of
websites developed



b)

Description of any funding received over the last 5 years from international donors and
percentage of total current operating e
xpenses covered by donor funding, if applicable.




2
. Financial Proposal
(No page limit.)



All bidders must prepare a separate, detailed Financial Proposal including a budget and cost
notes. The USAID Local Development Program will use the Financial Prop
osal to establish
that the costs are reasonable and to negotiate the subcontract.


The budget submitted shall stipulate the units of measurement and unit values, and it should
be expressed in Kyrgyz Som.


The Cost Notes should explain assumptions and cost realism of items in the budget. It should
describe what each cost is and why the item and amount is necessary. This will allow the
bidder to explain the Financial Proposal in terms that might not be immedi
ately apparent
from the cost spreadsheets. The cost notes will also assist the Review Panel in understanding
how the bidder established the budget


D. Negotiations


The project requests that proposals reflect the best offer of each bidder. It is
anticipated that the project will make its award on the basis of a bidder’s original
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proposal. However, the project reserves the right to have discussions with, and/or
reque
st clarifications from, bidders prior to award of the subcontract.



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RFP SECTION III

EVALUATION CRITERIA


Awards will be made to a responsive Bidder whose offer follows the Request for Proposal
(RFP) instructions, meets the technical specifications, and is judged to be most advantageous
to the project in terms of technical quality, personnel qualifications, ex
perience, and price. In
judging the bids, the project Review Panel will evaluate the proposals as follows:


1.

Minimum requirements:

Copy of Registration Certificate

Copy of Licenses and certificates for conducting requested works

Maximum
Points

2.

Technical

proposal:


2.2
Implementation plan


20

points

2.3
Corporate capabilities


2
5

points

2.4 Past performance


30

points

3. Financial Proposal


Costs are competitive compared to market prices and other offers

25
points

TOTAL

100 points

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ANNEXES

A: PROPOSAL CHECKLIS
T

Use this checklist to make sure you have included all parts of the proposal. Incomplete
proposals may not be considered by the review committee.


1.

Institutional Presentation:


a.


Applicant Cover Letter (
ANNEX B
)

b.


Copy of all documents specified in
ANNEX B



2.

Technical Proposal

(
6
pages

maximum, excluding attachments)


a.

Implementation Plan

i.


Detailed description of activity implementation


ii.


Schedule of implementation

b.

Corporate Capabilities

i.


Company’s profile and management structure

ii.


The names of the main organizers of the subcontract, and include their
re
sumes

c.

Past performance information

i.


At least 5 relevant activities over the past 3 years that demonstrate the
corporate capabilities of the bidding firm or organization

ii.


Description of any funding received over the last 5 years from international
donors and percentage of total current operating expenses covered by donor
funding, if applicable.

3.

Financial Proposal:


i.


Budget prepared in MS Excel
-
compatible spreadsheet with costs quoted in



Som

II.


Proper Cost Notes explai
ning reasonability of each cost included,
including justification for needed equipment, salaries, support costs etc.












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RFP ANNEX B: MODEL APPLICANT COVER LETTER


<City, Date
>


Jeffrey Skarin

Strategic Activities Fund Manager

USAID Local Development Program

93/2 Shopokov Street 7th floor

Bishkek, Kyrgyzstan


Subject:

070
-
NAT
-
RFP


Dear Mr. Skarin:


Please be advised of our interest in bidding on the referenced call for bids. For this purpose,
please use the information provide
d below:


Name of the Entity:


___________________________

Type of Entity:


___________________________

Address:



___________________________

Telephone:



___________________________

Fax:




___________________________

E
-
mail:



___________________________


Last, First and Middle Names of Members of the Board of Directors and Legal
Representative (as appropriate)


Taxpayer Identification Number:


Please see appendices attached containing a copy of the Registration Sheet in the Pu
blic
Registry
.




Sincerely yours,


<Signature and Full Name of the Legal Representative>

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RFP Annex C: USAID Regulations Incorporated by Reference


Federal Acquisitions Regulation (FAR) Clauses


FAR
CLAUSE
NUMBER

TITLE AND YEAR

52.202
-
1

Definitions (DEC
2001)

52.203
-
3

Gratuities (APR 1984)

52.203
-
6

Restriction on Subcontractors Sale to the Government (JUL 1995)

52.203
-
7

Anti
-
Kickback Procedures (JUL 1995)

52.203
-
11

Certification and Disclosure Regarding Payments to Influence Certain Federal
Transactio
ns (5/97)

52.203
-
12

Limitation of Payment to Influence Certain Federal Transactions (6/97)

52.209
-
6

Protecting the Government’s Interest when Subcontracting with Contractors
Debarred, Suspended, or Proposed for Debarment (7/95)

52
-
215
-
2

Audit and
Records
-
Negotiation (6/99)

52.215
-
14

Integrity of Unit Prices (10/97)

52.222
-
50
(Alt I)

Combating Trafficking in Persons (8/07)

52.225
-
13

Restriction on Certain Foreign Purchases (7/2000)

52.225
-
14

Inconsistency between English version and Translation
of Contract (2/200)

52.227
-
1

Authorization and Consent (7/95) [patents]

52.227
-
2

Notice and Assistance Regarding Patent and Copyright Infringement (8/1996)

52.227
-
9

Refund of Royalties (4/84)

52.228
-
3

Workers’ Compensation Insurance (Defense Base Act)
(04/1984)

52.229
-
6

Taxes
-

Foreign Fixed price Contracts (01/91)

52.242
-
15

Stop
-
Work Order (4/84)

52.243
-
1
(Alt III)

Changes
-
Fixed price (8/87)

52.244
-
2

S
ubcontracts (Aug

1998)

52.246
-
4

Inspection of Services


Fixed price (8/96)

52.246
-
25

Limitation

of Liability


Services (2/1997)

52.249
-
1

Termination for Convenience of the Government (Fixed
-
Price) (Short Form)
(4/84)

52.249
-
8

Default (4/84)




Agency for International Development Acquisitions Regulation (AIDAR Clauses
)


AIDAR

Title

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15


752.202
Alt.70 and
Alt.72

Definitions Alt. 70(01/1990)/Alt.72 (01/1990)

752.211
-
70

Language and Measurement [especially provision in (a)] (06/1992)

752.225
-
70

Source, Origin and Nationality Requirements (02/1997)

752.225
-
71

Local Procurement (02/1997) *Only if

authorized to procure non
-
expendables.

752.228
-
3

Worker’s Compensation Insurance (Defense Base Act)

752.228
-
70

Medical Evacuation (MEDEVAC) Services*coverage applicable to all
US citizen, US resident alien, and TCN employees and their
authorized
dependents while overseas.

752.7005

Submission Requirements for Development Experience Documents
(10/1997)

752.7009

Marking (01/1993)

752.7025

Approvals (4/1984)

752.7027

Personnel (12/1990)

752.7032

International Travel Approval and Notification
(01/1990) *Only if
international travel is required.

752.7034

Acknowledgement and disclaimer (12/1991)

752.7101

Voluntary population planning activities (June 2008)