Government of Andhra Pradesh Rajiv Education & Employment Mission In Andhra Pradesh (REEMAP)

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Oct 28, 2013 (3 years and 11 months ago)

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Government of Andhra Pradesh

Rajiv Education & Employment Mission In Andhra Pradesh
(REEMAP)


CIRCULAR


Circular No 40/MD
-
REEMAP/2012 Date: 06.02.2012


Sub:


Rajiv Yuva Kiranalu
-

Detailed implementation modalities


Reg.


Ref:

1. Circular No.
RYK/5/2011 dt: 28.09.2011



2
. Circular No. RYK/21/2011 dt: 11.11.2011

3.

Fund Release proceedings under RC No. 48/MD
-
REEMAP/2011




dt:30.01.2012.

--
o0o
--



In the reference
s

cited, funds have been released to
Director
Disabled
Welfare
,
C
ommissioner
Technical Education
,

Commissioner
Employment &
Training
,
and Collector

Hyderabad
D
istrict
.

M
inorities sub
-
mission will also be
released funds shortly as soon as the modalities are sorted out.


A

detailed training

cum orientation

has been conducted

on 21.01.2012

to
the representatives / authorities of the submissions
on the procedures to be
followed
while implementing the
training and placements of youth registered
under Rajiv Yuva Kiranalu

and utiliz
ation

of
funds
. A half
-
a
-
day
exposure
programme has also been organized in CGG wherein all IT modules have been
explained to the staff
of

the Sub
-
missions.


Certain Sub
-
missions like Employment and Training, Technical Education
have started registering their training
centers

where as other Sub
-
missions namely
Hyderabad

Collectorate
, Disabled Welfare and Minority Welfare have not yet
sta
r
ted registration of training
centers
. However,

in the training programme
conducted on 21.01.2012, the implementation plan has been
finalized

as shown
below:


Sl.No

Mile stone

Due Date

Sub Missions

1

Issue of call letters


fT systems
compliance


-
1
-
㈰ㄲ

aisabled telfare,

eyderabad

Minorities
corporation

fssue of call letters


Admin
compliance


-
O
-
㈰ㄲ

aisabled telfare,

eyderabad

Minorities
corporation

O

oecordin朠candidates oesponse


fT Compliance


-
1
-
㈰ㄲ





oecordin朠candidates oesponse


Admin compliance


1
-
O
-
㈰ㄲ





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3

Identification of Training centres


IT compliance

21
-
1
-
2012

--
Do
--

Identification of Training

centres


Admin compliance

10
-
2
-
2012

--
Do
--

4

Biometric Device registration

20
-
2
-
2012

--
Do
--

5

Commencement of Training
program

20
-
2
-
2012

--
Do
--


EGMM &MEPMA are already implementing training and p
lacements under
RYK.

Employment and Training,
Technical Education commissioners have so far
done direct placements and job
-
melas.


Since requisite preparation for implementation

of all models

of skill building
as detailed in ref
erence
1&2 are completed, sub
-
missions mentioned in para 1 are
requested t
o take urgent action on the lines mentioned below
:



1.

Registration of training centers:



i.

Every
premise

that has to be used for training should be registered so
that details of trainings going on in a given training centre can be
monitored through reviews and inspections without having to collect
the information.

ii.

Every training centre should have requisite
facilities in terms of class
rooms, class room furniture, drinking water,

washrooms,

toilets and
kitchen and dormitories in case of residential trainings.
(
A
nnexure
-
1

& II
)



2.

Batch planning

& starting the batch

& finalizing batch strength
:


iii.

A course

master has been placed in the RYK software which comprises
of courses
that are being

run/

pro
posed by all the Sub
-
missions.

iv.

Candidates who registered for jobs in the portal are also allotted to
Sub
-
missions along with the details of their qualification a
nd course
preference.

v.

Training partners/
Department

c
ent
e
rs and proposed training course
s

should be registered in the portal immediately so as to plan starting a
batch.

vi.

From the students’ database, based on

qualification and

preference

course

of the candidates,

the aspirant
should be identified

and

issued
call letters to appear for counseling on a prescribed date.

vii.

During the counseling, after the

youth
turn up

, they should be given
orientation

on
the
offered
course
,

duration, content, ski
lls that will
be acquired by the candidate, evaluation and certification if any,
possible job locations and
expected

salary.

viii.

The counseling must be done by an subject expert so that entry level
screening can be done at the time counseling only.
All those s
tudents
who are
screened

shall be included in the batch and a batch should
be started.



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ix.

Within a stipulated period of starting the batch, size of the batch in
terms attendance should be finalized. Deadlines for finalizing the
attendance is shown below:


Course Duration

(in days)

Deadline from the day of
freezing

the batch

>30 days

15
th

day

from the
commencement date of a
batch

15 days
< 30 days

5
th

day

from the
commencement date of a
batch


This helps in ensuring that all trainees receive substantial
part
of the training and acquire satisfactory skill and no trainee reports at
the fag which will not help him/her acquire proper skill level
.





If the batch capacity is 40 seats, normally 3 to 4 times of that
number i.e. 120
-
160 students should be posted
call letters.



Similarly, final admission should be given for 10 to 20% excess
strength so as to cover drop
-
outs.


3.

Bio
-
metric attendance:


x.

Bio
-
metric machine should be installed in every training centre.

xi.

As and when students report for training, their
thumb

impression
should be registered in the machine

as against to the bio metric ID
generated

by the software
.

o

In case of residential trainings, attendance should be taken in
the morning before 11AM and evening attendance should be
taken at 7PM.

o


In case of non
-
residential trainings, attendance should be
taken before class
es begin

and after the class
es

are

completed.

xii.

Illustrative list of entitlements to students is enclosed to this
circular.
(
A
nnexure
-

I
I
I)

xiii.

All the centre incharges

/training
providers should be properly
trained

/

oriented about Bio
-
metric machines and it should be
ensured that the machine is in order and attendance is transmitted
every day without fail.

Any failure in the Bio Metric Device, loss of
attendance is the responsibi
lity of the training partner
/institution
head

and no further course of communication
shall be

entertained.


4.

Payments:


xiv.

Lodging & boarding costs :





In all cases
of

private training partners
/
Government

run training
centres
, t
he att
endance range and the
entitled

payment
level

towards lodging and boarding

is shown below:


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Biometric attendance

Payment

Greater than 80%

Full payments

40%
-

80%

Payment pro
-
rata basis

Less than 40%

Pro
-
rata and
youth will be
drop
ped

from
the batch
.

(Software has to do


A fla朠must
be appear in the listF



硶K

Training costs :



Mode of
Payment

Installments

Frequency

Rate

Conditions

Performance

L
inked

payment
of

Training Fees

Training Fee

Includes cost of

a) uniform,

b) Training

infrastructure

c)
training

material

d) Exposure

visit

e) OJT etc

First

I
nstalment

Based on Inception
report

to be submitted
by the

15th day from
the

starting of Batch

Payment within 15
days

of approval of
inception

report

25% of

training

fee

To be considered in

the
inception
report

as a trainee, a

youth would have

to have min. 5 days

of
biometric
attendance out

of 15 days.


Second

Instalment

Based on the
Placement

report to be submitted

within 15 days from
the

date of completion of

training

The report to be
checked

and approved by
district authorised
officer

Payment within 15
days

of approval of
Placement

report

40% of

training

fee

0
-
60% placements:
-

no payment

60
-

69 %

placements:
-

Payment on prorata

basis

70% and above

placements :
-

full

payment

on
inception strength

(
If certification is
introduced,
payment will be
calculated on
Only
those youth who

have cleared the

certification
process)

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Third

Instalment

Based on the Post

placement report

submitted after 3
months

from
placements and

verified
by

district
authorised officer

Payment within 15
days

of approval of
Placement

report

20% of

training

fee

0
-
60%
retention of
placements

no payment

60
-

69 %
retention

on pro
-
rata basis

70% and above

retention full

payment


Fourth

Instalment

Based
on the post

placement tracking
every

quarter i.e. 6th,
9th, 12
th

month from
the date of

placements

Payment within 15
days

of approval of
last Post

Placement
(1
year)
tracking report
.

10% of

training

fee

F
ull payment at the

end of 12 months

upon Updating

the

status of all the

trainees to

Sub
Mission

till one year




5.

Placements:


xvi.

The training centre

in charge / training partner

shall identify jobs
well in advance and organize placements atleast 15 days before the
closure

(Completion Date)

of the training.

xvii.

If Government institutions are directly training, a minimum of 70%
placements shall be achieved for receiving further payments.

xviii.

T
he details of placements shall be entered in the relevant module of
RYK software.


6.

Post Placement follow up
:


xix.

In case of private training partners, post
-
placement tracking shall be
done atleast for one year.

xx.

The training centre incharge or district
-
level placement cell
constituted may call candidates or HR Managers of the company
telephonically or visit the p
lace of placement physically to ascertain
continuation of candidates in the jobs.

xxi.

Proof of placement shall be the bank statement of the youth with
photograph attached.


7.

Monitoring & review


All Officers
shall

ensure that the entire process is implemented t
hrough RYK
software.


They shall strengthen the state level and district level administrative
structure using the administrative cost released under Rajiv Yuva Kiranalu and
ensure that the staff are properly trained so as to comply with systems without a
ny
deviation.

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They shall use MIS reports on the portal for reviewing the progress so that
figures are authentic and consistent.

They shall give feedback on gaps/problems in
the reporting. They may also suggest additional forma
ts for more precise
monitori
ng of their own Sub
-
mission programmes.


They shall conduct atleast fort
-
nightly meetings
/video conferences with
field staff

in the initial 3 months i.e. February, 2012, March, 2012 and April, 2012
so that capacities are built properly and systems are stab
ilized by next financial
year.


They shall conduct Trainings/Orientations/Workshops to State and District
level Officers to strengthen capacities.


All Officers are requested to bestow their utmost attention to every aspect
of the programme implementation
and ensure that youth registered in the RYK
portal are provided appropriate trainings and placed in the private industry.


A copy of this circular is placed

at
ryk.cgg.gov.in
.


Sd/
-

A. Santhi Kumari,

Mission Director,

REEMAP, Hyderabad.


Encl:

Annexures



I: Infrastructure required in a training centre



II: Minimum requirements for residential facilities



III:
Illustrative entitlements for the students


//Attested//




Administrative Officer,

REEMAP, Hyderabad


To:


The Commissioner, Technical Education

Department
, Govt. of AP., Hyderabad

The Director, Employment & Training Department
, Govt. of AP., Hyderabad

The VC & MD, AP State Minorities Finance Corporation
, Govt. of AP., Hyderabad

The Director, Disabled Welfare Department
, Govt. of AP., Hyderabad

Th
e District Collector, Hyderabad
, Govt. of AP., Hyderabad


Copy to:


PS to Hon’ble Chairman, REEMAP, Govt. of AP., Hyderabad

Project Manager, CGG

MIS Manager, REEMAP



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Annexure


I


Infrastructure required in a Training Centre



Particulars

Specifications

for Minimum Infrastructure

Theory Classroom

With a Minimum capacity of 30 chairs

White/Black Boards


1

Almirah


1

Practical Room

(A)

In case of Computer related courses


Computer
Systems : Students

(B)

In case of other courses: Tools and equipment,
infrastructure as per the norms of NCVT

(C)

Common Infrastructure: for all trainings

Other Facilities

Drinking water

Separate Wash Rooms for Boys & Girls

Electricity

Study Material

Hand Books Related to Course

Motivational Story Books

Motivational
Movies

Magazines

News Papers

Documentation

Attendance Registers (Trainers & Trainees)

Visitors Register

Trainees Assessment Reports


IT Infrastructure at Training Institutes:




One Desk Top with 3GB RAM, 300GB, 20” LCD, Key Board, Mouse,
Speakers
and mike. Windows7 Operating System is preferable.



One Broad band with atleast 512Kbps unlimited connectivity for best
web based video (preferable 1MBPS).



One GPRS based Bio
-
metric device with battery and AC supply for
attendance.



One High resolution 5MP
webcam with 640x480 upto 30fps.



(Optional) LCD projector (4000 lumens) with Screen and 10mt. cable
for training on Audio/Visual content.



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Annexure


II


Minimum requirements for Residential Facilities




Particulars

Specifications

Hostels

Separate
hostels for boys & girls

Distance from training
centres

Maximum of 2 km and preferably within 1 KM

Room: Students

30 Sq. Feet : 01 Student

Bath Rooms/Toilets:
Students

1:5 ratio. Not more than 1:8

Food Menu

Week wise food menu should be displayed in th
e
hostel (Minimum of 2.2Kilo Calories per Day)

Drinking water

Pure drinking water with good containers

Telephone (Coin Box)

Phone calls may be allowed in the specific time.

First Aid Kit

First Aid Kit is compulsory

Medical Facility

On call doctor
facility

Warden

Separate Wardens for boys & girls

Security Guard

Security Guard service should be available round the
clock.

Wash Area

Area for cleaning the clothes

Registers

Attendance and Mess registers are compulsory

Hygiene

Kitchen, Dining Area an
d Toilets should be kept
clean.





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Annexure
-

III

Illustrative list of entitlements to the candidate


1.

One pair of Uniform and Shoe

2.

ID Cards

3.

Batch stationery like student training material

4.

Post Placement stipend

5.

Placement preparation amount

6.

Certification

amount

7.

Exposure visit

8.

Medical check up

9.

Certificate amount

10.

One time bus fare for travelling from training centre to place of work and
bus passes (in case of non
-
residential)

11.

A Zero balance money account for transferring the support money.