Networking - AARP Tax-Aide New Jersey

homuskratNetworking and Communications

Nov 20, 2013 (3 years and 8 months ago)

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Networking

Wired and Wireless

Networking and Printing

1

New Jersey Tax
-
Aide

October 26, 2010

Objectives


Know acceptable ways to use wired and
wireless networks to prepare and print returns
with TWO and Desktop


Know the options for network printer driver
installation


Know the benefits of different printer driver
options for various site and district situations


2

New Jersey Tax
-
Aide

October 26, 2010

Performance Objectives


Basic


Be able to:


Change a printer name on the Printer Control Panel


Set up a secure wireless network


Install wireless network settings on computers


Configure a router to reserve an IP address


Install a network printer driver



Advanced


Change the host name using the printer EWS


Change advanced printer port configuration


Change router address space

3

New Jersey Tax
-
Aide

October 26, 2010

Scope

Wired

[RP
-
614 Router]

Secure Wireless

[WGR
-
614 Router]

Unsecure Wireless

[No router]

TWO

Prepare

returns

Network printing

Transmit &
Acks

Prepare

returns

Network printing

Transmit &
Acks

Prepare

returns

USB printing

Transmit &
Acks

Desktop

Network printing

Network printing

Not Authorized

4

New Jersey Tax
-
Aide

October 26, 2010

Agenda


Objectives


Scope


Network configurations


Wireless router setup


Computers


Network printers


Network printer drivers


Summary


Advanced topics

5

New Jersey Tax
-
Aide

October 26, 2010

Network Configurations


Wired & Secure wireless [Tax
-
Aide router]


TWO return preparation & printing; connected to
internet


Desktop for printing only; isolated from internet


Network printer


Unsecure wireless [no Tax
-
Aide router]


TWO return preparation only


USB printer


connected to ERO/QR computer


Driver is NOT SHARED


6

New Jersey Tax
-
Aide

October 26, 2010

Desktop Printing
-
Wireless


WPA encrypted wireless router


NOT CONNECTED TO INTERNET


1 network printer and 1 shared printer located
together or in different areas


Network printer driver and shared printer driver
installed on all computers normally at the site


EFCs use printer of choice


Substitute EFCs


Connect to network wirelessly or via cable


Add network printer, if necessary, or use shared
printer

7

New Jersey Tax
-
Aide

October 26, 2010

8

New Jersey Tax
-
Aide

October 26, 2010

TWO Network
-

Wired


1 to 3 computers & network printer


Wired router connected to site Ethernet


Printer and up to 3 computers connected to
router


4 to 9 computers & network printer


Wired router connected to site Ethernet


Printer, 8 port switch and up to 2 computers
connected to router


Up to 7 computers connected to 8 port switch

9

New Jersey Tax
-
Aide

October 26, 2010

10

New Jersey Tax
-
Aide

October 26, 2010

TWO Network


Secure Wireless


WPA encrypted wireless router connected to
site
Ethernet


Network printer connected to router by cable
or wirelessly


Computers
connected to router
wirelessly [or
by cable]

11

New Jersey Tax
-
Aide

October 26, 2010

12

New Jersey Tax
-
Aide

October 26, 2010

Unsecured Wireless


Acceptable for connection to TWO server
because all transmitted data is encrypted,
including the PDF of the return to be printed


Data transmitted to a network printer or
shared printer is not encrypted and should not
be sent over an unsecured wireless path


When using unsecured wireless, printing is
permitted only to a printer connected to the
computer via cable

13

New Jersey Tax
-
Aide

October 26, 2010

Unsecured Wireless TWO Network


ERO or Quality Review computer with USB
printer attached


Can print all returns for this EFIN


Network printers prohibited


The driver for this printer must not be
designated “Shared Printer”


14

New Jersey Tax
-
Aide

October 26, 2010

15

New Jersey Tax
-
Aide

October 26, 2010

Wireless Printing Security Policy

A
router will be used for wireless printer sharing and all the following steps
are recommended
to configure and secure a wireless router when used
with an AARP Tax
-
Aide network for printer sharing:


1.
Infrastructure
network configuration will be used.
Ad
-
Hoc
networks are
not
permitted
.

2. The wireless router or access point will be protected by changing the default
username and adding a password.

3. The manufacturer’s default
SSID
will be changed to "
TAV" (without quotes).

4.
WPA
encryption will be used.

5.
MAC
address filtering is optional and adds extra security when used in
conjunction with
WPA.

6. A wireless network will never be connected such as to allow connection to the
Internet while using wireless networking for printer sharing.

7. High power antennae and/or other signal boosters will not be used.

8. File sharing will be turned off.


16

New Jersey Tax
-
Aide

October 26, 2010

Wireless Router Setup


Change default user name and add password


SSID: TAV


WPA encryption

17

New Jersey Tax
-
Aide

October 26, 2010

Computers


Operating systems


XP, Vista, Windows
-
7; 32 and 64 bit


Later versions generally network better


Firewalls: Windows firewall is recommended


Wireless configuration


Older AARP computers may not support WPA


Install settings using a flash drive


For obstinate computers , connect to wireless
router with
E
thernet cable

18

New Jersey Tax
-
Aide

October 26, 2010

Save & Install Network Settings using a
flash drive


http://njtaxaide.org/tavolunteers/Technology/
Networking.htm



Under Wireless, see “Network
properties on a
flash
drive”


Save

network properties to a flash drive using
Vista

or
Windows
-
7


Install

on
any operating system

by inserting
flash drive

19

New Jersey Tax
-
Aide

October 26, 2010

Network Configuration Questions

Are these configurations acceptable? Why?

1.
Wired network for Desktop printing
connected to the internet

2.
Laptop connected to TWO via library
unencrypted wireless network printing to
HP1102w in the wireless mode

3.
ERO checking for TWO acknowledgements
from an Internet Explorer equipped smart
phone at Starbucks

21

New Jersey Tax
-
Aide

October 26, 2010

Wireless Security Questions


What encryption type is required on Tax
-
Aide
wireless networks?


The login for the TAV wireless router’s web
server is: user


admin, password


password


If I am not able to configure a personal
computer for access to the wireless network,
what are my options?

22

New Jersey Tax
-
Aide

October 26, 2010

TWO Wireless Computer


Preliminary information


1 scan required prior to using TWO in production


Scan computer on 2 web sites


Download some software for scans


Ignore anti
-
virus results


Correct other problems, if any


Report successful results at a 3
rd

web site


More details expected at TC Seminar


23

New Jersey Tax
-
Aide

October 26, 2010

Network Printer Inventory

Model

Ethernet

Wireless

First Year

Number

HP 1022n

Yes

2005

35

HP 1505n

Yes

2008

25

Brother

5250dn

Yes

2009

2

Brother

5370dw

Yes

Yes

2009

11

HP 1102w

Yes

2010

9

HP 1606dn

Yes

2010

3


All have USB connections


Brothers have parallel connections

24

New Jersey Tax
-
Aide

October 26, 2010

Network Printers


Configuration page


Printer name [Host name]


MAC address [Hardware address]


IP address


Firmware [Firmware
datecode
]


Firmware

25

New Jersey Tax
-
Aide

October 26, 2010

Firmware


HP or Brother web site


Search for the printer model


Downloads



Printer

Firmware

HP 1022n

20061215

HP 1505n

20080505

HP 1102w

20100223

HP 1606dn

20100223

Brother

5250dn

1.19

Brother 5370dw

1.18

26

New Jersey Tax
-
Aide

October 26, 2010

Network Printer Drivers


Which driver to use


Driver Install Options


Recommendations

27

New Jersey Tax
-
Aide

October 26, 2010

Drivers


HP 1102w & 1606dn


D
river is in the printer


Use HP Smart Install in printer


If the 1102w is not on the network, use USB cable


Brother 5250dn & 5730dw


Use Windows
-
7 CD or non W
-
7 CD as needed


5370dw may need 1 driver if connected by
Ethernet cable and another if wireless


28

New Jersey Tax
-
Aide

October 26, 2010

Drivers
-

continued


HP 1505n


Full Feature Software & Driver, version 7


All operating systems, 32 & 64 bit


HP 1022n


All 32 bit operating systems : Host Based Plug & Play
Package, version 20071210


All 64 bit operating systems : Host Based Plug & Play
Basic Driver, version 20071210


Install as USB first, then put printer on the network
and use Windows Install Printer Wizard to install
network driver


29

New Jersey Tax
-
Aide

October 26, 2010

Network Printer Driver Options

Model

IP address @ install

Individual

name

Model name

HP 1022n

Default

HP 1505n

Default

HP 1102w

Option

Default

Option

HP 1606dn

Option

Default

Option

Brother

5250dn

Option

Default

Option

Brother 5370dw

Option

Default

Option


HP 1022n & 1505n: consider IP address reservation


Individual name requires one driver for each unit of that model


Model name allows one driver to print to all units of that model

30

New Jersey Tax
-
Aide

October 26, 2010

IP Address at Install


The driver will print to any unit of that model at
the IP address of the printer when the driver was
installed


If the printer is assigned a different IP address, a
new driver must be installed


A driver that worked yesterday may not work
today


A driver that worked at site 1 may not work at
site 2


Reserving an IP address in the router enables one
driver for each printer model

31

New Jersey Tax
-
Aide

October 26, 2010

Individual Name


The driver will print to this unit regardless of
IP address


If the IP address is different tomorrow, the
driver will find the printer and print to it


A different driver is required for each unit of
this model. The printers at site 1 and site 2
each require their own driver


not a big deal
if there are only 1 or 2, but with more?


32

New Jersey Tax
-
Aide

October 26, 2010

Model Name


Changing the [Host]name of each unit to the
model name enables the driver to print to all
units of this model regardless of IP address


If the IP address of a printer is different
tomorrow, the driver will find it and print to it


The driver will print to the same model
printers at site 1 and site 2 regardless of IP
address


33

New Jersey Tax
-
Aide

October 26, 2010

Summary of Options

Default IP
Address

Reserved

IP
Address

Individual
Name

Model

Name

Printer Driver

Name for
printer

Name for
printer
-
IP
address

[Advanced
port: Change
Host name to
IP address]

Name for
printer [may
include site,
ERO,

asset tag
or locally
assigned name
or number]

Name for
printer model

[Advanced
port: Change
Host name to
Model]

Router

Reserve IP
address

Printer EWS

Change Host
name to Model

Advantages

1

driver per
model

Driver finds
printer

1

driver per
model

Disadvantages

Driver

may not
print to same
unit or other
units of same
model

Printer and
router must

remain paired

1 driver
required

for
each printer

Complex

setup

34

New Jersey Tax
-
Aide

October 26, 2010

Demonstratons


Install HP 1606dn driver



Address reservation [in router]


after lunch



Advanced


end of day


Printer driver Advanced Port [on computer]


Printer Host name change [in printer EWS]


Changing the router address to avoid conflicts
when using TWO [in router]


35

New Jersey Tax
-
Aide

October 26, 2010


SSID:

TAVDEMO



Encryption:

WPA



Passphrase:

ilove2dotaxes!

Network Printer with

Reserved Address


Use Address Reservation in router to always
assign the same IP address to this printer


HP 1022n: 192.168.1.51


HP 1505n: 192.168.1.50


Assignment of IP address is by printer MAC so
printer and router must be operated as a pair


A computer with a 1505n
-
50 driver can print
to a different 1505n on another network if the
printer has IP address 192.168.1.50

38

New Jersey Tax
-
Aide

October 26, 2010

Address
Reservation


Access the router’s web server:
http://192.168.1.1/



Log in


Select LAN IP Setup


Under Address Reservation click Add


Follow “Fixed IP Address for Network Printers”
on
http://njtaxaide.org/tavolunteers/Technology/
Networking.htm



39

New Jersey Tax
-
Aide

October 26, 2010

Wireless Router Administration


Eliminate loan agreement


Options

1.
Assign asset tags,
include

routers on district
inventory and list in equipment table

2.
Assign asset tags,
exclude

routers from district
inventory and equipment table

3.
Leave asset tags on existing routers but exclude
from new routers. Exclude routers from district
inventory and equipment table

October 26, 2010

New Jersey Tax
-
Aide

40

Network Printer Questions


Two printers of the same model with the same
Host name are placed on the same network.
What happens when a computer tries to
print?


I have 3 printers of the same model at
different sites in my district. To print to each
in the network mode, how many drivers will I
need on my computer if the printers are all HP
1022n? HP 1606dn?

41

New Jersey Tax
-
Aide

October 26, 2010

Wireless Printing Questions

The HP 1102w and Brother 5370dw in their
wireless modes


May be used for Desktop printing


May be used for TWO printing on a public
wireless network at a library


May be used to print returns on a TWO wired
network

42

New Jersey Tax
-
Aide

October 26, 2010

Recommendations


District with experience in network printing


Use Reserved IP Address for HP 1022n & 1505n


For other printers


Use Reserved IP Address
or


If or than 1 unit of same model, Model name


Individual name [default] is least preferred


If using TWO, consider changing router address
space to
172.27.1.*

43

New Jersey Tax
-
Aide

October 26, 2010

Recommendations


District with little or no experience in network
printing


Use Reserved IP Address for HP 1022n & 1505n


For other printers


Use Individual name [default] if 1 to 3 units of same
model


I
f >3 units of same model

use Reserved IP Address
or
Model name


If using TWO, consider changing router address
space to
172.27.1.*

44

New Jersey Tax
-
Aide

October 26, 2010

Summary


Network Options

Wired

[RP
-
614 Router] or

Secure Wireless

[WGR
-
614 Router]

Unsecure Wireless

[No router]

Internet
connection?

TWO

Prepare

returns

Network printing

Transmit &
Acks

Prepare

returns

USB printing

Transmit &
Acks

Yes

Desktop

Network printing

Not Authorized

No


Desktop is never connected to the internet


Network printers must connect to wired or secure wireless
routers


When TWO uses unsecure wireless, USB printing is required

45

New Jersey Tax
-
Aide

October 26, 2010

Summary


Driver Options 1


Reserved IP Address


Requires 1 driver per model


Recommended for HP 1022n & 1505n


Reserve IP address in router [wired or wireless]


Operate printer and router as a pair


On each computer, change printer name [in
Printer Control Panel] to include IP address


HP 1102w & 1606dn and Brothers: on each
computer, change Advanced Port to IP address

46

New Jersey Tax
-
Aide

October 26, 2010

Summary


Driver Options 2


Individual Name


Requires 1 driver for each printer


Default for HP 1102w, 1606dn and Brothers


Not available for HP 1022n & 1505n


Change printer name [in Printer Control Panel on
each computer] to something unique

47

New Jersey Tax
-
Aide

October 26, 2010

Summary


Driver Options 3


Model Name


Requires 1 driver per printer model


Not available for HP 1022n & 1505n


For HP 1102w, 1606dn and Brothers


For each printer, change printer name [in printer’s EWS]
to model


On each computer, change Advanced Port to IP address


On each computer, change printer name [in Printer
Control Panel] to printer model


48

New Jersey Tax
-
Aide

October 26, 2010

Summary


Driver Options


Printer

Number
in
district


Driver Option


Number

of drivers
per computer

HP

1022n

Any

Reserved IP Address

1

HP 1505n

Any

Reserved IP Address

1

49

New Jersey Tax
-
Aide

October 26, 2010

Summary


Driver Options


Printer

Number
in
district


Driver Option


Number

of drivers
per computer

HP

1022n

Any

Reserved IP Address

1

HP 1505n

Any

Reserved IP Address

1

1505n and

1102w

3

1

Reserved
IP Address

Reserved
IP, Individual [D] or Model

1

1

50

New Jersey Tax
-
Aide

October 26, 2010

Summary


Driver Options


Printer

Number
in
district


Driver Option


Number

of drivers
per computer

HP

1022n

Any

Reserved IP Address

1

HP 1505n

Any

Reserved IP Address

1

1505n and

1102w

3

1

Reserved
IP Address

Reserved
IP, Individual [D] or Model

1

1

1505n and

1102w

1

3

Reserved
IP Address

Reserved
IP or Model

Individual [D]

1

1

3

51

New Jersey Tax
-
Aide

October 26, 2010

Summary


How are you going to configure your site
networks and printers?


What answers are needed to decide?

52

New Jersey Tax
-
Aide

October 26, 2010

Have these Objectives been met?


Know acceptable ways to use wired and
wireless networks to prepare and print returns
with TWO and Desktop


Know the options for network printer driver
installation


Know the benefits of different printer driver
options for various site and district situations


53

New Jersey Tax
-
Aide

October 26, 2010

Can you do these things?


Basic


Be able to:


Change a printer name on the Printer Control Panel


Set up a secure wireless network


Install wireless network settings on computers


Configure a router to reserve an IP address


Install a network printer driver



Advanced


Change the host name using the printer EWS


Change advanced printer port configuration


Change router address space

54

New Jersey Tax
-
Aide

October 26, 2010