project implementation and supervision - Community and Social ...

haplessuseUrban and Civil

Nov 25, 2013 (3 years and 4 months ago)

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PROJECT IMPLEMENTATION
AND SUPERVISION

INTRODUCTION



project planning usually seems to be a
long process because implementation is
the ultimate expectation
level
the
communities look forward to, in all
developmental project.


However enthusiastic the community may
be, things may go wrong without adequate
monitoring and supervision. `


Stakeholders In Implementation

CATEGORIES IN PROJECT


Payment

and tasks
implementation



Building constructions





Other Civil Works





Consultancy Services





Technical Back up


KEY STAKEHOLDERS


CPMC, Sub committees, community
members.___________________


Draughtsman


Architect/QS


Artisan/ Skilled
labour


Unskilled
labour
______________


construction/ civil Engineers


Skilled
labour


Unskilled
labour
______________


Water Engineers


Electrical Engineers/ Contractors


Skill
labours
/ Artisans


Unskilled
labours
_____________________


State agency


LGA Desk Officers


MDA Desk Officers



MICRO
-
PROJECT IMPLEMENTATION STAGES

Beginning /Preliminary Stage

This is the period immediately after the release of fund
communities are expected:


Study the content of the CDP as related to the project plan
and promptly inform the SA/LGRC of any likely changes,


Site/ Geophysical survey(Water and Electricity projects)


Assign responsibilities among committee/ sub
-

committee.


Negotiate with relevant service provider/artisans



Commence land preparation


Procure adequate materials necessary for the assignment


Open relevant books of account


Consult the desk office for support


Begin the process of documentation of events

MICRO
-
PROJECT IMPLEMENTATION STAGES CONTD…..


DURING IMPLEMENTATION


This is the time communities are expected to move to site and


commence the process of excavation and digging, Block setting, casting of lintels, plastering and
flooring, construction of roof and roof members etc

planting/dressing of poles(Electricity Project)

Purchase of transformer(Electricity),

Drilling of water depth(water project)etc.


Role of Communities

:



To provide necessary materials and tools for the engaged artisans



Invite the LGRC desk Officer representative (Works Department)



Follow the work plan according to the target milestone


Follow environmental safeguard plan


Provide allowances wages for artisans engaged



Provide guidance concerning the project plan for the artisans

Role of Supervision and Monitoring :


Frequent visits to meet communities at site


Provision of adequate technical back up to ensure the use of quality materials good mortar mix
for the structure , appropriate hole depth, Strength of beams precision, quality of roofing wood
and sheet and accuracy on specifications and structures and materials


verification of adequacy of books of account and assistance to correct errors when necessary
and ascertaining the genuineness of receipts and guidance on proper retirement procedure


Ensuring that communities follow proper procurement procedures



MICRO
-
PROJECT IMPLEMENTATION STAGES CONTD


Completion Stage


This is the time when a project is said to be complete and it has to be
commensurate with the total fund accessed. Then, final touches such as:



painting, fitting of electrical and plumbing installations



construction of drainage measures



landscaping and other ancillary facilities such VIP toilet, water, and Incinerator
would be added to the structures.

Role of Communities
:



Invite the LGRC desk Officer representative (Works Department) to ascertain
the quality of work


Ensure that facilities that would make the project functional are in place


Design proper operation and maintenance plan


Write and submit project completion report relevant to the project



Role of Supervision and Monitoring Team:


Ascertaining good quality of materials used


Ascertaining adequacy of spacing of the ancillary facilities


Ascertaining the genuineness of receipts and guidance on proper retirement
procedure


Ascertain Communities’ compliance with environmental management
plan and
given milestone


Formally hand over project to communities /sub committees







The Milestones in implementation

Building Construction

MILESTONE TASKS INVOLVED TIME FRAME



Site Clearing /preparation cutting of bushes and uprooting trees 3 Days


and stumps, removal of debris




Foundation Work Setting out activities such as marking and 1 week


Pegging, Excavation and Digging of trenches


casting of foundation footing






Foundation to DPC level setting foundation block to DPC 1 week





Laterite

filling of the Structure Back filling work , Compacting 2 weeks


of the soil




Milestones
contd
--------

Block wall from DPC setting of blocks 2 weeks

To Lintel Level


Formworks to lintel and carpentry work 1 week

column metal work in forming moulds on


window& column



Concrete casting of
pouring concretes 4 days


lintels and columns

into formwork








Block wall from laying of blocks to wall plate 3 days

lintel to wall plate










Roofing and roof formation of roofing carcass, 1week


construction placement of roofing sheets


Noggin work


Implementation Milestones

Building construction
contd
--------


MILESTONE
TASKS INVOLVED TIME FRAME

fixing of ceiling,
carpentry work on the doors,
2 weeks

doors and windows
and windows


Plumbing installation
fixing of toilet system
2 weeks


digging and piping


of soak away pit/septic tank



Mechanical and
fitting of electrical materials
1 week

Electrical

(wiring, Bulbs, plugs and sockets)

Installation



Plastering work of floor
plastering of in and out wall
2 weeks

And walls
including the floor of building



Painting

Body cleaning, filling and
1 week


painting works





Landscaping

planting of trees and flowers
1 week


Implementation Milestones

ROAD REAHABILITATION, CONSTRUCTION AND CULVERTS



MILESTONE


TASKS TIME FRAME

Site Clearing /preparation
cutting of bushes and uprooting trees
3 Days




and stumps, removal of debris




Excavation of Foundation
Setting out activities such as marking and
9 days




Excavation and Digging of trenches









Foundation Works
pouring in situ mass
1 day







positioning of
metal fabrication to size
5 days


Reinforcement bars
placement on concrete



foundation




Concrete work in
pouring of concrete on reinforced bars
1 Day

reinforcement bar






MILESTONES,,, ROAD REHABILITATION AND
CONSTRUCTION OF CULVERTS


Formwork to
formwork on sides of bars
9 days
side
putting of batons and struts to



reinforcement

hold the formwork firmly








concrete work on
place in situ reinforced concrete
2 weeks

piers wings and deck
in the piers, wing walls and top


deck/slab including pipes and weep holes.


Drainage work
Digging of drainage sides
2 weeks


Concrete work block
pouring of concrete in trench
4 weeks

setting
setting of blocks


filling of blocks with weak concrete


plastering of drainage sides


Back filling works.

Road filling
Filling of road with
laterite

1 week


Removal of constructional debris.

Grading , leveling
Grading of road
1 week

and compaction


Leveling and compaction of road surface





Milestones Service Providers Specific

Drilling of Boreholes



geophysical survey 2 days


Site clearing 1 day



Drilling work 1 week



Completion 1 week




pump testing and 4 days


testing of water quality.



Pump installation 1 week



Training of artisans 1 week


Extension of Electricity


Surveying/marking 3 days


of site.


Clearing of extension 1 week


route.



Digging of holes and 1 week

construction of

transformer housing



Planting of poles 1 week



Stringing of poles 2weeks

With wires and insulators etc.


Concreting base of poles 1 week


Installation and connection 3 weeks


to the national grid

Supervision and its planning



for a project to succeed , adequate and timely supervision is
essential.




supervision may not commence immediately after the release of
fund until at least two weeks when the cheques would have been
cleared ,procurement of materials and holding consultation with
relevant service providers in preparation for implementation proper
has been done.


Thereafter a week to 2weekly milestone plan have been designed to
ascertain how well the communities are following their own work
plans as well.


Regular supervision
of the micro
-
project will be provided by CPMC,
OOs and where
relevant, LGA
officials
will
work closely with the
community in order to transfer skills to the members of the
community.


Technical
staff of the SA and line ministries will also provide regular
monitoring.



schedule of visits by the LGRC/LGA, SA and line ministries
shall
be
developed not later than two weeks after the approval of the
CDP.


Critical Stages for Supervision



Milestones
: relevant officers would be at site to note the specific
milestones and advice the communities where necessary, to prevent
wrong approaches.



Standard and specifications
: supervisors would ensure that
technical guidance are provided to ensure compliance/adherence to
standards and specification for the quality of work



Work plans and Budget
:The purpose of this is to enable
communities adhere strictly to their work plans and budgets in order
to prevent materials mismanagement and misappropriation of fund.



Procurement Procedures:
One of those things a supervisor would
want to know is the processes through which the communities
procurements were made and documented


Critical Stages for Supervision



Monitoring and Evaluation
: The supervisor would
want to know the frequency , adequacy of the CPMCs site
supervision of their projects and how well they are
meeting their set targets/goals.


Disclosures:
Supervisor(s) shall ensure that a disclosure
board is mounted at every project site as a sign of
transparency.


Retirement of receipts:
the supervisor would ensure
that communities adherers to rules binding
procurement of goods and services where receipts are
collected, collated and used as part of evidences for the
request for more reimbursement of tranches


Reporting and replenishments:
the supervisors
would facilitate replenishment of funds as and when
required after ascertaining that communities have properly
documented their activities in form of regular reports of
actions and events




Exercise : Planning Your Own Supervision Schedules


Looking at your community work plan, do your 3 months supervision
activities schedule.


Divide responsibilities among CPMC/Sub committee members using the
following procedures.



S/no

Milestone

Tasks
involved

Time line

Person(s)

responsible

Expected

output

CONCLUSION



supervisors are not
nuisance but rather
should be seen as partners in progress
and at the end, we will all be better for it.




THANK YOU