Trinity College Dublin Travel Insurance Programme

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Nov 20, 2013 (3 years and 11 months ago)

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Trinity College Dublin Travel Insurance Programme

Background

Trinity College Dublin organise a business travel Insurance Sch
eme with Royal and Sun
Alliance.

Policy No.:
PP92974932

Persons Insured


Any person

(excluding students other than

postgraduates
) over the age of 17 authorised
by the College to travel on
official
business of the College

(including incidental holiday
travel if in the same co
untry as business destination) e
xcluding persons on long term
secondment.

College business
travel must be approved by the Head of School or Head
of Administrative Area.


Maximum duration of any one trip

: 6 months


Journeys Covered


Any journey on official

business of the College with destinations outside the Republic of
Ireland and Northern I
reland and destinations within the Republic of Ireland and Northern
Ireland provided such journey requires one or more aircraft flights or obtaining overnight
accommodation away from normal place of residence.

Journeys to areas of unrest as
defined below
are not covered.

Areas of Unrest

No journey is covered to any area and specifically any country where the Department of
Foreign Affairs Travel Advice lists a security risk
greater than ‘Exercise Caution’.
Cover
can be sought
on an individual basis
but
cannot be guaranteed

to some Areas of Unrest.
A request for such cover must be accompanied by a
detailed risk assessment along with a
detailed itinerary
,

signed by the Head of School
or Head of Administrative Area
and the
individuals travelling
,

no less t
han
ten

days in advance

of proposed trip,

to the Director
of Buildings Office and the College Safety Officer. A letter from the Head of
School
/Administrative Area

setting out why this trip is essential to the business of the
College must accompany the abo
ve documentation.




Summary of Cover


Medical Expenses

EUR 5,000,000

Personal Baggage

EUR 3,850

Personal Liability

EUR 2,600,000

Cancellation /
Curtailment

(subject to policy conditions) EUR 6,350

Money

EUR 1,000

Hi
-
Jack/Kidnap

Up to a maximum of

EUR 40,000 (€400 limit per
day)

Max

claim from injury
relating to aircraft
regardless

of number of

persons involved is:

EUR 1,300,000
-

Multi engined aircraft





Deductible:


The first €100 of each claim


Cover Requirement

Cover is only operative provided the journey is authorised by your Head of
School or Head of
Administrative Area
and

a travel insurance form has been

completed and returned
to the
Director of Buildings Office, West Chapel
,
at least five days
prior to the
commencement of
the journey
.
This may be done on
-
line
below or a hard copy may be printed out and returned to
the Director of Buildings Office, West Chapel, College.


Claims


A claim under the policy should be notified immediately in writing to Patricia G
ray at
patricia.gray@tcd.ie

or to the Director of Buildings Office, West Chapel, College. In the
event of theft, the local police
must

be notified and a statement obtained from them that
the matter is noted and will be investigated.

Luggage loss, in the custody of an airline,
must be reported to the airline and a report obtained from them. All reports, medical
certificates, receipts an
d proof of travel must be retained to support any claim.

FirstAssist Worldwide Emergency Medical Assistance:

Tel:
+44 208 763 3315

Fax:
+44 208 763 3035

FirstAssist operates 24 hours a day 365 days year. As well as medical assistance the
FirstAssist Travellers Helpline will provide the following assistance:



Advice on replacement of lost or stolen tickets, passport or travel documents



Assistance in liaison with carrier on location of lost luggage items



Emergency message relay to family or b
usiness associate where normal channels
fail



Referral to Embassy or Consulate where legal consultation is needed



Multi lingual assistance co
-
ordinators speaking more than 15 languages



A network of doctors and nurses throughout the world

N.B. T
he services
of the FirstAssist Traveller Helpline are to provide advice and
assistance only


there is no insurance cover in connection with these services.


Travel Insurance Application Form

(Please use this form

only

if you cannot access the on
-
line travel insurance form

at the following address
:

http://www.tcd.ie/Buildings/insurance.php
. You must register your
password on the TCD Portal before you can access
on
-
line forms
http://isservices.tcd.ie/websystems/index.php
)


Trinity College Dublin Business Travel Insurance Scheme for persons (excluding students
other than Postgraduates) travelling on
official
College business. Please return
completed form to Ms. Patricia Gray, Administrative Officer,
Director of Buildings’

Office,
West Chapel, College.
If you are undertaking more than one journey each individual
journey must be submitted on a separat
e form
.


First Name



Surname



Staff Number



Postgraduate Student Number



School/Department



Has this trip been au
thorised by
your Head of School or Head of
Administrative Area
?




Yes



No

N
ame of Head of
School/Administrative Area









Age (Between 17 and 75 inclusive)










Yes



No (If “No” then the trip
must be declared in writing to
Patricia Gray a minimum of 10
days in advance)



Date of
Departure



Date of Return



Length of Trip (number of days out
of
the country)



Areas Visited


Please
n
ote:

No journey is
covered which
involves travel to
an Area of Unrest
as defined above.


Queries should be addressed to
patricia.gray@tcd.ie

or
michelle.hendrick@tcd.ie

or
by
telephone at extension 2262.


UK



Europe (excluding the UK)




Asia



Africa



Australasia



North America



South America

Have you checked the travel advice
on the Department of Foreign
Affairs website,
www.dfa.ie


to
ensure the security risk status is

not greater than ‘Exercise Caution’.
No journey with a status greater
than ‘Exercise Caution is covered’.



Yes



No