ANNUAL CHAPTER REPORT

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Oct 28, 2013 (3 years and 9 months ago)

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Society of Physics Students

ANNUAL CHAPTER REPORT








Why

submit

a chapter report?

Chapters should consider this report as the prime opportunity to showcase t
he
activities of the chapter. Taking time to reflect on the year’s events and
prepare a

report is important for the health
,
success
and growth
of the chapter
. By

looking back
on your year, yo
u will remember things to celebrate and keep for next year
, and also
areas for improvement. Also, your report is
very important
for the rec
ords

of the
National SPS office in the development of new programs
.
So, p
lease take the time to
tell us all about SPS (and Sigma Pi Sigma) at your school. Your
chapter activities
may
be featured in one of the SPS publications, or on our website
:
http://www.spsnational.org/


NOTE
S
:


-

Your submitted report is the basis for which the Outstanding Chapter Awards
are granted and only those chapters which submit reports will be considered.
To
get an idea about the criteria
used for this selection, please see the C
hapter
Report Rubric.

-

Only those chapters that submit annual reports are eligible to have a
nomination for Outstanding Chapter advisor be considered.


DEADLINE FOR CHAPTER REPORT SUBMISSION:
June 15, 201
3


WIKI SITE

FOR REPORT SUBMISSION:

http://spschapterreports.pbworks.com/


For record keeping, Chapter updates are also required, and can be done online here:

http://www.aip.org/spsinfo/report/entry.jsp

CHAPTER NAME & # HERE Annual Chapter Report for the year 201
2
-
201
3

Annual Chapter Report, page
2






Chapter Information

SPS ZONE

Enter zone number here

(for

help see the Zone Map Here:

http://www.spsnational.org/governance/handbook/websites.htm
)

SPS Chapter Number

Enter Chapter number here

School Name

Enter school name here

Chapter

Advisor

Enter SPS Chapter Advisor’s name goes here

Email

SPS Chapter advisor email goes here






INSTRUCTIONS FOR SPS CHAPTER REPORT SUBMISSION



Use this template as a guide for preparing your report. Several versions of the template are
avail
able (MSWord 2003, MSWord 2007 and PDF)



Supporting materials (for
example:
photos, programs, news clippings, etc. )
should be copied

or
inserted
directly into the report
and captioned
. You may be contacted by the SPS National Office for
higher resolution
photos should they be needed for publication.



Be sure to
keep a copy of your report locally

(not

just on the WIKI).



Once the report is complete
please save the report in pdf format (preferred)
. Most word
processors will do this. Saving the file as a pdf in
sures that reviewers will see the same formatting as
the author intended. If saving as a pdf
is
not possible
, you may upload in word format,

but other
formats may result in a report that does not appear as intended.



Upload your report to the WIKI

and look

at the exciting reports from chapters all
across the nation! This is a great way to get ideas for your chapter efforts toward
professional development, outreach/service and even fundraising.

CHAPTER NAME & # HERE Annual Chapter Report for the year 201
2
-
201
3

Annual Chapter Report, page
3

Part 1: Our c
hapter’s interactions with our campus community

In thi s secti on, tel l us about … (
remember
-
these are just i deas

feel free to el aborate!)



…your

chapter’s
parti ci pati on i n l ocal SPS meeti ngs

how often di d you meet, what di d you do at your meeti ngs, how di d the
resul ts of the meeti ngs shape pl ans for next year? Be sure to tel l us about guest speakers, fi l ms, busi ness meeti ngs, tours,
student
presen
tati on rehearsal s, etc.



…your c
hapter’s soci al events


parti es, movi es, pi cni cs, banquets outi ngs that were for fun?



…h
ow your chapter hel ped wi th student recrui tment and retenti on efforts for your department or col l ege/uni versi ty




how your chapter i nter
acted wi th al umni


i ncl ude newsl etters, i nvi tati ons to speak, arrangi ng i nternships or vi sits wi th l ocal
i ndustri es through al umni contacts, etc.



..your SPS chapter’s connecti on wi thi n your department and to the campus i n servi ce or outreach i n on campus
events.



…how your chapter parti ci pated i n on campus SPS
-
sponsored soci al events or i nteracti ons i n cooperati on wi th other student
organi zati ons or on campus groups…l i ke, co
-
sponsoring a col l oquium…hel ped wi th a campus bl ood dri ve..



... your chapter’s stra
tegy for promoti ng SPS membershi p

Note that there is a separate section for telling us about your Sigma Pi Sigma Activity at the end of the report.

Please include photos or other visual aids to illustrate your text; cut/paste these into the document, with
captions to explain the
photo
s or images

Enter your report items here


bulleted narratives are recommended this text box will expand as needed to
accommodate your entries



Insert photos here…

Insert caption here to add more photos with captions,
copy
this ROW of the table and paste it below. Note
that you may resize the pictures.




CHAPTER NAME & # HERE Annual Chapter Report for the year 201
2
-
201
3

Annual Chapter Report, page
4

Part 2: Our Chapter’s interactions with the professional physics
communit
y outside the college/university

In thi s secti on, tel l us about … (remember
-
these are just
i deas

feel free to el aborate!)



…your chapter’s
parti ci pati on SPS Zone meeti ngs, Nati onal SPS meeti ngs, or Nati onal Si gma Pi Si gma meeti ng or parti ci pati on i n
other professi onal meeti ngs


Incl ude ti tl es and authors of papers presented by your chapter member
s, attendance by your
members, di stances travel ed, tours;



…hosti ng a zone meeti ng?

If your chapter hosted a Zone meeti ng duri ng
2012
-
2013
, descri be the program, i nsti tuti ons
represented, number of papers presented, guest speakers i nvi ted, tours conducted,

etc. Pl ease attach a copy of the program
and photographs, i f not al ready

submi tted for publ i cati on i n the
SPS Observer



…any publ i cations

or presentati ons by your chapter members (authored or co
-
authored)



…any other i nteracti ons wi th other SPS chapters?

Please include photos or other visual aids to illustrate your text; cut/paste these into the document, with captions to expla
in the
photo
s or images

Enter your report items here


bulleted narratives are recommended this text box will expand as needed to
accommodate your entries


Insert photos here…

Insert caption here to add more photos with captions,
copy this ROW of the table and paste it below. Note
that you may resize the pictures.




CHAPTER NAME & # HERE Annual Chapter Report for the year 201
2
-
201
3

Annual Chapter Report, page
5

Part 3: Our chapter’s interactions with SPS National and participation in
SPS National Programs.

In thi s secti on, tel l us about … (remember
-
these are just i deas

feel free to el aborate!)



…your chapter’s
parti ci pati on i n SPS Nati onal Offi ce programs

thi s
mi ght i ncl ude appl icati ons or nomi nati ons for SPS Nati onal
award opportuni ti es:, project awards, Marsh Whi te Award, Bl ake Li l l y, nomi nati ons for Outstandi ng Chapter Advi sor



..your chapters parti ci pati on i n SPS governance

nomi nees for Associ ate Zone Counci l
or or Zone counci l or, or other el ected SPS
offi ce?



…chapter members who appl i ed for travel awards or reporter awards



…chapter members who appl i ed for SPS schol arshi ps

Please include photos or other visual aids to illustrate your text; cut/paste these into
the document, with captions to explain the
photos or images

Enter your report items here


bulleted narratives are recommended this text box will expand as needed to
accommodate your entries


Insert photos here…

Insert caption here to add more photos
with captions,
copy this ROW of the table and paste it below. Note
that you may resize the pictures.




CHAPTER NAME & # HERE Annual Chapter Report for the year 201
2
-
201
3

Annual Chapter Report, page
6

Part 4: Our chapter’s interaction with the off
-
campus public community

In thi s secti on, tel l us about … (remember
-
these are just i deas

feel free to
el aborate!)




your chapter’s efforts and servi ce and outreach beyond the campus communi ty

for exampl e, worki ng grades K
-
12 chi l dren or
the g
eneral publ i c
--

include projects such as “Physics Circuses,” classroom demonstrations, tutoring services, assistance
with
school science fairs, open houses, promoting the US Physics Olympiad Team, etc.



…any
other communi ty servi ce



...p
articipation in off campus social events or interactions with other student organizations or on campus groups.



… anything that you did to

interact and represent physics

or SPS

in events outside the campus community



… any
chapter
-
organized charita
ble service, fundraising, etc. that was
performed for individuals, families, charities, non
-
profit
groups, etc.

Please include photos or other vis
ual aids to illustrate your text; cut/paste these into the document, with captions to explain the
photos or images

Enter your report items here


bulleted narratives are recommended this text box will expand as needed to
accommodate your entries


Insert

photos here…

Insert caption here to add more photos with
captions, copy this ROW of the table and paste it
below. Note that you may resize the pictures.




CHAPTER NAME & # HERE Annual Chapter Report for the year 201
2
-
201
3

Annual Chapter Report, page
7

Part 5: Our chapter’s o
ther efforts to further
the
SPS Pur
pose and
Mission
(
This category will be

double weighted
)

I
n this section, tell us about your chapter’s efforts and activities that advance the purpose and mission of the Society of
Physics Students:

SPS MISSION:
“The SPS exists to help students transform themselves into contributing
members of
the professional community. Course work develops only one range of skills. Other
skills needed to flourish professionally include effective communication and personal
interactions, leadership experience, establishing a personal network of contacts, present
ing
scholarly work in professional meetings and journals, and outreach services to the campus and
local communities.”

So, thi s i s the secti on where you get the chance for you to tel l us more about…



..
who

you are as a chapter and how your group adds a unique dynamic to the broad spectrum of what SPS is all about.



…other ways (not discussed above) that your group forms a community of learners and finds meaning as students of physics



…ways

that your group uses technology
--
websites, youtube videos, or other social media activities that your chapter might
use.



…how your chapter meets unique needs of the students, department, or school



…the level, quality, support and development of student le
adership in your chapter.

This section is left to the imagination of chapter members to express their
SPS own brand of
ent
husiasm, passion and efforts in the
way that the chapter fits in to the overall purpose and mission of the Society of Physics Students
. Another part of this self
-
reflection should be the report of any efforts made to identify and improve those areas that may be lacking. Finally you shou
ld
reflect on the
overall health

of the chapter

Please include photos or other visual aids to illustrat
e your text; cut/paste these into the document, with captions to explain the
photos or images

Enter your report items here


bulleted narratives are recommended


Insert photos here…

Insert caption here to add more photos with captions,
copy this ROW of
the table and paste it below. Note
that you may resize the pictures.





CHAPTER NAME & # HERE Annual Chapter Report for the year 201
2
-
201
3

Annual Chapter Report, page
8

Sigma Pi Sigma Activity Report (for those chapters / schools which also
have a Sigma Pi Sigma Chapter)

Thi s secti on i s for those chapters whi ch

al so have an affi l i ated Si gma Pi Si gma Honor Soci ety. In thi s secti on, tel l us about

…any Si gma Pi Si gma i nducti ons / recepti ons / di nners/ awards banquets that your chapter hosted, ei ther at your school or
col l aborati vel y wi th another school

describe the

program, how many peopl e attended, guest speakers, tours, networki ng events

…any i nteracti ons wi th other on campus or off campus honor soci eti es, or

any other speci al events

…any other Si gma Pi Si gma acti vi ti es


i ncl uding appl ications for the Si gma Pi Si
gma Servi ce award

Please attach
photos, copies of programs, or other supporting materials, unless they have already
submitted for publication in
Radiations magazine

Enter your report items here


bulleted narratives are recommended


Insert photos here…

Insert caption here to add more photos with captions,
copy this ROW of the table and paste it below. Note
that you may resize the pictures.

P
lease Return Completed Report by June 15
, 201
3


Submit report on the SPS CHAPTER REPORTS WIKI PAGE:

http://spschapterreports.pbworks.com/w/page/38237362/SPS
-
Chapter
-
Reports
-
Wiki




Your report will be stored in
o
n

the
SPS
Chapter Report Wiki
.

If there are any qu
estions, please contact
the SPS National Office Staff

Tel: (301) 209
-
3007;

Fax: (301)

209
-
0839; E
-
mail: sps@aip.org