KLC Protocol Commissioning Paper 2012 - Staffordshire Learning ...

KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
1






KLC P
rotocol



C
ommissioning

P
aper



2012
-
2013

KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
2





KLC Protocol Commissioning Paper

201
2
-
2013





Staffordshire Key Learning Centre Support Service Agreement between Staffordshire

County
Council’s
Education

Transformation

Division
and [
please i
nsert
your
school name
]

for the financial

year 201
2
-
2013
.


Special School
-
Key L
earning Centre Inclusion Support is a feature of the LA’s support network for
Staffordshire Local Authority Mainstream S
chools, parents/ carers and if relevant
Staffordshire Local
Authority Special
S
chools.

It is not an entitl
ed expectation that all special schools will be KLCs from
April 2012
.


Within Staffordshire this is managed by the
Inclusion Well Being Manager

and the
SEN Finance
Manager
.
The
KLC
Managers

Group will meet on a termly basis an
d

headteachers will
be availab
le if an
emergency meeting is required.


Special School core remit remains as a school.


1. Aims of the Service


The key aims of School Based Inclusion Support are to:



R
aise the profile of special schools as a source of advice to mainstream colleagues



E
nco
urage partnership working between mainstream and spec
ial schools, in line with
national
recommendations
,



U
tilise the specialist skills of special school staff to build the capacity of

m
ainstream

schools to
include pupils with SEN more effectively



E
stablish

a role for special schools as a provider of specialist support
within the LA support
service framework
for

m
ainstream

schools as part of a structured SEN support network, in line

with
national recommendations



Be proactive participants of the integrated
‘
T
eam Around the Child’



For special schools to be developed as a resource asset which could be commissioned by a
variety of routes



2. Funding Arrangements


The

total
commissioned KLC budget for
the
20
1
1
/20
1
2

financial year

totalled
£637,40
0
.
T
he budgets
a
re ring
-
fenced
and

Real Internal Orders (
RIOs
)

within the SAP accounting system a
re used for all
transactions and

reporting.

The a
greed supply cost

rates
for
20
1
2
-
201
3

are
: £
200

per day for teacher
release and

£
100

per day
for
support staff release.



Fr
om April 2012 there will be two
working models

for
generic and BESD
special schools to consider
when agreeing to be commissioned by the LA
.




Model

1

-

KLCs will be provided with a base budget of £10,000, which will ensure

one day
teacher release
(
£7,600
),
administration / travel

(
£500
) and
TA half day release

(
£1,900
)

There would be an expectation of KLCs to support a minimum of 8 pupils over the year through
the completion of the pupil intervention agreement form.

Any request from a mainstream school
over

and above the minimum of 8

pupils,

the KLC can agree and will be provided with additional
finance of £1,250 following receipt of the pupil intervention agreement form.




Model

2

-

Any special school who would like to embark on a specific project with a mai
nstream
school / Agency / Parents eg SPEAC, Early Birds may do so on submission of a project outline
with costings and outcomes and impact will be expected post delivery.

KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
3

Allocation
s

will be made to the PD schools dependent upon the agreed formula which
includes a base
allocation and an additional sum based on the

current case load data held on One.

However
,

a review
of
PDSS funding and operation will
be actioned

during the 2012
-
2013 financial year
and a
new
financial
and working model will be considered

for April 2013
.


Please note




T
hat any underspends from previous years will be taken into account prior to allocation
.



T
hat

this budget ought not to be used to

fund the relea
se
of
staff
from
mainstream schools. The

justification for this is that if KLC s
upport is perceived as
completely

“free” then requests
may
become unmanageable, KLCs would be less valued and a commitment must be shown from the
mainstream school.



That
KLC funding is not to be used for funding of
own
staff training or to support any spec
ial
school. However, either of these can be provided by

a special school

on a consultancy basis
outside of the KLC remit.



3
.
Child Focussed Consultancy to Access the Curriculum


BESD / Generic Secondary & Primary

PDSS



Assessment




In
-
reach




Curriculum
differentiation /
access



Support of IEPs and/or Target setting



Communication Strategies



Transition between mainstream settings
*



Speech and language



Developmental delay / Nurture



Classroom management approaches



Personal self
-
help / WRL



Training delivered
to support parents of
CYP at mainstream

settings



Personalisation





Assessment



In
-
reach



Curriculum differentiation

/

access



Support of IEPs and/or Target setting



Transit
ion between mainstream settings
*



Physical access



Classroom management approaches



WRL



Independence and Life Skills



Fine Motor Skills



Gross Motor Skills



ICT advice eg w
ord
p
rocessing
, touch
screens



Mobility



Advice regarding
use of
s
pecialist
equipment

and pathway schools



Bathroom needs



Care Plan guidance and support



A
dvise transport request
s for non
-
statemented pupils with PD who are
entitled to free transport under the SEN
Transport Policy



Attend out of county reviews on request.



*

Transition between (in and/or out) of your school is not a KLC remit but is a core part of a special
school
’s responsibility.


A
Moving and Handling Team

with specific protocols is in place to support school needs on a pay
as you go basis and is not within the remit of the PDSS KLC.



This will be reviewed annually and updated where necessary. It will be made
widel
y available within the
LA d
ouble district or agreed geographical area thus ensuring that the skills of
our Special Sc
hool’s are
utilised to the full. This will ensure that school
-
based inclusion support becomes part of the overall
network of support a
vailable to mainstream.





KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
4

4. Services to be available to ma
instream schools

to support individual pupils


Advice and support with regard to individual
pupils

referred via the D
istrict,
Inclusion Well Being
Manager

or other agencies
e.g. Health Professio
nals.

Opportunities for staff, where appropriate, to visit and observe practice in a special school setting

General support aimed at building a school’s capacity to include pupils with

SEN effectively, as identified
by the Inclusion Support Services




5.
Arrangements within the special school


The special school will make appropriate arrangements to:



Ensure dedicated Outreach M
anager time within all settings. Other staff within the school’s KLC
Team to remain a school decision on deployment
.



P
rovide consi
stent and planned cover for staff involved in outreach to enable

them to carry out
their duties



O
ffer professional development opportunities to staff involved in outreach in

partnership with the
LA



E
nsure
staff involved in outreach have

appropriate adminis
trative support and

e
nsure

attendance
at
the relevant

termly
and
Manager

Group
meetings
.



Ensure
all staff are issue
d

with Local Authority badges which are available via
Judith Walley
,
SEN Advisor



Completion

and submission
of
a KLC
Pupil
Intervention

Agreem
ent

form with each
pupil they
engag
e

with.



6.

Geographical Area


KLC Support will be available to all
Staffordshire maintained educational s
etting
s
.
If the support
provided by the KLC to an academy supports the local authority’s statutory responsibiliti
es then this is to
be provided free of charge
until 31
st

August 2012 when this will be reviewed and KLC managers
informed of outcome
.
Please

see flowchart overleaf for clarity

until 31
st

August 2012
.



To

provide the best possible service, the

identified
needs of
mainstream

schools will be matched with
the specialist support available
.

KLC finance is not to be used to support other Special Schools however
should special schools wish to support
other special schools is negotiated consultancy.


KLCs will ne
ed to consider whether they have the capacity, skills and knowledge to provide this service
at a cost to non qualifying schools and pupils. The agreed charging rates

are:
-



Local authority
maintained settings,

Academy and Private
Schools

Twilight

£195

½ Day


£195

1 Day


£395















KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
5


Should the KLC Support this Pupil?

(Applicable until 31
st

August 2012)



Yes























No








No



















Yes








Yes














N
o


Yes




















No

















No











Yes


























7. Requests for Support


Each KLC must have a
named
KLC

Manager

who

will liaise with other support services and school staff
to determine the appropriate level of support to be provided.


C
urrent Business Support Service
Office Managers
in the

four

Districts are
:
-



Newcastle & M
oorlands

Maxine Evans


Stafford & South Staffs

Julie Majer


Lichfield & Cannock


Wendy Witherington


Tam
worth & East Staffs

Ruby Davies


KLC Support
can
be
provided but
at agreed charge

Does the CYP attend a Staffordshire
County Council maintained school?

Is this a PDSS
Referral
?


Is the pupil
pre
-
statutory
school age?

KLC Support
to be
provided

Does
the CYP have a
Staffordshire
Statement of SEN?


Is this referral to
support SEN
statutory
requirements for a
pupil attending a
Staffordshire
academy?


KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
6

Pupil Referral


School downloads Parental C
onsent
and Pupil Referral Form

from website


Is this a PDSS Referral?


Referral form and

Parental Consent to be sent
di
rect to BESD/Generic School


Pupil Referral Form and Parental C
onsent
sent direct to District B.S.S. to
enable
logging onto One

and scan
ning of

paperwork onto Softology


Has the Parental Consent
been completed?

Referral to be returned
to school until
co
mpleted

BESD/Generic

–

潰敮 c慳a 慮搠drr慮ge fir獴 vi獩t
慮搠獥湤⁡ 捯cy of ref敲r慬 慮搠偡牥dt慬 C潮獥st t漠
BKpKpK to 敮慢l攠汯杧i湧 潮t漠l湥 慮d 獣慮湩n朠of
灡灥rw潲欠潮to poft潬潧y

偄卓

–

BKpKpK 湯tify mapp p捨c潬 of ref敲r慬 w桯
t桥渠nrr慮ge first vis
楴


During first visit the Intervention
Agreement form to be completed and
signed



Engagement with school and pupil


PDSS

•
R整畲n i湩ti慬
vi獩t
r数潲t to B.S.S.

•

A捣敳c Str慴agy req略獴 f潲ms 扥 獥st t漠
䨠Wall敹

& 䰠䍡lv敲汥y.

No

Yes

No

Yes

Case

Closed



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

R整畲渠t漠o. C慬v敲汥y



S桡r攠ei獩t 湯t敳 wit栠獣桯潬, mem扥r of staff 慮搠灡d敮t猠if 慰灬i捡cle

Im灡ct Ev慬畡ti潮 giv敮 t漠獣桯潬 批 K䱃 for 捯m灬整楯渠慮n ret畲u to
䰮LC慬v敲汥y (SAE猠慲攠av慩l慢l攠楦 r
eq畩r敤)

C慳al潡搠獴慴a猠慮d Ev慬畡ti潮猠獨sr敤 wit栠䭌h猠慴 T敲mly
M慮慧敲em敥ting猠f潲 異摡t敳⁡湤 慭敮摭敮ts


KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
7




8
.

Case load Status


Involvement of a KLC
requires

a formalised refer
ral process detailed in the flowchart
s

above
. Once
support has been given and outcomes achieved the case will be closed

with the completion of the
Pupil
Intervention Agreement Form
.


For CYP with physical disability their condition may necessitate extende
d involvement of the PDSS. In
these circumstances a four stage level of involvement has been created. The four stages to be entered
on O
ne

in these circumstances are as follows:

1.

Active
–

Initial and very regular contact

2.

Reviewing
–

Termly contact

3.

Tracking
–

Annual contact

4.

Closed


Notification of change of status should be made directly to the SEN Finance Manager eit
her on a termly
or ad hoc basis by the KLC Manager.



9
.
Administration


The purpose of this is to ensure:



C
onsistency of provision within the

SEN Support Network to provide the most effective level of
support within the wider context of the LA



Consistency of documentation which is under const
ant review
.

E
ssential paperwork, used by
KLCs is

made av
ailable to
all
via the KLC website

http://preview.tinyurl.com/n5w6p4



Note that Parental Consent must be obtained by the school before KLC involvement
. A copy of the
completed Parental Consent form to be kept on file by the KLC Manager

in addition to it
being
forwarded onto the District BSS along with the pupil referral
.




10
. Service Standards
-

Operational


The
KLC Support S
ervice has adopted the following standards with

regard to delivery of the service.



Prompt action upon acceptance of a request for

support
i.e.

contact is made with mainstream school
within 2 weeks of receipt of referral
to

KLC



‘Visit notes’ circulated promptly and appropriately

to colleague who KLC working with and
Headteacher plus original copy kept on file for
Inclusion Well Being

Manager

to view.



Service provision to be evaluated (see point 11 below)



Appropriate professional development opportunities for staff involved in outreach
.



Staff involved in outreach must maintain an appropriate level of professionalism and confidentiality




Staff involved in outreach must comply with the framework for ‘Safeguarding Children’



Multi
-
professional liaison must be implemented where appropriate



All KLCs should maintain a flexibility of systems should capacity be an issue



11
. Monitoring

and Ev
aluation


There is an expectation that as a commissioned provider
,

records within KLCs are updated regularly and

communication systems and deadlines are adhered to.



E
ach KLC will
have a minimum of one
bi
-
annual
monitoring visit undertaken

by

the Senior
Im
provement Officer for Inclusion,
SEN
,

EHE

and Outreach



Professional meetings undertaken
between KLC
Headteacher
Steering

Group and KLC
Mangers

Group

and the
Inclusion Well Being Manager
,
both
arranged on a
termly

basis

will also facilitate
informal monitor
ing and provide a forum fo
r communication and discussion.



Use of the Outreach Quality Standards will be implemented over the coming year to evaluate the
service
that KLCs
provide to

mainstream
/special

colleagues. Th
is will be overseen by the KLC
Headteache
r
Steering G
roup
.

KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
8



Information from the evaluation will be used by the LA who will analyse the results, provide a report
of the impact and support o
ffered, disseminate this to LA O
fficers and feed back to the KLC
Headteacher S
teering group.



Financial dat
a or developments of KLC function will also be informed by this process as will the
Service Level Agreements for the following year.



12
. Duty of Care

/ Quality Assurance




The H
eadteacher

from the KLC is responsible for delegating KLC operational function
s to staff within

their

school



The Staff who are part of this team should have adequate cover arrangements or non contact time to
facilitate this role



They should have CRB clearance

and regular supervision



They should have an amended appropriate job descri
ption



H
eadteacher

/Gov
erning

bodies will ensure that the KLC function of the school does n
ot have a
negative impact upon teaching and l
earning for the setting



H
eadteacher

has line management to ensure all expectation
s

within the protocol are fulfilled



The
staff delegated to the school should report any Safeguarding concerns regarding contact within
a

host school to the schools H
eadteacher

and
their own H
eadteacher

immediately
, I
f necessary they
should report their concerns to the area safeguarding team



All

KLC staff represent their own school and the LA whilst operational within a host school



H
eadteacher

should ensure this does not cause a conflict of interest



Advice regarding transition to mainstream schools should always be mindful of the accessible
schoo
ls’ pathway within Staffordshire



Interpersonal skills of the operational team are of utmost importance



If wor
king in partnership with other Support S
ervices feedback and good communication
is essential



Host schools providing excellent good practice and po
or practise should be communicated to the
Inclusion Well Being Manager

within the evaluation reports or sooner if deemed appropriate



Equal opportunities guidance should be adhered to



Complaints procedures should initially be dealt with internally and then
if appropriate and unresolved
shared with

the
Inclusion Well Being Manager
.
If this is still unsuccessful an external consultant to
the process will be provided



Concerns regarding Health and
Safety

should be reported to
the
H
eadteacher

who will pass to
th
e
Inclusion Well Being Manager



Concerns regarding Moving and Handling to be passed to
the

J Walley
.



Concerns regarding medication should be pas
sed to
the Head of Strategic Health & Safety Service
with

the
Inclusion Well Being Manager

cc.

into the communica
tion



Operational staff should be mindful of statutory legislation and

be in receipt of Level 1 Safeguarding.



The completion of the Pupil Intervention Attainment Form

with individual host staff or whole schools
is essential to ensure exit strategies



KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
9




G
lossary




ASD


Autistic Spectrum Disorder


BESD


Behaviour, Emotional and Social Disability


BSS


Business Support Service


EPS


Educational Psychology Service


IEP


Individual Educational Plan


KLC


Key Learning Centre


LA


Local Authority


One


Pupil da
tabase used to manage caseloads


PD


Physically Disabled


RIO


Real Internal Order


SAEs


Stamped addressed envelopes


SEN


Special Educational Needs


SENSS

Special Educational Needs Support Service


SSS


Specialist Support Service


WRL


Work Related Learn
ing


KLC

Protocol Commissioning Paper
–

2012
-
2013

Page
10



KLC Protocol Commissioning Paper

2012
-
2013








Special School




We wi
sh to be commissioned for Model

1

only



We wish to be commissioned
for Model

2

only



We wish to be commissioned for both Model 1 and Model 2








Signed:
………
………….
…………
………
…
…………….


Date
:

…………………
.

(Head teacher)







Signed:
………………
…………….
….……………………


Date:
…………………
.

(
Chair of Governors
)





Signed:
……………………
………
……………………
…..


Date:

….………………

(
Inclusion Well Being Manager
)





Please ensure this page is completed and returned to

t
he address below where
upon the Inclusion Well
Being Manager will sign and then return the original copy to school.


Lesley Calverley

SEN Finance Manager

Education Transformation

Staffordshire County Council

Tipping Street

Stafford

ST16 2DH