System for Community Colleges

heavyweightuttermostMechanics

Nov 5, 2013 (4 years and 2 days ago)

72 views

Automated Admission Management
System for Community Colleges


National Centre for Innovations in Distance Education

Indira Gandhi National Open University

Existing Situation



Presently we get database from Community Colleges in
CDs or through e
-
mail


Delay in getting data from Some Community Colleges


Scattered database in varied structures from different
Community Colleges


Because of Varied structure, problem in merging the
data


Data received in excel sheets which is converted in
database


Data received in the un
-
approved courses/programmes


Sometimes data without Course Codes

Solution lies in …..



Automation of Database

Management



Online Admission Management System


Online Exam Data Management System



Automated Admission and
Examination Management System
for Community Colleges


Modules of the Automated Database
Management System



Community College Module



Community College Unit Module



Students Module

Community College Module


Admission Related Facilities for Community College


Online Registration of Individual Student


Generating Various Reports


Taking print out of


Programme
-
wise Summary of Registered Students


Programme
-
wise Detailed list of Registered Students


Session
-
wise and Programme
-
wise Total Registered
Students


Editing/Updating of Admission Data


Downloading Students’ Data

Community College Unit Module

Facilities for Community Colleges Unit


Confirm registration of students


Generate college wise enrollment number of
confirmed students


Generating Various Reports


Taking Print out of


College and programme
-
wise list of registered students


Session and programme
-
wise summary report


Downloading Students’ Data

Students’ Module


Admission Related Facilities for Students


Check Status of Confirmation


Print confirmation letter

Exam Related Facilities for Students


Check Status of Registration for Exam


Online Printing of Hall Ticket


Check Result


Print Provisional Marksheet

Features of Database Automation
System


Authorized access to the Community College
Module


Each CC is given separate User ID and
Password


Password can be changed by the Community
College


Centralized data base


No possibility of duplicacy of data entry


Data can be updated/edited by the authorized
Community




Benefits of Database Automation


Reduced
cost

in database development &
management


Distributed data entry system will save time & efforts


Performs real time data capture


Entire data at one place i.e. centralized database


Implementing a Standard method of work flow


Elimination or minimization of double entry


Enables Generation of reports by multiple users i.e.
CCU, CCs, SED and SRD



Features of Database Automation
System
………. Contd.


College except Enrollment No. & Registration


No possibility of editing after confirmation of
registration by the CCU


Data base can be downloaded in MS Access


No Community College can view or download
the data of others


CCU can view and download data of all
Community College

Courses of
Selected
Programme
only

Thanks



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