Welcome to ClubRunner

greenpepperwhinnySecurity

Nov 3, 2013 (3 years and 9 months ago)

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ClubRunner

Connect.
Collaborate. Communicate.

Club Presentation

Welcome to
ClubRunner

An Official Rotary International Licensee

Press <space> or left
-
click on mouse to advance to the next slide

ClubRunner



What is
ClubRunner
?



An Official Rotary International Licensee, ClubRunner,
is an award
-
winning
collaboration tool for clubs that want to effectively:



Reach

members



Improve

communication
between members



Better

organize

their club



It
is an
online service

comprised of powerful tools designed to:



Maintain your
club data



Boost
communications



Organize
events

and
volunteers



Help your club run more
efficiently and easily

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ClubRunner





Superior communication features



Effortless web presence & availability of club information



Effective club image & improved public relations



Stronger membership growth and retention



Centralized club reporting and administration



Better handling of events and volunteers



Increased data security



Automatic transfer of information between districts and other clubs


What are the
Key
B
enefits
of
ClubRunner
?

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ClubRunner




Website Manager


Member Directory


Message Center


eBulletin


Event Planner


Committee Management


Attendance Manager


RI Integration



Dues & Billing


Photo Manager


Online Payment & E
-
Commerce


Custom Reports &
Directories


Mobile App


Social Media Integration


Sponsorship Feature



What this
Presentation
C
overs

The following features will be covered in this presentation
:

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ClubRunner

Website
Manager



Maintaining
effective web presence is one of the most challenging
tasks clubs face
today.

-

Other
challenges include presentation, image handling, timely
updates and the overall organization of a website.



ClubRunner

minimizes
technical issues related to website presentation
and maintenance by allowing you to
focus on the actual contents

of
your site such as news, events, links, documents and photos.



Also
, the ability to edit the website is
not limited to one
person
.

-

Access
can be granted to many contributing members, making it
more current and interesting.

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ClubRunner

Website
Manager

Administration

Maintaining
the website is
done through a secure login.

ClubRunner

has
seven
levels

of access so you
can get more members
involved while
maintaining security
levels
for each area.

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Website
Manager

Public Home Page

Add club
-
specific links

Edit home
page stories
and news

Meeting
information &
map for visitors

Add
upcoming

speakers,

events,
YouTube
videos…

List
executives &
directors

…all without
having to know
HTML!

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Website
Manager

Adding Content

To
add a story to the home
page, any member who has
been granted editor rights can
log in, then type contents into
the built
-
in editor.

Pictures

are automatically
resized and compressed for
optimized downloading on the
web

These

options allow you to
hide or show an article on
the home page, stories
archive, and
eBulletin
.

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Website
Manager

Immediate Results

Contents appear
immediately

on the home
page and
eBulletin

(if
selected).

Images uploaded are
converted into thumbnails
which can be clicked to
display in full
size.

Links can be embedded
within contents to take
visitors to other websites
or pages within your site
.

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Website
Manager

Content

You
can easily
add the following content to your website:



Upcoming speakers



Links to other websites



Events calendar



Photo albums



Registration forms and flyers



Custom site pages for committees and projects



Private members only document storage for Word, Excel or PDF



Sponsor advertisements to raise funds



YouTube videos, RSS feeds, and links to social networking sites

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ClubRunner

Member
Directory

ClubRunner

makes it easy to manage your
member
directory by:



Maintaining your member database with photos



Allowing each member update his or her own profile



Printing or downloading an up
-
to
-
date photo directory


Creating additional fields to track more information



Sending automatically generated notices to RI to synchronize with
their databases



Easy conversion to Excel, Word and
CSV

Member information is
not

available to the general public.
ClubRunner

stores your directory database safely in a password
-
protected members
-
only area of your site.

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Member
Directory

Managing Membership

ClubRunner

helps you manage your member photos, addresses, email address,
phone numbers and more. Multiple membership types are also supported.

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Member
Directory

Easy
maintenance

Your members can easily login and update their own profiles. No more
excuses for out
-
of
-
date directories! Use the Update Request feature to
prompt members to review their information and link into their profile if
any updates are required.

Information is
automatically
updated at the
District and Zone
level, including
executives and
directors

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Member
Directory

Printable Photo Directory

Printing the club directory is a breeze with
ClubRunner
. The directory is
generated and formatted for you in Microsoft Word,
PDF or
ready
to print

by any member.

Each profile contains
both standard contact
information, plus
custom fields you can
define

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Member
Directory

RI Reporting

Send updates automatically to Rotary International whenever an important
data change occurs. This allows you to keep RI’s database more up to date
with minimal data
entry and replication of data.

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Member
Directory

Meeting Responsibilities

Need to keep track of who does what?
ClubRunner

can help! Simply define
your meeting roles and assign members. They will automatically get reminded
every week.

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Member
Directory

Friends

Adding friends to your
ClubRunner

site is a great way to
attract new
members
. Friends are non
-
members that can receive your
eBulletins

and
event invitations. You can also add visitors, speakers, family members, co
-
workers and more!

Each member has the
ability to add friends

This is a great way to
keep prospective
members in the loop!

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Message
Center

ClubRunner

simplifies

the way club members
communicate
via

email

whether it be within their club, to prospective members, club directors or
special groups and committees.

In addition, email addresses are
centralized.
This means that

if a member
changes his/her address, it is
reflected everywhere
, in all distribution lists,
without the need to notify others.

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Message
Center

Since your site has all the club members’ email addresses, sending a broadcast
message to all or selected members is easy.

Club executives and
directors can also
broadcast messages

to
selected executives in all
or selected clubs within
the district with just one
click.


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Message
Center

You can also create as many
custom

distribution lists as you wish.

Messages arrive individually,
personalized

with the member’s name and club
along with the sender, so they are not interpreted as spam
.

Custom Distribution

lists are great for:




Board of Directors



Committees



Projects

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e
Bulletin

The
eBulletin

is a great way to boost public
relations, club image and membership
growth and retention.

Create a professional email newsletter
quickly by incorporating contents such as
stories, news, speakers and events from
the website.


ClubRunner’s

bulletins
are displayed within the
body of the email itself,
not as an attachment or
a link
.

Readers will more likely
begin reading the
newsletter right away.

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eBulletin

Upcoming speakers
automatically appear
from website

Each event
appears as a link
back to event page

Bulletin name is
customizable

Welcome greeting is
personalized for each
member and friend

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e
Bulletin

Reminders

The club bulletin goes beyond mere reporting. It is a
personalized
reminder system
for each member which automatically includes their
commitments and outstanding duties related to club meetings, events,
new member programs and more.

Commitment Reminders:



Event registrations



Volunteer signups



Meeting responsibilities



New member tasks

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Event
Planner

Organizing and promoting

your club’s

events has never been easier.

ClubRunner

helps you with these event

planning functions:



Posting an event page



Email Invitations



Online Registrations



Volunteer Management



Communication



Requesting help



Printing guest lists and name tags

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Event
Planner

Email Invitations

ClubRunner

helps promote your event by sending email invitations.
Members need only to click on the “Register Online” link and enter their
password.

If your district is on CR:

Send email invitations to other
club presidents along with a
sign
-
up sheet of their members.
They can even book themselves
directly on your site! Even if
your district is not on
ClubRunner
, you can
communicate with clubs that
are.

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Online Registration

After supplying their password, members can register themselves, as well as
any guests.

Event
Planner

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Members get a

confirmation email

after registration

ClubRunner

Registration Reports

Event
Planner



The event chair can print
reports

indicating who has
registered, declined or is
undecided, alphabetically or
grouped by club.



Guests

are listed next to the
Rotarian who registered them.

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Event
Planner

Events Communication

Need to
contact

your attendees before the event to remind them? The
Event Planner lets you fire off a quick message to them
without the need to
know

who has registered already.

You can use the
same form to send a

“Thank You”
message to
attendees
after

the
event has occurred!

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Event
Planner

Print Name Tags

Name tags are very
time
-
consuming

for events with a
large

number of
registrations.
ClubRunner

takes the pain out of printing name tags by doing
it for you!

Name tags are generated in a
Microsoft Word format and are
ready to print
.


Just click “View” then print!

Choose from
2
formats:

Badges
(for use in sleeves)

or Stickers

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Volunteer
Management

Volunteers are the heart of a
Rotary club.
ClubRunner

makes it easy to manage the
task of organizing tasks, time
slots, and sign
-
up sheets.

Issue reminders and emails
easily to all relevant
parties
.

“Within minutes I had an online
signup sheet, emailed the entire
membership, and starting getting
volunteers! Thank
-
you
ClubRunner
!”

-

Brenda M.

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Volunteer
Management

Task Management

The first step is defining all the various tasks that need volunteers. The event
chair can define them easily in
ClubRunner
, and specify the number of people
needed for each task and time slot combination. Just email the invites!

Once this is done, email
invitations are sent to
all
members

with one click!


If the District is on CR
, the
captain can email invitations
to
other clubs

as well!

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Volunteer
Management

Adding a volunteer

Members can register themselves, or can be registered by any club executive.

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Volunteer
Management

Volunteering Online

Members can view a
sign
-
up sheet on the site
to see all the available
slots. They can then
book themselves for one
or many of the slots.

Unlike other sign
-
up
methods, no two
members can
accidentally sign up for
the same slot!

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Volunteer
Management

Volunteers Needed

The event chair can always find out the number of volunteers needed for an
event through a task summary report.

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Volunteer
Management

During the event

On the day of the event, the event chair can
print reports

of all the
volunteers who signed up. The report can show an alphabetical listing of all
volunteers and their contact info, or an overview of the entire schedule.

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Volunteer
Management

Communicate with volunteers

Before the event, the chair can send a quick reminder to all volunteers. Just
type the message and click send.
ClubRunner

takes care of the rest, including
a personalized footer reminding the member of their scheduled tasks!

This is a great tool to
use
after

the event to
thank

the volunteers
for all their help!

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ClubRunner


Committees
Module


Specify your club committees, the corresponding chairs, their members and
contact details.

Allow all members to
view your club’s
organization chart and
its members, by year.

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Committees
Module


Committees (Enhanced Add
-
On)

Optionally subscribe to the Committees Enhanced Version, which allows you
to further create areas where your committees can work together.

Create
subcommittees, post
documents, and email
your committee
members.

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Attendance
Manager

Keeping track of members’ attendance is quick and easy. Just add the
meeting, then check off those who attended.

ClubRunner

will calculate members’ Year
-
to
-
Date percentages, meeting
percentages, as well as monthly reports.

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Attendance
Manager

How it works

ClubRunner

generates a
ready
-
to
-
print

attendance
list.

You can then take it to your
club meeting to check off
members who attended.

Later, enter the data into
ClubRunner
.

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Attendance
Manager

View members’ attendance

You can view a list of your members’ and their Year
-
to
-
Date attendance
percentage.

Multiple leave of
absences can be added
for members to make
reporting more accurate

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Attendance
Manager

View meeting statistics

You can also view a list of your meetings and the attendance percentage per
meeting
.

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Attendance
Manager

View attendance for all meetings

If you need to view a members’ attendance in more depth, you can view all
meetings within a date range.

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Attendance
Manager

Make
-
ups

Make
-
ups are easily taken care of in
ClubRunner
.

Simply
select the member’s name, and the meeting that was missed.
Optionally, a small description can be added.

This will update the
club and member’s
attendance reports
accordingly.

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Attendance
Manager

Reporting to District

ClubRunner

automatically
calculates the data you need to
send to your district every
month.

If your district is online

with
ClubRunner
, then the reporting
gets easier


with just the click
of a button!

“Our club’s secretary finds the
attendance module easy to use.
Truly a marvelous product backed
by sterling service.”
-

Randy M.

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Database Integration with RI


ClubRunner is the
first

vendor to have
fully
integrated

its database with RI and is the
leader in terms of the number of fields
integrated.


The RI Integration feature syncs:


Member Information


Member Terminations


Club Officers and Executive Information


Club Information




http://
web.clubrunner.ca/ri
-
integration


ClubRunner


Dues
&

Billing

Generate invoices and email or print them to members with ease with
ClubRunner’s

Dues & Billing module.

Create unlimited items,
and specify recipients’
quantities and prices.

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Dues
&

Billing

Print your invoices or email personalized bills to your members with one click.

Each member’s bill
automatically includes
their items and total
balance due.

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Photo
Manager


Uploading and sharing photos has never been this easy


No need to handle image resizing or compression


Categorize your photos in a series of journals


Custom captions


Navigation Panels


Display photos on homepage


"A picture is worth a thousand words".


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Online Payment
&

eCommerce


Allows for online payments by integrating credit card
payments
safely

and
securely
into your site


Already integrated with the Dues & Billing Module and
MyEventRunner™


Choose when and where to allow payments


Use the Virtual Terminal


All funds are deposited into your bank account
immediately


Generate reports linking payment transactions to members
and events




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Custom Reports & Directories


Reports available in ClubRunner can be exported in
either PDF or Excel format.


Complete with charts
and graphs, ClubRunner allows
you to create numerous reports to help you keep
track of the most important information
.


View birthday/anniversary reports, track attendance
history and trends, download a member photo
directory and much more.


ClubRunner

Mobile App

Your key to connect to your club on
the go!

Password protected, just like your
website, the ClubRunner Mobile App
consists of 3 main modules:


Member Directory


Latest Stories Feed


Rotary Club Locator


ClubRunner

Mobile App


Member Directory


View the most up to date member directory, upon
login. Browse through member profiles, make a call
to any of their phone numbers, e
-
mail them directly
or add them to your contacts list.


View Posts on Your Website


View the latest feed of home page stories that are
on your site directly on your phone.


Rotary Club Locator


Instantly displays a map showing you the closest
clubs near you. By clicking on the drop pin, you get
access to more information including their meeting
day, time, venue and directions from your current
location to meeting venue.

ClubRunner

Social Media Integration

Promote your club identity online on Facebook
with our Facebook Like Widget!

ClubRunner

Social Media Integration


Add RSS feeds from Rotary International
directly on your site with our RSS feed widget.


Using our custom content boxes, paste in your
code and directly link back to your own
Facebook fan page.


Promote your stories and website with the
Facebook like widget!

ClubRunner

Showcase your club’s
sponsors

while earning fundraising revenue from your
website!

ClubRunner

allows your club to sell ad links for your website and upload
them directly.
This is a
great opportunity

to raise funds from your website.



Sponsorship
Feature


You get total control!

Your club keeps
100
% of the
revenue! You set your own rates
and policies!

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Affordable
Pricing

Some restrictions apply. Please consult your Subscription Agreement for more details. Above prices include
ClubRunner

ads. To remove,
add $100 to annual fee. Custom domain names are an additional $29.95/year for minimum term of 3 years. Prices subject to chan
ge.

Subscriptions include all modules of
ClubRunner
, hosting and bandwidth, disk
storage, backups, and automatic integration with districts and other clubs. Setup
includes loading your member data from electronic format.

Every subscription comes with a 30
-
day full money back guarantee.

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What About Security?

You can rest assured that your data is secure and private as
ClubRunner

is
equipped with:



Unique login names and passwords for each member



Multi
-
level access rights for members



Firewall and anti
-
virus protection



Protection features for private information that is not meant for


the public



Backups of your website and membership information


automatically made every four hours



Features that help maintain the privacy of email addresses



Public Messaging tools that allow for anonymous contacts


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Testimonials

Don’t take our word for it! Read all about what current users are saying
about
ClubRunner
.

Click here to read them all!

(Internet connection required)



ClubRunner

is making
my life so much easier as
Club President.”

George R. (Peterborough, ON)


ClubRunner

gets the
information and tools
right to our member’s
fingertips.
Communication is easier
than before. It is a big
time saver


flexible and
easy to use yet powerful.”

Justin R. (St.
Martin)

"
ClubRunner

is fantastic... we
struggled for years to get "on
-
line"
and what you have engineered
makes it so easy for us to
communicate with members as
well as with our local community.
Well done!"


Bob A. (North Delta, BC)

“Just wanted to let you know
how much our club likes
ClubRunner. It has revolutionized
the way that we attract
prospects and communicate with
current members. Since we
launched the website, every
weekly speaker and every guest
has mentioned that our website
is really good. Thanks to
ClubRunner!”

Scott L. (Boston, MA)

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Visit Live Sites

Visit some live ClubRunner sites!
(Internet connection required)

www.bostonrotary.org

(Boston, MA)

www.erierotary.org

(Erie, PA)

www.nyrotary.org

(New York, NY)

www.augustarotary.org

(Augusta, ME)

www.sonomavalleyrotary.org

(Sonoma Valley, CA)

www.greenwoodrotary.com

(Greenwood, SC)

www.clubrunner.ca/geelongeast

(Geelong, Australia)

www.clubrunner.ca/edmontonstrathcona

(Edmonton, AB)

www.rotary7080.org/citycentre

(Mississauga, ON)

Click here to view more

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Awards

ClubRunner

was awarded the
Microsoft Impact Award for Community
Leadership

after its release in April 2003.

This award is presented by Microsoft to one software application across the
country, that makes a lasting impact on the community and is beneficial to
its recipients.

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ClubRunner



What’s Next?

Subscribing is quick and easy.

Just complete our order form at
www.clubrunner.ca/order

and your site will be ready
within a week!

Need
a closer look? Take advantage of our 30
-
day free
trial. This gives you access to the full version of
ClubRunner
. Sign up at
www.clubrunner.ca/trial

for your
free trial. Any contents added during your trial period will
carry over into your site once you sign up.

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Contact Us

For more information, or to set up ClubRunner for your club or district,
please call 1
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CLUB, or email us at
salesinquiry@clubrunner.ca
.

Visit us at
www.myclubrunner.com

to find out more!

©
2010
Doxess
. All Rights Reserved. This presentation is for informational purposes only.
Doxess

makes no warranties,
express or implied, in this summary.
ClubRunner

is a registered trademark of
Doxess
.

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