QUOTATION DOCUMENT (Quotation No DPAR 8 EGM 2010 for supply of Bio-metric devices)

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Nov 30, 2013 (3 years and 10 months ago)

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QUOTATION DOCUMENT

(Quotation No DPAR 8 EGM 2010 for supply of Bio
-
metric devices)












Quotation Document for the supply of Bio
-
metric devices












DPAR(
E
-
Governance
)

Government of Karnataka,


Room No 108, I
st

Floor , MS Building,

Banga
lore
-
01, Karnataka.










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I.

Introduction


Attendance Monitoring System (AMS) has been implemented in the Karnataka
Government Secretariat to monitor regularly the attendance of the employees. AMS Officers
has been identified in all the Secretar
iat departments. These AMS officers are responsible for
making data entry pertaining to Leaves, training, OOD etc of the Officers in the Secretariat.



To authenticate the above data entry, AMS officers have been provided with Secugen
biometric
devices. Around fifty Secugen biometric devices have been provided to the AMS
officers, using which the AMS officers logons to the AMS software and makes the necessary
entries. These biometric devices were purchased five years back. Some Secugen bio metric
s
devices have been damaged and are unable to identify the finger prints. It is decided to
replace around
fifteen

biometric devices provide to the AMS officers on buy back policy.



II.

Scope of Work:

The vendor should:


1.

Supply fifteen Secugen finger print dev
ices with the specification as mentioned in the
Annexure
-
1.


2.

Install the finger print devices as per the list provided by the e
-
Governance department.


3.

Before quoting, vendors should check the compatibility of their finger print device with
the existing A
MS application.


4.

Buy back the old finger print devices
(Type: Secugen Biometric Solution, Model:
HFDU02 C2)
with due acknowledgment as prescribed by the e
-
Governance department.
Acknowledgement should be provided in the format as mentioned in the Annexure
-
4 for
receiving the old finger print devices.


5.

Maintain the finger print device for three years on site.







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III.

QUALIFICATIONS

CRITERIA


The bidder shall possess the following qualifications as minimum conditions.

i.

The bidder shall be OEM or authorized
dealer having office and service support in the
city of Bangalore.

ii.

The bidder should have an average annual turnover of at least Rs.10 lakhs per year
during the last 3 years.

iii.

The bidder shall be in the field of Sales, Service and Support of bio me
tric devices, at
least for the last 2 years.

iv.

Bidder shall be a registered company and should be a licensed dealer of the product
(Manufacturers’ Authorization Form (MAF) shall be provided as per the format in
Annexure
-

5
)


IV.

Quotation

Procedure

The quo
tation will be a two cover system. First cover will have the pre
qualification details as per Annexure 1 and the second cover shall contain the
commercial details detailed in Annexure 2.


1.

Platform for the Quotation:

Only vendors registered under the e
-
proc
urement
platform should apply for the quotation.

For further details please refer to e
-
Procurement website


www.eproc.karnataka.gov.in
. (Please contact the e
-
procurement help desk number: 080
-
22485867/22
485927 for any assistance)


2.

Technical Specification:

The technical specification for the finger print device is
given in Annexure 1.


3.

Location of offices to which finger print devices has to be delivered:
The
vendor has to install the finger print devices
as per the list provided by e
-
Governance department in the departments which are located in Vidhana Soudha,
Vikasa Soudha and MS Building.


4.

Procurement Entity:

Though the finger print devices are being procured for AMS
officers of Secretariat departments,
E
-
Governance will act as the procurement entity
and it will be responsible for Service Level Agreement (SLA) monitoring and for bill
payments.


5.

Warranty:

The warranty requirement is three years for this assignment.


6.

Service Level Agreement(SLA) :
During t
he warranty period SLA will be
applicable as below


SL No

Services

Time Limit

1

Service support should be available on all the
working days of the Govt.

Sundays and General
Holidays are excluded

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2

Time limit for servicing or replacing the
systems

Within

24 hrs (excluded
Holidays)

3

If the vendor fails to service/replace the unit

An amount equivalent to
5% the quoted/ accepted
price of the equipment
will be charged to the
vendor


7.

Performance Bank Guarantee:
Successful vendor shall submit a bank guarante
e,
amounting to 10% of the total purchase value of the items for which contract has
been awarded. The Bank Guarantee shall be valid for a period of 38 months from
the date of purchase order.


8.

Installation

report
: The installation report format is designed

and given in
annexure
-
3. After installation, the successful vendor will have the responsibility of
getting such installation report and submit to e
-
governance department.


9.


Payment Terms:
E
-
Governance department will make payment to vendors within
15 day
s on receipt of installation report in the prescribed format duly signed by
the AMS Officers. The total amount for old finger print devices as per rates quoted
for old finger print devices will be deducted from the amount payable for buying
new finger prin
t devices.



10.

Delivery Timelines
:
Vendors shall deliver and install of the items within 2 weeks
after the purchase order is issued. For every week delay in supply of the system/s
2% of the accepted price will be deducted.


11.

Technical Bid Format:
The techni
cal bid will have to include the following:




Confirmation that the finger print devices quoted by vendors meet
technical specifications given in Annexure 1 of the quotation.



12.

Bid Processing Fee:
Each bidder shall pay Rs.550 as bid processing fee through
any of
the four e
-
Payment options only:

1.

Credit Card

2.

Direct Debit

3.

National Electronic Funds Transfer (NEFT)

4.

Over the Counter (OTC)


designated axis bank branches located across the
country

Please note that payments submitted through cheque or demand draft
shall not be
accepted. Further details
regarding

e
-
Payment, please refer to e
-
Procurement
website


www.eproc.karnataka.gov.in


13.


Earnest Money Deposit (EMD):
Each bidder shall pay Rs.10,000 (Rupees Ten
Tho
usand only) as the Earnest Money Deposit through any of the four e
-
Payment
options only:

5.

Credit Card

6.

Direct Debit

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7.

National Electronic Funds Transfer (NEFT)

8.

Over the Counter (OTC)


designated axis bank branches located across the
country

Please note that p
ayments submitted through cheque or demand draft shall not be
accepted. Further details regarding e
-
Payment; please refer to e
-
Procurement website



www.eproc.karnataka.gov.in


14.

Technical Bid Evaluation
:
E
-
Governance department will evaluate whether the
items proposed by vendors meet the technical specifications given in the
quotation (Annexure 1).



15.

Commercial Bid Format:
Vendors shall quote all
-
inclusive price (i.e. price inclusive
of taxes, transportatio
n and all other expenses) for delivery and installation per
item. The break
-
up of the cost for finger print device should be filled in Annexure
-
2 format. The all
-
inclusive price inputted directly in the e
-
Procurement portal will
be taken as the basis for e
valuation of commercial bids.


16.


Commercial bid evaluation:
The commercial quotes submitted by technically
qualified vendors will be opened and the vendor who has quoted the lowest all
-
inclusive price after deducting the rates for old finger print device w
ould be
termed as L1 price.


17.

Awarding the contract:
The vendor who quoted lowest price (L1 price) as
described in para 16 above will be awarded the contract.


18.

DPAR(
E
-
Governance
)

reserves the right to cancel the tender, without assigning any
reasons.


19.

Cal
endar of events:
The following is the schedule of the Quotation related
events:






Last date for submission of Quotation


11/02/2010, 3.00PM



Date and time of pre
-
bid meeting



08/02/2010, 4.00PM



Date & time of opening of Technical bids



16
/02/2010, 3.00PM




Date & time of opening of Financial bids


17/02/2010, 3.00PM


19. Clarifications
: For further clarifications, it is requested to contact:

Sri. Gangadhar.N. Datanal, Senior Programmer,
DPAR (e
-
Governance),
Room 134, 1
st

Floor, M.S.
Bui
lding, Gate
-
2, Bangalore


1, Phone: 2203 2003


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Annexure


1


General

Model:

Secugen HAMSTER
TM

IV

Dimensions (W x L x H)

27 x 40 x 73 mm (without stand)

Weight

100 g (without stand)

Operating Temperature

0 degree to 40 degree C

Operating Humidity

<

90% RH, non condensing

Cable Length

1500 mm

Certification / Compliance

FCC, CE, RoHS, FBI/PIV, GSA FIPS 201 APL

Optical



Sensor

FDU04™

Image Resolution

500 DPI

+

2 % (1200+ DPI, native)

Image Size

258 x 336 pixels (1280 x 1024 pixels, native)

Platen Size

16.1 mm x 18.2 mm

Effective Sensing Area

12.9 mm x 16.8 mm

Image Grayscale

256 shades (8
-
bit gray level)

Image Type

Non
-
los
sy

Distortion (nonlinear)

0%

Sensing Prism Hardness

750 Hk (6.8 Mohs)

Light Source

Red LED

Lifetime (typical)

60,000 hours

Ambient Light Condition

5,000 Lux

Electrical



Power Supply

Via USB connection

Operating Voltage

5 V
+

5 %

Maximum Current

1
30~150 mA

ESD Tolerance

12 kV

Communication



Interface

USB 2.0 (High speed)

Image Capture Speed (continuous)

0.26 seconds (< 1.0 with Smart Capture)

Image Capture Speed (snapshot)

0.52 seconds (< 1.0 with Smart Capture)

Other



Operating Systems

W
indows 7, Vista, XP, 2000, Me, 98 SE, Windows Server
2008 Release 2, Server 2003

Drivers

Supporting drivers






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Annexure


2


Vendors shall quote all
-
inclusive prices (i.e. price inclusive of taxes, transportation and all other
expenses) for delive
ry and installation per item.












Note: The bidder should quote the above TOTAL (A
-
B) amount in e
-
procurement portal in the
option of “Item wise bid financial offer” and same should be uploaded as a financial document in
“upload bid document” option.



Table : Commercial Bid Format

SL NO

Item

Unit Rate
(Inclusive of all price)

1

Rate for new finger print device
(A)


2

Rate for old finger print device
under buy back scheme (B)



TO
TAL (A
-
B)


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Annexure
-
3


Installation Report


Name & designation of AMS Officer:
_________________________________________________________________


Department:_______________________________________________________


Address: ____________________________________________________
_____


Details of hardware supplied & installed:

Sl No

Hardware

Serial no of equipment

Working
condition

1

Finger Print
Device


Working with
the AMS
application /

Not working




Signature of AMS Officer





Signature of Engineer

Name & Designation

(Rubbe
r stamp seal)






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Annexure
-
4


ACKNOWLEDGEMENT FOR OLD FINGER PRINT DEVICE


Name & designation of AMS OFFICER:
_________________________________________________________________


Department:_______________________________________________________


Address:

_________________________________________________________


Details of old finger print received by the vendor:


Sl No

Hardware

Serial no of equipment

1

Finger Print
Device






Signature of AMS Officer




Signature of Engineer

Name & Designation

(Rubber

stamp seal)





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Annexure

5

Manufacturer’s Authorization Form






(Manufacturer AuthorizationForm)

Date:

Ref Number:



Principal Secretary,


DPAR (e
-
Governance),


e
-
Governance Department, Multi Storied Building

Dr. B. R. Ambedkar Road

Bangalore


e
-
ma
il:
prsegv@gmail.com

Dear Sir/Madam

SUB: Procurement of xxxxxxxxxxx/Tender Reference no.: dated

We authorize M/s
XYZ
to offer their quotation, negotiate and
conclude
the contract with
you
against the above invitation for
tender
offer.

We hereby exten
d our
full
guarantee and warranty
as
per
terms and conditions of the
tender
and or the contract for the equipment and services offered against this invitation for
tender offer by the M/s
XYZ
We hereby commit to the tender terms and conditions and will
not withdraw our commitments during the process and or the period of contract.

Yours Faithfully,


for “Company Name”

“Name of the person”

“Designation”


Authorized signatory of the manufacturer/D
eveloper of the proposed solution components

(Seal, Name & Signature)


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