INTRODUCTION PACK FOR NEW MEMBERS OF STAFF

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Nov 20, 2013 (3 years and 7 months ago)

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Introduction Pack



Last Updated August 2013

UCL
DEPARTMENT OF PRIMARY CARE & POPULATION HEALTH





PRIMARY CARE

AND

POPULATION HEALTH



INTRODUCTION
PACK

FOR

NEW MEMBERS

OF STAFF





Royal Free Campus



Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

2

CONTENTS


WELCOME TO THE DEPARTMENT

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.....

3

Departmental Staff and Useful Contacts

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3

ADMINISTRATION AT A GLANCE

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4

RO
YAL FREE FACILITIES

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4

After Hours and Weekend Working

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....

4

Annual Leave Forms

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...........................

4

Bicycles

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5

Canteen

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5

Car Parking

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5

Catering

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5

Chapel

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5

Computers

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5

Data Protection

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...

5

Department/College Closures

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6

Development and Training

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6

Email

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6

Expense Claims

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..

6

Fax

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6

Firs
t Aid/Accident Reporting

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6

Harassment

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7

Health and Safety

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7

Id Cards

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7

Keys

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7

Medical Library
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7

Meeting Rooms

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...

7

Notice Boards

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8

Photo Boards

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8

Photocopiers

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8

Post

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9

Printing

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9

Recreation Centre

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9

Security

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9

Seminar Rooms

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9

Shops

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10

Sickness

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10

Smoking Policy

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.

10

Stationery

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10

Tea And Coffee
Supplies

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10

Telephone

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10

Water

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11

Working From Home

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11

Works

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11

Useful Webpages

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11

Department S
tructure

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12

Guidelines for E
-
mail Signatures

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13

UCL Royal Free Map

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16

PRIMARY CARE & POPULATION HEALTH STAFF INDUCTION PROGRAMME
(2013)

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17

Teaching induction

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20



Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

3

W
ELCOME TO THE DEPART
MENT


Welcome to
t
he Research Department of Primary Care and Population Health, which
is

part of the
Institute of Epidemiology & Health Care
. The
Institute

is part of the School of Life and Medical
Sciences and the Faculty of Population Health Sciences. The
Institute

is also made up from the
Research Department of Infection & Population Health, the
Department of Epidemiology and Public
Health, the Centre for
Health Informatics & Multi
-
pr
ofessional Education (CHIME), Department of
Applied Health Research (DAHR), MRC CTU and MRC
-
LHA
.
The
Institute

is one of the largest of its
kind in Europe and
is
led by Professor
Andrew Steptoe
.


This pack is designed to encour
age new members of staff to ‘feel at home’ right from the start

and

contains useful information rela
ting to the Royal Free Hospital.


D
EPARTMENTAL
S
TAFF AND
U
SEFUL
C
ONTACTS


Head of
Institute
:

Professor
Andrew Steptoe



a.steptoe@ucl.ac.uk


Head of Primary Care & Population Health:
Professor
Irwin Nazareth



i.nazareth@ucl.ac.uk


PA: Ms Hannah Fenton



h.fenton@ucl.ac.uk


Institutional
Finance Lead

and Primary Care
Manager
:

Mrs Marcella MacCann




m.maccann@ucl.ac.uk


PA: Mrs Corinne Ward



c.ward@ucl.ac.uk



Institutional
Human Resources
Lead
: Ms Terri Charrier



t.charrier@ucl.ac.uk


Institute
Manager and Research
Lead
: Mr Richard Marsh



r.marsh@ucl.ac.uk



IT
Support
:

Mr Richard Murkett



r.murkett@ucl.ac.uk


Marcella
MacCann
is responsible for the day to day r
unning of the department and is also responsible
for personnel issues and financial queries. Please make an appointment for an induction inte
rview
with Marcella
.


You should have received a form from the finance department requesting your bank details. If not,
one is available
online at
http://www.ucl.ac.uk/hr/docs/bank_details.php
.


Any enquiries regarding salaries should be addressed initially to Marcella.




Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

4

ADMINISTRATION AT A
GLANCE




Annual Leave

approval

-

Line Manager/Marcella MacCann



Annual Leave recording

-

Corinne Ward



Audio visual equipment

-

Richard Murkett



Catering
sundries


i.e.

coffee, tea, paper cups

& plates

-

Tim Curry



Computer consumables

-

Workgroup administrators
/ Tim Curry



Computer ordering

-

Richard Murkett
/ Tim Curry



Computer problems

-

Richard Murkett



First Aid

-

Kate Wa
ters



Health and Safety

-

Marcella M
acCann




Keys cabinet

-

Corinne Ward
/ Tim Curry



Monitoring sick leave

-

Corinne Ward



Notice boards

-

Workgroup administrators
/ Tim Curry



Ordering stationery

-

Tim Curry
/workgroup administrators



Personnel matters and enquiries

-

Marcella MacCann



Photo board

-

Tim Curry



Photocopiers maintenance and stocks

-

Tim Curry



Post

-

UCL mail service



Research enquiries

-

Hannah Fenton



Room bookings

(Primary Care)

-

Tim Curry



Security

-

Marcella MacCann



Seminar catering

-

Tim Curry



Telephone queries

-

Tim Curry



Water
cooler

-

Tim Curry



Works (maintenance)

-

Reported via
http://freenet.medsch.ucl.ac.uk/




(A
-
Z, Estates Directorate)
/ Tim Curry



ROYAL FREE FACILITIE
S


A
FTER
H
OURS AND
W
EEKEND
W
ORKING

Out
-
of
-
hours is defin
ed as working after 6pm and at weekends. Security MUST be informed that you
are
present on entering the building AND informed when you are leaving. You are advised not to work
totally alone, as the building is not patrolled by security at all times.


Access

Please make your
self aware of the door code

for the

fire exit on
L
3 floor so that you
can
actually gain access to the department,

and ensure you bring

your
entry
card
.


Removal of Equipment

If you have been authorised to remove equipment from the
Department (whether for use or at
another site of work) you must obtain a written letter of authorisation from Marcella.


Useful telephone numbers

Security Managers Bleep: 1
274


Security Office

ext:

3
3335

Security Bleep: 1110

or 1100

Security Eme
r
gency

ext
: 6666


A
NNUAL
L
EAVE
F
ORMS

Holiday forms are available
on the department’s intranet
. All holiday should be agreed with your
Line
Manager

an
d the form should be signed by
and given to
Corinne Ward
.

Members of staff whose religious beliefs require them to be absent on particular days of the year
outside the normal statutory holidays must take such days either as unpaid leave, as part of their


Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

5

annual entitlement or make the time up by agreement with th
e Head of Department. See
www.ucl.ac.uk/hr/docs/leave_domest_personal_reasons.php



B
ICYCLES

A lockable bicycle storage area is now in place under the ramp in front of the ambul
ance entrance to
the accident and emergency department.
U
sers will require a key card to gain entry to the area. Cards
are available to staff from the human resources office on the lower ground floor on payment of a £10
refundable deposit. There are no
facilities to store bikes within the department.


C
ANTEE
N

The hospital canteen is situated on the lower ground floor. Please ensure you wear your ID badge as
any purchase without the badges will be charged at a higher price.


C
AR
P
ARKING

There are li
mited

parking permits available

from
Dee Davis

on extension 3
5858. Costs vary but are
usually £
80

per month

for cars and £10 for motorcycles
.

Full details can be found on
http://freenet.medsch.ucl.ac.uk/

under
A
-
Z,
car
parking.


C
ATERING

Catering is available from
OCS who will deliver both hot and cold food as well as hot and cold drinks.
Catering order forms and hospitality brochures are

available here:
http://freenet.medsch.ucl.ac.uk/freenetcms/?&s=20&p=826&m=1035

Giacobazzi’s will also provide sandwiches on an invoice basis
, email
giacobazzis@btconnect.com


C
HAPEL

There is a
chaplaincy centre, with
a
chapel
, Muslim prayer room and Jewish Shabbat room
situated
on the lower ground floor.


C
OMPUTERS

All
members of staff
will be allocated a
networked computer. Any computer problems
,

please contact
Richard Murkett, our IT technician, on ext
.

3
8399, or the AISC helpdesk on ext. 34230

or you could
follow the below instructions:



When reporting IT requests or incidents, please email them to:


PCPH staff email
pcph
-
itsupport@ucl.ac.uk


Or login to the Service Desk portal (with your UCL username and password) at:


https://otrs.slms.ucl.ac.uk/otrs/customer.pl

and select “New Request” and in the “To” field select
pcph
-
itsupport@ucl.ac.uk


This will register your request in the Service Desk system, generate a ticket and email it to you.


From here your request will

be allocated to an engineer to be resolved/completed.


Alternatively you can phone the Helpdesk:


Telephone: 020 7794 0500


D
ATA
P
ROTECTION

University College London is required by law to comply with the Data Protection Act, 1998. It is the
commitment of the College to ensure that every current employee and registered student complies
with this Act to ensure the confidentiality of any personal

data held by the College, in whatever
medium. This Act came into force on 1 March 2000.




Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

6

UCL's Data Protection Policy can be viewed here:

http://www.ucl.ac.uk/library/records
-
office/



Marcella MacCann

is the departmental data protection officer.


D
EPARTMENT
/C
OLLEGE
C
LOSURES

The College closes on bank holidays, for one week at Easter, and for up to 10 days at Christmas.
This

DO
ES

NOT affect your annual leave entitlement


they are in add
ition. This
year’s

closure dates can
be viewed here:
http://www.ucl.ac.uk/staff/term
-
dates/


D
EVELOPMENT A
ND
T
RAINING

All staff will be appraised bi
-
annually. The UCL staff review and development polic
y can be obtained
from the HR website:
http://www.ucl.ac.uk/hr/docs/staff_review_development.php


UCL offers an extensive list of courses to all UCL staff (most are free but some att
ract a small
charge). A full list of what is available can be obtained from the
OSD

and the
IT training

web pages.

All
staff must attend 3 courses per year.


Failure to attend will result in a fine of £50 which will be charged to your work group.


E
MAIL

See Richard Murkett our IT technician.


Please read the Departmental Guidance Notes for good email practice.

(attached)


E
XPENSE
C
LAIMS


All t
ravel, subsistence and other personal expense claim
s are processed using UCL’s online financial
system.
All claims for reimbursement of expenses incurred by an individual in the course of College
related business must be supported by o
fficial receipts, (UCL will not accept photocopies), or some
other valid form of supporting documentation, providing details of the purpose of the expenditure, duly
signed by an Authorised Signatory.

Training on the system can be provided on request.



Personal expense claims must be presented for reimbursement within
three

months of the
expenditure being incurred. Full details of UCL financial regulations can be found at:
http://www.ucl
.ac.uk/finance/expensespol/index.html


Please note that claims can take up to three weeks to be processed


F
AX

The fax machine
for
Primary Care & Population Health

is situated in
the open plan area, outside room
43
A
.

The
number for this machine
is
020 7472

6871
.


F
IRST
A
ID
/A
CCIDENT
R
EPORTING

Kate Wa
ters

is the appointed First Aider
for
Primary Care & Population Health
.

There is a first aid kit
in
the photocopying room

and also in the open plan area.


If a requirement of the post, all new staff should
register with the Occupational Health Centre
(
http://www.ucl.ac.uk/hr/occ_health/
) upon starting work. Only advice regarding injuries is now
provided by the Occupational Health Centre, 4
th

floor of the Health Centre, 3, Gower Place (32802 or
37747). No treatment, however minor can be given. Treatment for injuries should be either from the
Departmental first aider or the NHS Health Centre, Grafton Way (Bloomsbury campus), the Casualty
Depart
ment (Royal Free campus). For other injuries go to your local Casualty Department.


The Occupational Health Centre provides a service for work related health screening and
vaccinations such as allergy testing, Hepatitis B, flu vaccinations. Hours are from
Monday to Friday
09:30am


5:30pm. Information on managing stress is also available from the Occupational Health
Centre:
http://www.ucl.ac.uk/hr/docs/stress.php
.




Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

7

Information on disability in employme
nt is also available:
http://www.ucl.ac.uk/hr/equalities/disability/disability_guidance_for_managers.pdf
.


All accidents, however minor, and including those
that do not lead to injury, should be reported to the
DSO for the appropriate campus and an accident form filled in. This can be obtained and filled in from
the website:
ht
tp://www.ucl.ac.uk/estates/safetynet/guidance/accidents/index.htm

A copy should also be passed to the DSO.



H
ARASSMENT

Members of staff wishing to seek advice or discuss concerns about harassment may approach
Marcella MacCann. Full details of the UCL Ha
ra
ssment policy can be found at

http://www.ucl.ac.uk/hr/docs/harassment_bullying.php


H
EALTH A
ND
S
AFETY

Marcella MacCann is the Health and Safety representative

for
Primary Care &
Population Health
. She
attends three meetings a year and reports any breach of regulations to the Head of the Department.
Marcella is also

the representative for
Infection & Population Health

although a deputy is still to be
confirmed
.



All fire doors
are
to be kept shut. In the case of continual ringing of the fire bell the health and safety
representative goes to the alarm board and assesses the need to evacuate the building.
Fire exits are
clearly sign posted in both departments and will be pointed o
ut upon induction.
Should you need to
evacuate
,

our assembly point is on the patio outside the staff canteen
.



An intermittent ringing fire bell alerts you to a problem in your neighbouring zone


it does not require
evacuation of your zone.


Please ensure that you read the
Departmental
Safety
Policy
attached at appendix 1
at the back of this
pack carefully

and arrange to meet Marcella for fire training
.


I
D
C
ARDS

All staff must carry an ID card. ID cards are
only available from UCL

Security Systems
.

http://www.ucl.ac.uk/efd/security/systems/identity
-
cards/




K
EYS

Tim

will issue you with a key to your office

in
Primary Care & Population Health
.
Spare keys for all
offices are kept in the key cabinet situated in
the photocopying room

57
.



M
EDICAL
L
IBRARY

The library is situated on the ground floor.

Information regarding the library can be found here
http://www.ucl.ac.uk/library/rfhlib.shtml
. If an item is unavailable in the Royal Free library, they can
usually obtain the item on loan from another library at a cost of

£3.


M
EETING
R
OOMS

The Department
of
Primary Care & Population Health

has
one

meeting room situated adjacent to
room 30
.

The room can be booked
via
Hannah Fenton

in
room

3
1
, ext
37554
,

and will
accommodate
8
-
10 people
.

The Department of
Infection & Population Health

on
the
1
st

Floor

has one meeting room
which will accommodate
8
-
10 people
.


Any

queries regarding this room should be addressed to
Pat

Withington

on ext.
33954

or Cherry Heaven on ext
.

38824.


Overhead projectors for other rooms are available from cupboards in the seminar rooms.




Under no circumstances should the equipment be removed from the department at anytime.



All equipment
must

be returned after use.




Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

8

The Department of Primary care and Population Health has two

seminar rooms
and
are available
through a booking system
using
Outlook Calendars
. Please make certain that all room booking

requests are sent to Tim Curry and include details of the meeting organiser, title of the meeting and
date and times and whether you require a telephone. Please also include delivery times of any

catering you may have ordered.

The person booking the room is responsible for tidying the
room after the meeting
. A weekly timetable of events is placed on a board outside each room.



If you wish to book a room within the UCL main campus please visit
the website below:

https://cmis.adcom.ucl.ac.uk:4443/roomBookings/roomBookingsHomePage.html?invoker=EFD



If you wish to book a room within the RF campus p
lease visit the website below:

http://freenet.medsch.ucl.ac.uk/roombooking.htm


and follow the instruction outlined.



N
OTICE
B
OARDS


General Department Notice Board

This is located outside the kitchen area.


Research, Funding and Grant Department Notice
Board

This is located to the right next to the photo board by
the kitchen
.

It includes Grants from the MRC,
University of London, The Wellcome Trust etc.


Non
-
Academic Training Notice Boards

These are located either side of the
telephone at the entrance to the Primary Care

Department
.



Academic Training Notice Board

This is located between the Non
-
Academic Training Boards. It includes various conferences
around the world and in the UK applicable to this department.



Primar
y Care
Departmental Photo Board

Located opposite the kitchen.


P
HOTO
B
OARDS

The photo boards are located on the walls opposite the kitchen. Upon commencement with the
department

you will be allocated a space on the photo board for a photograph together
with your job
title.



Sessions are arranged within the department for photographs to be taken.


P
HOTOCOPIERS

There are at present two photocopiers within the department

of
Primary Care & Population Health
,
both are situated in the photocopier room 57.


The
Canon

machine will correlate back to back, increase and reduce copy size. It requires toner and
staples
.
Supplies of at least three toners are

maintained on site.




All breakdowns should be reported to
Tim Curry.




Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

9

P
OST



The post is collected each morning and lunchtime from the Post Room, which is at the right
-
hand
end of the Medical School Reception Desk.




Mail is distributed to the pigeonholes in
the photocopying room

57
. These are arranged
alphabetically.




Post in the

out
-
going mail baskets is taken down to the Post Room at lunchtime and at 5pm. After
5pm post can be put through the letterbox in the post room on the ground floor. (When the lift is
out of order these times can be changed to fit around lunch breaks etc.)




Should you have a very large mailings please make arrangements to have this taken to the Post
Room. Please plan for these mailing well in advance and inform the post room personnel of
increased volumes.




Personal mail should be taken down yourself.
There

is a post box on the ground floor next to the
pharmacy.



Personal packages cannot be sent via the UCL system.


P
RINTING

Slides and Illustrations

can be obtained through
Medical
Illustrations
,

based on the 1st Floor (ext
33600), or through
SLS Print (Tel: 0208 983 3894)


Please note that an
electronic
inter
-
departmental transfer form (IDT) is required for all types of
printing/slides


R
ECREATION
C
ENTRE

As a member of the Royal
Free Hospital School of Medicine staff you can join the recreation centre at
a cost of £
42
.00
per year, payable by cash, cheque or a monthly deduction from your salary.

This
entitles you to discounted use of the pool and various exercise classes. Full details are available from
the Re
creation Club reception on ext.
34077.


S
ECURITY

As an employee in
Primary Care & Population Health
,

y
ou will be issued with

a security pass for
access to the main doors. Please let
Marcella

know if this is lost or misplaced. Please return your
pass to
Marcella

when you leave the department permanently.


Please take extra care with your personal belongings. There is an increase

in thefts in the hospital.
Lock your
drawers

and
/or

your room at night. The security department can be reached on ext. 33335
or in an emergency dial ext. 36666.



You are personally responsible for ensuring your own office is secured when you leave the b
uilding.



Close and lock all windows



Switch off lights in your office and in the corridors if you are the last to leave



Lock office door


S
EMINAR
R
OOMS

Both seminar rooms are available through a booking system
using Outlook Calendars
. Please make
certain
that all room booking

requests are sent to
Tim Curry

and include details of the meeting
organiser, title of the meeting and date and times

and whether you require a telephone
. Please also
include delivery times of any catering you may have ordered.

The
person booking the room is
responsible for tidying the room after the meeting
. A weekly timetable of events is placed on a
board outside each room.



Each seminar room contains:



1 television with
computer base (including DVD player)



1 video
and OHP (unco
nnected)




Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

10


In the cupboard:



Laptop and projector



1 slide projector



1 video camera and stand



Projection screen


S
HOPS

The Royal Free has a branch of WHSmith on the ground floor

as well as a Lloyds pharmacy
. There
are also branches of Costa Coffee on the ground floor and lower ground floor and outside the main
hospital entrance. There is a
Lloyds

cash machine on the ground floor next to the pharmacy.

Marks & Spencer food store is based on Pond Street.


S
ICKNESS

Ring your line manager
within 30 minutes of your expected start time

on the first day of your illness. If
they are unavailable please contact Marcella. You should telephone in each day that you are sick
unless otherwise agreed. On your return ple
ase complete a Sick Absence
Record Form,

regardless of
lengt
h and whether certified or not, and give it to Corinne Ward
.


S
MOKING
P
OLICY

The Royal Free NHS Trust operates a smoke
-
free policy both within the building and the hospital
grounds
.


S
TATIONERY

The
admin team

or workgroup administrators are

responsible for ordering all stationery

for Primary
Care & Population Health
.
General s
upplies are kept in the cupboard
outside the front of the
department
.




Pleas
e plan well in advance for

mail outs.

Large su
pplies are not stocked, t
hey need to be
ordered separately.



When requesting stationery please clarify whether it will be for general departmental use or
specifically for your project.
Please provide the relevant account code where necessary.



Please log
your stationery use so that supplies can be replenished as required.



If you use the last item please let Tim know.


T
EA
A
ND
C
OFFEE
S
UPPLIES


The department
s

provide tea, coffee and
long life
milk free to all members of staff. Supplies are
maintained in the

kitchen. You are responsible for washing your own and visitors (where applicable)
mugs. We also have a microwave
. Toasters are not permitted.
Please keep the kitchen area clean
and tidy. If you have food in the fridge, remember use by dates and respect ot
her peoples’
property.


T
ELEPHONE

Staff contact details are available either on the department’s webpages the main UCL online
directory. H
ospital telephone lists are available from the web at
http://freenet.medsch.ucl.ac.uk/phonebooknds/phonebook.aspx

and from the Switchboard Room.
This is situated on the ground floor by the Rowland Hill Street entrance next to the Post r
oom. To get
an outside line, dial 9. All telephone calls are logged and Marcella receives print outs of their use.


If you wish to make personal calls this has to be done on your mobile
, away from your working area
so as not to disturb those around you,

or

the pay phones in the hospital (remember payphones within
the hospital are very expensive to use).
All personal phone calls should be made or taken during your
breaks or lunch hour unless the calls are urgent.
Using departmental phones for personal calls
is now
a disciplinary matter and is look
ed upon seriously by the Trust and they will expect payment for any
calls.





Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

11



For the
operator


Dial 0



To report an extension out of order dial 33131



Instructions to Bleep



Obtain bleep number from internal phone book or switchboard operator



Lift handset and listen for the normal dialling tone



Dial 71



Dial bleep number required, followed by the telephone extension you want the bleep holder to
ring



Listen for interrupted t
one. This indicates acceptance of the call. Replace the handset
immediately. The bleep holder will receive a call and will telephone you.


W
ATER

The department provide
s

a water cooler in the
kitchen.



W
ORKING
F
ROM
H
OME

The
Faculty

and Institutes therein, uphold the Institutional work
-
life

balance policy
(
http://www.ucl.ac.uk/hr/docs/work_life_balance.php
) and

maintains a watching eye on working
practice policy in
the light of

technological changes. The need for direct personal contact and

collaborative group interaction with respect to support functions, however,

determine the current
policy, that working from home will only be occasional

and agreed on the basis of

exceptional
circumstances, not part of a normal

working pattern.


W
ORKS

Any faults in the department should be reported
to
Tim Curry

in the first instance.


U
SEFUL
W
EBPAGES


Department

of Primary Care & Population Health
Homepage

http://www.ucl.ac.uk/pcph



Department of Primary Care & Population Health Intranet

http://www.ucl.ac.uk/pcph/staff
-
intranet



Human Resources


UCL

http://www.ucl.ac.uk/hr/




Royal Free intranet

http://freenet.medsch.ucl.ac.uk/index.asp













Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

12

Department

Structure



FACULTY

OF

POPULATION

HEALTH

SCIENCES

http://www.ucl.ac.uk/populationhealth
‐sciences


Institute

of

Epidemiology

&

Health

Care

http://www.ucl.ac.uk/iehc




Department

of

Primary Care & Population Health

http://www.ucl.ac.uk/pcph




















British Regional
Heart

Study

Centre for
Aging
Population

E
-
Health


Education



PRIMENT/

RDS


Methodology


THIN

Central
Administration




Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

13

G
UIDELINES FOR
E
-
MAIL
S
IGNATURES

Department of Primary Care and Population Health

Guidelines for work related e
-
mail signatures


Most of our work correspondence is by e
-
mail rather than by letter headed paper, fax or
possibly even telephone.


An E
-
mail signature is a valuable and often forgotten communication tool.


Most e
-
mail packages have the facility to automatically record
one or several electronic
signatures.


Example:

Mrs Marcella MacCann

UCL Department of Primary Care and Population Health,

Institute of Epidemiology & Health Care

Visiting address: Royal Free Campus Rowland Hill Street, London NW3 2PF

Postal address: UCL
, Royal Free Campus, Rowland Hill Street, London NW3 2PF

T: +44 (0)
20 7830 2340

F: +44 (0
)20 7472 6871
W:
www.ucl
.ac.uk/pcph


1.

Use your
full name

and title e.g.
Mrs Marcella MacCann
. If you publish, use the name that
you
would as the author of a publication. Keep this consistent even if individual journals
may amend it to adhere to their own specific style.


2.

If you wish also to use only a first name or nickname, put this at the end of your message
before the formal signatu
re. It is recommended that you don’t omit the formal signature on a
work related e
-
mail.


3.

Should you use ‘Institute of Epidemiology & Health Care’ or your ‘Department of
Primary
Care

and P
opulation

Health’ or the name of your research group in your address, Signage
around UCL does not use ‘Institute of Epidemiology & Health care’ or details of individual
research groups. If a visitor was to ask for
Mrs Marcella MacCann
, Institute of Epidemiology
& H
ealth Care reception staff on campus may have difficulty giving directions. Give your
department but only use other group names if you consider it essential.



4.

Telephone numbers.

If you have an assistant you may wish to use the assistant’s
telephone number
. Otherwise use the divert or answer phone facilities on the phone if you
don’t want to take calls.



5.

Fax numbers
. Some countries and some business transactions still use fax as an essential
means of communication. The main fax number for the Department of

Primary Care

and
P
opulation

Health is shown above.





Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

14

6.

Web Addresses:

Always take the reader to the most appropriate web site or web page. Use
the web address most appropriate to your work e.g. W;
www.ucl.ac.uk/pcph

or
www.ucl.ac.uk/epidemiology
.



7.

E
-
mail signatures are a great way of keeping a relevant audience informed about
forthcoming event, publication or new course. Its use is not too intrusive and it’s free!



8.

We use Outlook e
-
mail system. Go to
http://outlook.com/live.ucl.ac.uk

and log on with your
ID and your UCL password. Your Live ID is your UCL user ID followed by @live.ucl.ac.uk
e.g. if your UCL user ID wer
e rmjdabc, your Live ID would be
rmjdabc@live.ucl.ac.uk
.




































Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

15




Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

16




UCL

R
OYAL
F
REE
M
AP





Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

17

PRIMARY

CARE

&

POPULATION

HEALTH

STAFF

INDUCTION

PROGRAMME

(2013)




Name of new staff
member: Start Date:




Name of Supervisor: HoD Meeting:



A)

First Day: Induction meeting with
Mrs Marcella MacCann

covering:



1)

Department Structure, Committees & Seminars


a)

Departmental Website:
http://www.ucl.ac.uk/pcph/

b)

Seminars:
http://www.ucl.ac.uk/pcph/seminar
-
event
s

c)

Staff Directory


2)

Pers
onnel Issues


a)

Contract of employment

b)

Job Description

c)

MyView:
http://www.ucl.ac.uk/hr/myview_secure_live/myview_log_in.php

d)

Sickness Reporting

e)

Diversity Train
ing:
http://ucl.marshallacmtraining.co.uk

f)

Provost Welcome:
http://www.ucl.ac.uk/hr/osd/timetable/programme/sdpw/index.php

g)

Staff Term Dates:
http://www.ucl.ac.uk/staff/term
-
dates/

h)

Photographs

i)

University and College Union:
http://www.ucu.org.uk/join


3)

Buildings/Security


a)

Keys and
ID Card

b)

Building Opening Times and Weekend Access

c)

Personal Security

d)

Door Entry Code

e)

Maintenance Requests (report to your Group Administrator)


4)

Health and Safety


a)

Health & Safety Policy

b)

Departmental Safety Staff

c)

Mandatory UCL Safety Induction:
http://www.ucl.ac.uk/estates/safetynet/training/induction.pdf

d)

Local Safety Induction and Fire Training


[return to Tim Curry]


5)

Information Technology


a)

Computer Regulations:
http://www.ucl.ac.uk/cert/swg/public/regulations_ISC_20809.html

b)

Workstation Assessment


[return to Marcella Maccann & Tim Curry]

c)

E
-
mail Signatures

d)

Reporting an IT Issue:



Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

18



6)

Mobile and Desk
Phone Usage


a)

Mobile phone policy:
http://www.ucl.ac.uk/hr/docs/mobile_phones.php

b)

Desk Phone Usage



7)

Career Development / Training



a)

Organisational Staff Development:
http://www.ucl.ac.uk/hr/osd/

b)

Information Systems Division:
http://www.ucl.ac.uk/isd

c)

Teaching Opportunities


[return to Joe Rosental & Marcella Maccann]

d)

UCL Centre for the Advancement of Learni
ng and Teaching (CALT):
www.ucl.ac.uk/calt/



8)

Other Useful Information


a)

IRIS: Research Publication Service:
http://www.ucl.ac.uk/iris
-
project/

b)

UCL Experts online (searchable database of UCL staff and their expertise:
https://www.ucl.ac.uk/experts/
)

c)

Local Facilities and Map

d)

Staff Benefits:
http://www.ucl.ac.uk/hr/benefits/employee_benefits.php

e)

Virtual College Tour:
http://www.ucl.ac.uk/prosp
-
students/access/virtual
-
tour/

f)

Green UCL website:
http://www.ucl.ac.uk/greenucl

g)

Research Ethics at UCL



B)

Meeting with Group Lead covering:


1)

Job description and expectations

2)

Identifying any training needs

3)

Probationary period

4)

Staff Review Scheme

5)

Local facilities



C)

On completion of full induction, please sign, take a copy and return this form to Tim Curry
.








Signature:


Date:








Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

19





















































Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

20

T
EACHING INDUCTION

TEACHING INDUCTION FOR NEW ACADEMIC STAFF

All new members of staff who have an appropriate academic background are expected to discuss
their potential teaching contribution with their supervisor within their first week in post.

New members of staff should be provided during the course of their in
duction with:



A summary of departmental teaching;



A summary of administrative/facilitating roles within the department;



A copy of the UCL research or academic staff promotions procedures;



Details of the Certificate in Learning and Teaching in Higher Educat
ion (details currently to
be found at
http://www.ucl.ac.uk/calt/certs/clthe.html
).



Details of alternative teaching support courses
(
http://www.ucl.ac.uk/hr/sdtu/programme/teaching.php
).


Staff whose main role relates to education should receive clear guidance from supervisors as to
their teaching responsibilities. Subje
ct to the regulations of the funding bodies appropriately
qualified members of research staff are expected to contribute to teaching and/or other
departmental activities. At the present time this is estimated to amount to a maximum of thirty
contact teachi
ng hours per annum. This clause is written in to the contracts of all academic and
research staff joining the department.

All new members of academic staff should complete the attached form providing details of
teaching experience and interests.

Within t
heir first month of appointment they should contact the Chair of the Departmental Teaching
Committee (Dr Joe Rosenthal) in order to discuss teaching opportunities further and facilitate contact
with appropriate undergraduate or postgraduate course leads wi
thin the Department, Institute or
Faculty.

This meeting will provide an opportunity to discuss academic knowledge and expertise that might
contribute to the department’s teaching responsibilities including:



Level of teaching experience;



Level of training a
lready received; and



Level of interest in teaching as a method of furthering their career


Also to outline:



All areas of the Department’s Teaching



The types of teaching involved (groups, lectures etc);



The courses that are available to provide training;
and



Support mechanisms employed by the Department







Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

21


TEACHING QUESTIONNAIRE FOR NEW ACADEMIC STAFF



Name of Staff Member:





Email address:





Post title:





Duration of appointment:





Full or part time academic
appointment

(please quantify):





Past Teaching Experience (subject,
level [UG/PG], type of teaching
[small group, lecture, individual
supervision)





















Existing Teaching Skills: courses
attended




























Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

22

Areas of teaching interest (please tick one or

more)

Clinical Teaching in General Practice




If yes please indicate areas of interest:

Core General Practice




General Medicine




Elderly Medicine




Women’s Health




Child Health





Mental Health





Dermatology





Other (please specify)




………………………………………………………………………………
………………………………………………………………………………



Seminar teaching on
:


Primary care topics





Epidemiology






Public Health






Medical Sociology





Health Psychology





Research Methods





Critical Appraisal





Biostatistics






Ethics and Law






Medical Humanities





Medical Anthropology





Health Economics





Heath Promotion





Global Health






Chronic Disease





Occupational Medicine





Communication Skills






Individual research supervision

BSc







MSc







MD
/PhD







Student support and mentoring








Department of Primary Care and Population Health




Introduction Pack


Last Updated August 2013

23

Do you have any training needs in relation to teaching?


Any other comments:


Signed: …………………………………

Date………………………………………