Board Brief 2012-35

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Nov 18, 2013 (3 years and 8 months ago)

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Board Brief 2012
-
35

March 24, 2012


Previous survey conducted 7 years ago


PY 2011
-
2012 assessment requested by President


Conduct a complete review of the committee
structure to determine what committees are
needed to support the Association


Board Brief 2012


20 presented at November
meeting with discussion

`
Areas of concern from November meeting
addressed and presented as Board Brief 2012
-
35

`
Coordinated with current committee chairs


2


Board Committees


Executive

?C
Finance and Budget

?C
Strategic Planning


Standing Committees


Governance

?C
Audit

?C
Asset Management

?C
Nominations and Elections


Awards & Honors


Professional Standards & Ethics

?C
Executive Director Assessment

?C
Professionalism Advocacy

?C
CMLDP

?C
University Outreach and
Relations

?C
Chapter Development



3


Clarification of Committee classification
-

Oversight v. Standing


All committees classified as Board committees


CMLDP conversion to Working Group


Retain as Board


Reassess to remain as Board Committee at end of
PY12
-
13


Incorporation of responsibilities of dissolved
committees into existing Board committees



4


Establish a committee on Professionalism
Committee with the dissolution of
Professionalism Advocacy Committee


Retain Professional Standards and Ethics with
updates

5


Executive (includes
Executive Director
Assessment)


Finance and Budget
(includes Asset
Management)

¾
Strategic Planning

¾
Audit


Governance



Nominations and
Elections


Professional
Standards & Ethics


CMLDP Oversight


University Outreach
and Relations

¾
Chapter Develop
ment



6


President appoints Committee chairpersons


President provides the Committee
chairpersons a list of priorities for the
program year, no later than the first board
meeting of the program year

`
Chairperson submits a Committee Plan to the
President within 30 days of the first board
meeting of the program year

`
Chairperson provides Board Brief no later
than 10 days prior to Board meeting

7


Committee accomplished purpose


Reassessed Committee structure

?C
Updated to reflect duties performed by the
committee vs. staff (current practices)


Eliminated committees, where appropriate


Identified 3 committees for reassessment during PY
2012
-
2013


CMLDP Oversight


University Outreach and Relations


Chapter Development


The
Committee

Plans are critical to ensure that
committees are accomplishing priorities for the
Association



8


“Be it resolved, that the following Board Committees are in place execute the responsibilities of the
Board Directors of the National Contract Management Association: Executive Committee, Finance and
Budget, Strategic Planning, Professional Standards & Ethics, Audit, Governance, Nominations and
Elections, University Outreach and Development, CMLDP Oversight and Chapter Development; and that
the Awards & Honor, Asset Management, Executive Director Assessment, and Professionalism
Advocacy Committees are dissolved. The revised policies listed are approved as presented

`


`
Policy 2
-
1, Board of Directors (March 2012)

`
Policy 2
-
2, President (March 2012)

`
Policy 2
-
3, President Elect (March 2012)

`
Policy 2
-
4, Past President (March 2012)

`
Policy 2
-
5, Secretary (March 2012)

`
Policy 2
-
6, Treasurer (March 2012)

`
Policy 2
-
7, General Counsel (March 2012)

`
Policy 2
-
8, Executive Director (March 2012)


Policy 3
-
1, Executive Committee (March 2012)


Policy 3
-
2, Governance Committee (March 2012)

`
Policy 3
-
3, Finance and Budget Committee (March 2012)

`
Policy 3
-
4, Audit Committee (March 2012)

`
Policy 3
-
5, Reserved


9


Policy 3
-
7, Nominations and Elections (March 2012)

`
Policy 3
-
8, Reserved

`
Policy 3
-
9, Professional Standards and Ethics Committee (March 2012)

`
Policy 3
-
10, Reserved

`
Policy 3
-
11, Reserved

`
Policy 3
-
12, Contract Management Leadership Development Program Oversight Committee (March
2012)

`
Policy 3
-
13, University Outreach and Relations Committee (March 2012)

`
Policy 3
-
14, Chapter Development Committee (March 2012)

`
Policy 3
-
15, Strategic Planning Committee (March 2012)

`
Policy 5
-
1, Association Policy Formulation and Implementation (March 2012)

`
Policy 5
-
2, Financial Management Policies (March 2012)

`
Policy 5
-
4, Certification Policies (March 2012)

`
Policy 5
-
5, Education Policies (March 2012)

`
Policy 5
-
7, Chapter Policies (March 2012)

`
Policy 5
-
10, Committees Policy (March 2012)

`
Policy 5
-
13, Strategic Management Policy (March 2012)”







Note: this resolution requires a majority vote to pass.

`




10

Association Policy #

Name

Summary of Changes

2
-
1

Board of Directors

Minor administrative changes

2
-
2

President

Added additional language to duties and
responsibilities that emphasize the
responsibility to ensure efficient and effective
operating policies and policys are in place.
Minor administrative changes.

2
-
3

President Elect

Minor administrative changes. Removed
requirement to chair Strategic Planning
committee.

2
-
4

Past President

Minor administrative changes, Add detail
related to the timing of the National elections
since that information was already contained
in NCMA Policy 5
-
12

2
-
5

Secretary

Minor administrative changes. Include the
requirement for the Secretary to support the
Governance Committee in the review of
bylaws.

2
-
6

Treasurer

Minor administrative changes

11

Association Policy #

Name

Summary of Changes

2
-
8

Executive Director

Minor administrative changes. Updated to
emphasize the need to ensure effective
operating policies and procedures are
implemented and maintained for the
effective management of all association
assets and resources, inclusive but not limited
to, employee use of NCMA funds relative to
business travel and entertainment.

3
-
1

Executive Committee

Incorporates the requirement of the
Executive Director Assessment Committee

3
-
2

Governance Committee

Minor administrative changes. Updated to
remove the requirement for the committee
to provide training to board members. This
training is provided by staff.

3
-
3

Finance and Budget Committee

Incorporates the requirements of the Asset
Management Committee

12

Association Policy #

Name

Summary of Changes

3
-
4

Audit Committee

Incorporated requirements for the
committee to review the expenditures (credit
card and reimbursement of expenses) of the
Executive Director on a quarterly basis and
review the operating policies and procedures
and procedures established by Executive
Director in accordance with NCMA 2
-
8 every
two years. Clarifies that the committee
approves the independent auditor and the
Executive Director executes the agreement.

3
-
5

Asset Management Committee

Policy is cancelled. The policy requirements
are incorporated into Association Policy 3
-
3,
Finance and Budget Committee.

3
-
7

Nominations and Elections Committee

The change is to the committee type from
Standing to Board Committee. No changes to
the content. The major change resulting
from the November Ad Hoc Committee
briefing does not require a change to policy.
It requires a change in application.

3
-
8

Awards and Honors Committee

Policy is Cancelled. The committee becomes
a working group.

3
-
9

Professional Standards and Ethics Committee

Reconciled t to focus on advancing the
professionalism of the workforce, standards,
ethics, and leadership development.

13

Association Policy #

Name

Summary of Changes

3
-
10

Executive Director Assessment Committee

Policy is cancelled. The policy requirements
are incorporated into Association Policy 3
-
1,
Executive Committee.

3
-
11

Professionalism Advocacy Committee

Policy is cancelled.

3
-
12

Contract Management Leadership
Development Program Oversight Committee

Removed the requirement to review mentor
applications and remove the detailed
schedule requirements from policy.

3
-
13

University Outreach and Relations Committee

The policy was updated to reflect how the
committee works with NCMA staff to affect
the responsibilities of the committee.

3
-
14

Chapter Development Committee

Rewording of the policy and minor
administrative changes. No major substantive
changes.

3
-
15

Strategic Planning Committee

Minor administrative changes

14

Association Policy #

Name

Summary of Changes

5
-
1

Association Policy Formulation and
Implementation

Incorporates the current practices for
updating policies

5
-
2

Financial Management Policies

Updated to reflect Finance and Budget
Committee instead of Asset Management
Committee

5
-
4

Certification Policies

Minor administrative changes

5
-
5

Education Policies

Minor administrative changes

5
-
7

Chapter Policies

Minor administrative changes

5
-
10

Committee Policy

Reflects the classification of committees as
Board Committees and reflect the proposed
board structure (eliminations/consolidations)

15