05 SRx - The IRAS Times

idleheadedceleryMobile - Wireless

Dec 10, 2013 (3 years and 11 months ago)

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BEST PRACTICES AND
INNOVATIONS OF

SOUTHERN RAILWAY

TOPICS COVERED


Basic Information for Staff & Contractors Using IT
(BISCUIT)

¾
E TDS Filing

¾
PAPer

Less Office(PAPLO)

¾
Failure Rate Analysis Monitoring & Evaluation
System(FRAMES)

¾
e z Pay card for
imprest

payments

¾
Corporate Internet Banking

¾
Door step banking
-

For station collections





BASIC INFORMATION FOR STAFF & CONTRACTORS
U
SING IT (BISCUIT)

Started as Bill tracker for contractors(PGT & SA)


Presently available at public website of SR

Extended to Staff Information over
railnet


PF details (Current Financial Year transactions)


PF Nomination


Salary details ( 12 months)


Income Tax Working sheet

Soon to be available on Low Cost Android based
Touchscreen

Terminal.

BASIC INFORMATION FOR STAFF & CONTRACTORS
USING IT(BISCUIT)

One day old data auto sync from AFRES@1 AM


No load on AFRES as data accessed from local server

SMS integration for PF done


Last 3 transactions with Closing Balance

Other details to be integrated with SMS soon.

PGT , SA covered. Other divisions to be covered soon

O
pen
source based
application except for database


Linux Apache
OracleXE

PHP

Designed and developed by Sh.
Md

Faisal,
Sr.DFM
/PGT




BISCUIT SCREEN
SHOT

E TDS FILING


Form 24Q prepared in AFRES


Format available in TIN website


Filing done using Digital Signature from NIC

Š
One time cost of Rs.550/
-

Š
Savings in recurring preparation and uploading fees
to TIN FC

Š
No dependency on TIN FC

Š
Any number of corrections free of cost


Implemented @ PGT


Other Forms to follow suit

PAPER

LESS OFFICE(PAPLO)


Paperless Office (ALMOST)


Accessible over
railnet

@ 10.187.10.17


Work flow based web application


Retrieval of letters easy


Know who is keeping it pending


Working since 01.01.2010 I


in Pension and Establishment Section of
Palghat

Division


More than 3600 letters sent using PAPLO


Designed and developed by Sh.
Md

Faisal,
Sr.DFM/PGT

PAPER

LESS OFFICE(PAPLO)


Workflow based Application


Parent Child relationship between users


DRAFT
-

CLK
-
>SO
-
>JS
-
>SS
-
>JAG
-
>till
approved


Approved draft


Inbox of the Recipient


Outbox of the Sender


Quick and Advance search options

Š
Complete open source based application

ƒ
Linux Apache MySQL PHP


FAILURE RATE ANALYSIS MONITORING & EVALUATION
SYSTEM(FRAMES)

Nothing to do with accounts

SMS based communication system

A Keyword mapped to Recipients and Respondent

SMS with <keyword><text> is fwd to Recipients and
Respondent

Respondent to give feedback for the <text>

Designed and developed by Sh.
Md

Faisal, Sr.DFM/PGT

FAILURE RATE ANALYSIS MONITORING & EVALUATION
SYSTEM(FRAMES)


Presently used for Signal and Track defects reported
by LPs

ƒ
LP > CBO > FRAMES > Recipients & Respondent


Respondent > FRAMES >
Recipients &
LP


Can be used for any application


Employee Grievance
redressal


Passenger Complaints


Any Interactive SMS based Application


Cost per SMS

ƒ
Through SIM = 30p


Through Internet = 24p


E Z PAY CARD FOR
IMPREST

PAYMENTS

Present System




Once bill passed,
Cheque

generated and
cashier on encashment
will disburse during his
programme

to different
stations.



Recoupment
-

Twice a
month.

E Z
Paycard




Here just like bank
payment,
Paycard

A/c is
loaded and
imprest

holder
can withdraw from any
ATM.




Can be done any no. of
times and is independent
of cashier movement.

OTHER FEATURES


Issued in designation of
imprest

holder and
linked to mobile number and email ID of
imprest

holder and has alert system.



No change from earlier system with regard to
maintainance

of
imprest

account.



Need to have mechanism of handing over of
card and password at the time of transfer and
be mentioned in handing over note.



SMS ALERT FOR E Z PAY CARD


CORPORATE INTERNET BANKING

1.
Payments

can

be

credited

directly

from

Accounts

office

using

Internet

Banking

Account
.

2.
Data

taken

directly

from

AFRES

and

no

manual

intervention
.

3.
Instant

uploading

and

settlement

without

depending

on

Bank
.

4.
Data

validated

for

IFSC

code

at

the

time

of

uploading

itself
.

5.
Bank

sends

Reverse

file

and

which

is

being

Reconciled

at

Accounts

office

on

Daily

Basis
.

Data extraction from AFRES

Internet Banking Home Page

Porting of Data from AFRES to Internet Banking

Status of Uploading

Authorisation at ADFM level

Final Payment Instruction

Reconciliation and Reporting

Reconciliation with No Returns

Reconciliation with Returned Data

Reporting along With UTR Number

DOOR STEP BANKING


FOR STATION COLLECTIONS



Done through IDBI.




Started with 39 stations and cash office.




Cash,
Cheques

and Instruments will be collected on all
bank working days.



Identity of staff established by photo id. Card, signature
and HCI slip matching,




Cash and instruments sealed in tamper proof bags with
one time use security tags.





S
.
No
.

Particulars

Cash

Local


Outstation


1
.

Date

of

Pick

up


Day*

0

Day

0

Day

0

2
.

Date

of

deposit

or

lodging

for

clearing


Day

0

Day

0

Day

0

3
.

Date

of

realisation

(T)

and

DMS

(Transaction

date)

Day

0

Day

2

On

actual

date

of

realisation


4
.

Date

of

bank

acknowledgement

on

remittance

note

at

station


Day

0

Day

0

Day

0

5
.

Date

of

delivering

the

Bank

acknowledged

challan

to

respective

stations

(
2

copies)

Day

1

(at

the

time

of

pick

up)

Day

2

Day

2

6
.

Put

through

Date/Date

of

crediting

SR's

account

with

RBI/Nagpur

T+
3

(as

per

RBI

stipulation)

T+
1

is

desirable


T+
3

T+
3

Schedule for Crediting