Web Content Management System

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Nov 17, 2013 (3 years and 6 months ago)

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Web Content Management System

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia




Developing a System for Managing Web Content






York Libraries Content Management System
-

Demo

1

Doug Fenwick

Manager Application and Bibliographic Systems

York University Libraries

dfenwick@yorku.ca

Tuan Nguyen

Application Support Specialist

York University Libraries

tuan@yorku.ca

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Three years ago a group was formed with the task of revising
and improving the York Libraries website. This brief
presentation will:



Identify the major problems


Define the objectives for improvement


Describe how an OpenSource “Content Management
System” helped meet those objectives





5b

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Problems identified with the Library website



Haphazard development



Lacked an organizational plan



Content created with several different HTML editors



Few layout standards
-

or not consistently applied



Navigation was inconsistent



Internal links to other pages



Link changes required manual effort


often missed



Lacked bread crumb trail



Lacked navigation bar



Frequent replication of information on several pages



Content change required manual effort to change all

2

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Problems identified with the Library website



Administration of the website was insistent and confusing


Two servers: development and production


Rights to publish on the production server were limited to three
individuals


Notified via Email


Often a delay of several days before content was updated


A large site with many pages, but lacked an overall schema



Where is it? What is it?



Who created it?



Last updated? Still valid?




3

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Problems
identified

with the Library website



Introduced MS FrontPage in an attempt to improve usability


Did reduce problems related to editor differences and
encouraged more staff to create content


But introduced new problems



Software on installed on the workstation



Frequent updates



Required formal training sessions ($)



Easy to become creative


too creative



Standards declined further



Too Microsoft

centric




4

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Problems
identified

with the Library website



Lacked dynamic interface to eResource database



Static pages


alpha lists
-

updated daily


As the number of eJournals increased they became difficult
to use



Lacked the ability to search for electronic resources



Needed a more informative and useful display of search results




Limited development possibilities






5

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Having identified the problems the next step was to define our
objectives for improving the management of the website and it’s
content.

During this time we became aware of the term “Content
Management System” which implied more than just Web page
construction or a means of mapping large Web sites.

Instead it implied the breaking down of Web pages into smaller
blocks of content which are stored in a database and can be
used to dynamically build Web pages.

The concept of a discrete web page began to break down.

Some of the concepts and terminology inherent to Content
Management are reflected in our objectives.


5b

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Objectives for Improving the Management of Web Content



Reduce dependency upon desktop software



Only need a web browser



Easy to learn



Easy to enter content



Encourage concentration on content rather than “look” of pages



Simple WYSIWYG/HTML editor for entering content



Ability to import existing documents and images



Impose standards for consistent presentation



Style sheets



Custom templates



Objects which define type of content being entered

6

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Objectives for Improving the Management of Web Content



Improve navigation



Navigation bar, bread crumbs, improved link management



Distribute responsibility and increase the number of content creators



Define
Roles
for individuals



(Content Entry / Editor / Publisher)



Flexible
-

broad or narrow interpretation



Workflows



assigning
tasks

by Role



Dynamic management of content



Content immediately updated when published



Reusable content blocks


to reduce replication



Life cycle

(define duration that content is available)

7

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Objectives for Improving the Management of Web Content



Version Control



Ability to roll back to a previous version of the page



Useful for sessional pages



Affordable



Buy or Build?







8

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

OpenSource Content Management System



Proprietary

OpenSource



ArsDigita (ArsDigita Community System)



framework for development





RedHat



Redhat Web Application Framework





OpenSource Community: Byline

-

http://byline.objectweb.org/




Components



Java



Java Server Pages (Apache/Tomcat)



Oracle or postgreSQL

9

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

Accomplished to date


May 2002 implementation


included revised Library website


Move all existing static pages into CMS


Integrated searching of eResource database


Dynamic display of search results with improved interface


Wrapper templates for ILS


Interface and template for subject specialists to create Subject
Resource Guides







10

Web Content Management

Access 2004
-

October 14, 15, 16
-

Halifax, Nova Scotia

In Progress


Interface and template for an Information Literacy Course tool


Dynamic and customizable lists of recently acquired print and
electronic resources


Generic tool for designing library surveys



Data retention



Data analysis tool








11