Technologies for ISM - ISI Training

ickybeetsInternet and Web Development

Dec 4, 2013 (3 years and 13 days ago)

49 views


ryabuki@isiwebnet.net

1



4/16/2007

Technology Enhancing Ministry

Q from James Bond Movies


“Now Pay Attention 007”

Purposes of Technology in ISI:
To automa
te what can be automated and to
be so seamless such that you can be freed up to focus on what you do best,
interacting with students and volunteers. It is working well when it is being
taken for granted...

Your Technology Issues...
Critical...

It would be nice...

Case Study 1: Tejas 2007


Ministry Retreat

Problem:
We needed to organize a retreat for over 100 students from 6
campuses led by students from each of the campuses which span 250 miles N
S
and 60 E
-
W.

Goals:



Create a way for students to communicate and network to plan the
retreat with a minimum amount of travel but maximum amount of
value for them.



To handle registration so that it is manageable for all staff



Way to pay online a plus.



There are a limited n
umber of registrations so “real time”
registration ability was important.



Registration and its information accessible from all campus
sites



Finally, we wanted to use the web for follow up to build community
and foster relationships formed at the retrea
t. We had
no
budget for
this.

Technologies used:

1. Collaborating with Each Other during planning:

Planning Team Yahoogroups
(
www.yah
oogroups.com
)



Database where staff could pass on info about small group
leaders and divide small group leaders and staff could put
volunteer student info in



Polls in decision making



Self managing e
-
mail “Listserve” so have living conversation



Ea
sy to share documents



Forms to pass out to all campuses (2 waivers, Flyers,
Program info, Maps... etc...)



Group ideas for flyers

Unlimited Size ConferenceCalls


http://www.freeconference.com

E
-
Mail


Regular e
-
mail with attachments,
(
www.yousendit.com

for big files)


ryabuki@isiwebnet.net

2



4/16/2007

2. Communicating with Student “Customers”

Fly
ers

Basic Info


Designer Designs with info from meeting and send via
e
-
mail and store on Yahoogroup file depository so all can access
and print out...

Used MS Publisher

Can use...

MS Word


Good because can edit for local campus
Free Desktop Publishing Software


www.scribus.net

Free “Photoshop” type picture editing
-

www.gimp.org/

Website (
www.isitejas.com
)



More info than just flyer with own web address
(
www.godaddy.com

or
www.domainsite.com



only $6/year)



Drive
people to the website for more info
AND to do something
about it.



Place to send students when don’t have flyer



Gives peo
ple place to rally to when need info or want to
connect with other students or need info or send friends to
sign up. Also can send when add follow
-
up and features.



Post link to online video promoting the event



Post link to online video about speaker, s
tuff to do, etc.



Post Maps & Directions from
maps.google.com

or

maps.yahoo.com

and also post liability forms



Online Registration (
www.eventbrite.com
)



Link to Eventbrite page



Makes it easy for students to sign up



Easy for payment and registration gathering



Signup reports password protected but available to all
staff who need access.



Only signed up if paid and on this site.



Limits number of “tickets” sold



Uses Paypal for payment, but also allows staff to mass
enter “paper” registrations with “check/cash” as payment
method.



Paypal


Secure and safe way to pay for things online.
Send i n check af t er war ds t o home of f i ce.
o
Link to separate bank account



Follow
-
up



Post Link to Pictures site



Post Link to Facebook group and other “connecting” sites



Post Link to Retreat Videos and Audio’s of Speaker



Post link to other campus activities

Excel, Word, Powerpoint for keeping track of stuff.


ryabuki@isiwebnet.net

3



4/16/2007

3. Booklets


Scribus and GIMP



Designer in East

Dallas, manager and Low Cost Printer 40 miles
west in Arlington



Sent via Adobe Acrobat with e
-
mail to Arlington

4. Supplies Acquisition



Shopping.com
,
ebay.com
,
pricegra
bber.com
,
froogle.com

(e.g.
bandana’s for $.30 each.

5. Meeting Presentation



Powerpoint


Music & Speaker



Sounds system

6. Followup

Photo/video sharing (builds community)



Gallery 2


Allows them to download AND UPLOAD Pictures but
requires someone to install on server.



Phanfare


www.phanfare.com



Easy to use, ask for free
subscription via the schools/non
-
profit program. Unlimited
pictures, can order prints from various places. Looks good.
Branded to your organization.



Builds community

Facebook



Followup



Facebook/E
-
mail Page

o

Social Networking software

o

Groups, Announce events, share pictures, comments all
can see, students always on, can stay in touch about
what going on in student’s life.

Case Study 2: Support Discovery, Harvesting and Maintenance

Prob
lem:
We are all busy with our ministries. We need an easy way to stay in
touch with our donors/potential donors, prayer partners, etc., encouraging
them to give because of what God is doing in the ministry. But they need to see
God working to follow along.

Goals:



Create a way to keep donors, prayer partners and potential donors in
the loop with what is going on with our families and ministries. So
they feel like they are there with us.



Automate the process as much as possible



Takes little time, but very effectively conveys the mood as well as
activities.

Technologies used:

C9


Electronic Newsletter/brochure/newsfeed with way to respond!!
Need to drive them to your site for all info they need


ryabuki@isiwebnet.n
et

4



4/16/2007

It needs to be the gateway to you f
or them.


ryabuki@isiwebnet.net

5



4/16/2007

E
-
mail Manager (
e.g. intellicontact.com
,
constantcontact.com
)
Designed to make e
-
mailing large numbers of people easy
Easy to personalize

Usually has agreements with e
-
mail providers like hotmail and
yahoo so are able to get through spam filter.

Pretty pictures but also only text (choice)

Driv
es people to your website

Can put link to giving webpage.

Case Study 3: You want to stay in touch with your students on campus
how

Problem:
You want to stay in touch with your students on campus how in an
easy way

Technologies used:

Website



Link to everything student wants to know including calendar,
how
to look at pictures, how to connect on facebook. How to
subscribe to yahoogroup, Normal Activites, etc.



Can be done with html or you can use a blog (can be free) to
do
your student website.

Y
ahoogroup




Our Website points to our yahoogroup calendar so students
can
find out what is going on, it sends automatic reminders and
you
only have to enter the data once



Use yahoogroup as a e
-
mail manager


(one list)

Or Separate E
-
mail Manager (
e.g. intellicontact.com
,

constantcontact. com
)

Designed to make e
-
mailing large numbers of people easy
Easy to personalize

Usually has agreements with e
-
mail providers like hotmail and
yahoo so

are able to get through spam filter.

Pretty pictures but also only text (choice)

Drives people to your website

Can put link to giving webpage.

Phanfare


pictures of events (drives them to your main site)
Facebook


ryabuki@isiwebnet.net

6



4/16/2007

More
Internet technologies that can help you in your ministry

Listed below based on types of software are some tools that may be useful in
enhancing your ministry.

Collaboration

Yahoogroups
(
ww
w.groups.yahoo.com

or
www.yahoogroups.com

)



Web Tools
selectable for Off, Admin, Members, Public
(not all tools).

o

BBS: Post by form or member email account.
Distributed by selectable option to the members,
and archieved in the group archive.

No edit function except delete.

o

Photo album (30MB): Organized into
album/thumbnail structure.

o

File storage (20MB): Capable of storing html, png
and other formats.

o

Link directory: Options for folders, text labels for
each link.

o

Poll: Members can created multiple
-
choice polls,
including various options for ID display.

o

Memberlist: Scroll of registered

member profiles,

and the basics of the information they provide.

o

Calendar: Scheduling system for clubs with regular
events.

o

Promote: HTML box for website display (to join a
group).



Administration
Owner/Managers (who can do post
approval)

o

Invite: t
o invite more members by email.

o

Management of members (approve new members,
delete members).

o

Options: Edit of the group homepage display text
etc.

o

Post/Picture approval: It is possible to switch to
strict moderation if required.

o

Web tools management: Options are Off, Public,
Members, Administrators.

MSN Groups (
groups.msn.com
)
Google Groups (
groups.google.com
)

Wiki


ryabuki@isiwebnet.net

7



4/16/2007

A wiki is a private website designed for collaboration. Unlike
a traditional website where pages can only be read, in a wiki
everyone can edit, update and append pages wit
h new
information, all without knowing HTML. (
e.g. wikipedia.com
)

Free Wiki hosting services (
e.g. xwiki.com
,

See wikipedia article found on
http://en.wikipedia.org/wiki/List

of wiki farms
for
different options)

Community


trust based on networking and who people know and trust.
Forums/Bulletin Boards


C9, PhpBB

Facebook

Facebook
is a
social networking service
for
high school,
college, university, corporate, non
-
profit, military
and
geographic
communities primarily in English
-
speaking
countries.[
1
] As of December 2005, it has the largest number
of registered users among college
-
focused sites (at over six
million US college stude
nt accounts created with an
additional 20,000 new accounts being created daily).
[2]

It is
the number one site for photos, ahead of public sites such as
flickr,
with 1.5 million photos uploaded daily, and is the
seventh most trafficked site in the United St
ates, according
to ComScore's MediaMetrix.

Yahoo 360!


Yahoo! 360
º

is a personal communication portal similar
to
Google's Orkut, Friendster,
Facebook and
MySpace.
It
integrates features of
social networking, blogging,
and
photo sharing sites. A user may create a personal web
site, share their photos from Yahoo! Photos, maintain a
blog, a list of local reviews, profile information, and see
which friends are currently online.

MSN Spaces (http: / /
spaces.msn.com/)

Picture sites

Fanphare.com



Prob
ably the easiest to use and best


free

f o r n o n
-
p r o f i t s. Ca n a l s o h a n d l e v i d e o s.
Yahoo Photos!
(
http://yahoo.photos.com
)

Flickr.com

(easy to share photos and create groups where

people can share photos) has RSS feeds

Blogs


RSS Feeds


Good for making your own websit
es
Blogger.com

-

free

Wordpress.c
om



free wordpress blog hosting site.

ryabuki@isiwebnet.net

8



4/16/2007

Podcasting


Call Roy


ryabuki@isiwebnet.net

9



4/16/2007

Separate E
-
mail Manager (
e.g. intellicontact.com
,
constantcontact.c
om
)
Designed to make e
-
mailing large numbers of people easy
Easy to personalize

Usually has agreements with e
-
mail providers like hotmail and
yahoo so are able to get through spam filter.

Pretty pictures but also only text (choice)

Drives people to your

website

Can put link to giving webpage.

Content Management Systems

Drupal, Joomla

Other things...

Eventbrite.com



Great Free (or low cost) event sign up website.
Very easy to use. Free when event is free. Allows you to invite
your mailing list to event and allows your mailing list to
respond if they are coming. It also handles paid events through
paypal.

Easy Website
s


Can be done using a blog or most hosting services
have web based content development.

Paypal.com



Easy, accepted and secure way to transfer fu
nds or
pay for things using the internet.

LogMeIn.com



Allows you to control you computer from a remote
site using the internet

LogMeIn Hamachi
-

http://www.hamachi.cc/

Allows you to create
a Virtual Private network between team members.

Free Top Quality Software

http://www.theopencd.org/


Collection of the Best Open License
Software available

Support Software

http://www.tntware.com/tntmpd/

-

Good free Support
development management software

ISI Staff can get MS Office and MS Wind
ows at cost.

IPod and podcasts


Great tool for training using audio books and
podcasts (e.g. Dallas Seminary Series.)


ryabuki@isiwebnet.net

10



4/16/2007