STATE BANK OF PATIALA

greasyservantInternet and Web Development

Jul 30, 2012 (4 years and 11 months ago)

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1

of
24


IT SERVICES DEPARTMENT

HEAD OFFICE, PATIALA

www.sbp.co.in









TENDER DOCUMENT




FOR



Supply of
IBM Websphere MQ 7.0 Software Subscription

and Support Reinstatement
12 Months

&

IBM Websphere MQ 7.0 Software
Subscription and Support Re
newal





Noti
ce In
viting Te
nder No. ITS/SW/0711/03 Dated 12
.07
.2011


Last date for submission of Technical bid (Online)


09
.08
.2011 at 2:00 pm


Date of opening of Technical bid



09
.08
.2011 at 2:3
0 pm


Online Price bidding (Re
verse Auction)



16
.0
8
.2011

at 2:30 pm







Deputy General Manager (ITS)




-

Ma
nufacturers /
Authorized

Agent should carefully read all the terms & conditions before submitting
quotations and ensure compliance of all the terms & conditions
.


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IBM Websph
ere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Renewal


Sr.

Particulars

Details


1

ADDRESS FOR RECEIPT /
SUBMISSION OF BID

Deputy General Manager

State Bank of Patiala

IT Services Department

Head Office, The Mall

Patiala, Punjab


1470
01

Tel : 91
-
175
-
2226990

Fax: 91
-
175
-
2213294

Email:
dgmits@sbp.co.in

2

BID SUBMISSION

BIDS AS PER TENDER TERMS TO BE
SUBMITTED IN 2 STAGES AS UNDER:

a) “TECHNICAL BID

(ONLINE)

FOR
SUPPLY
AND INSTALLATION OF IBM WEBSP
HERE
MQ 7.0
SW SUBSCRIPTION &

SUPPORT
REINSTATEMENT
AND SUPPORT
RENEWAL
AT OUR PSG, MUMBAI

b) ONLINE PRICE BID THROUGH REVERSE
AUCTION.

3

LAST DATE & TIME FOR
SUBMISSION OF TECHNICAL
BID

(ONLINE)


09
.08
.2011
AT

2:00 PM

4

OPENING OF TECHNICAL BID
(ONLI
NE)

09
.08
.2011 AT 2:30 PM

5

BID SECURITY

Earnest Money Deposit (EMD) in the form of :

Account Payee Demand Draft (DD) / Bankers
Cheque for
`

1
,1
0,000
/
-

(Rupees
One lac & ten
thousand
only)

in favour of State Bank of Patiala
drawn on any Scheduled Bank and

payable at
Patiala.

The EMD will not carry any interest.

6

ONLINE PRICE BIDDING
(REVERSE AUCTION)

16
.0
8
.2011 AT 2:30 PM





















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IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Renewal


NOTICE

INVITING

TENDE
R




Notice
Inviting Tender No.
ITS/SW/0711/03




Supply of
IBM Websphere MQ 7.0 Software Subscription

and Support Reinstatement
12 Months

&

IBM Websphere MQ 7.0 Software Subscription and Support Re
newal



The Bank invites quotations

from
the manufactur
er
,
it’s SVP partners,
authorized dealers, distributors for
Supply of 600
Processor Value Unit (PVU) of IBM Websphere MQ 7.0 Software Subscription and
Support Reinstatement (Part No.
D55V2LL) and IBM Websphere MQ Processor Value Unit (PVU) SW
Subscription a
nd Support Renewal (Part No.E0256LL) for 2
nd

and 3
rd

consecutive year for it’s Payment &
Settlement Group
,

Mumbai.
Vendors are required to submit their response by way of two
-
stage bidding
process.
The vendors will have to submit the “Technical Quotations”
, with acceptance of all terms and
conditions strictly as described in this document, online to M/s e
-
Procurement Technologies Limited,
Ahmedabad
-
380006 (Gujarat). The “Commercial Quotations” will be invited through online bidding from
the technically qual
ified vendors only.




Please read the enclosed conditions governing the quotations (Annexure
-
D) carefully.



Please read the enclosed terms & conditions in the Business Rules for Reverse Auction
(Annexure
-
E) carefully.



Please fill in relevant information in t
he blanks provided.



Please sign in full at the following places

o

This document.

o

Eligibility Criteria (Annexure
-
A)

o

Technical Quote (Annexure
-
B)

o

Business Rules for Reverse Auction (Annexure
-
E)

o

Compliance Statement. (Annexure
-
F)

o

All pages of conditions

governing the quotations (Annexure
-
D)



and submit the complete set
digitally signed
as Technical Quotation
s online to M/s e
-
Procurement
Technologies Ltd., Ahmedabad. The system and procedure for submitting the technical quotes online
will
be advised by M/s e
-
Procurement Technologies Ltd., Ahmedabad. The
requisite Earnest Money
Deposit (EMD)

be submitted directly to the Bank in advance at the

following address stating
therein “EMD for
IBM Websphere

.
Technical quotes received without EMD dep
osit will not be
considered.
The vendor should refrain from giving any clues with regard to their quotation / rates / prices
/ amount of financial stipulation in the
quotations.




The requisite Earnest Money (EMD)

be su
bmitted at the following office
on or before the date,
which will be advised separately.

The Deputy General Manager

(IT Services Department)

State Bank of Patiala,

Head Office, The Mall, Patiala
-
147001(Punjab)




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IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Supp
ort Renewal


In case of submission of EMD by hand you are requested to put the same in the tender box kept at the
office premises. In case of any difficulty, you are requested to contact Sh. R Venkata Krishnan, Deputy
General Manager (ITS) [Phone
-
0175
-
221
4335] or Sh.
Vivek Agarwal, Chief Manager (ITS
)
Mobile:9779587003
.


No consideration will be given to a
quotation received after the last

date and time above stipulated and
no extension of time will be permitted for submission of any quotation, except at d
iscretion of the Bank
due to reasons like Bank has not received sufficient number of competitive quotations and it is in the
interest of the Bank to extend the due date. The decision of the Bank would be final in this matter.


2. The technical quotation re
ceived through e
-
procurement agency will be opened online at
2.30 pm on
09
.
0
8
.
201
1
, at the Office of the Deputy General Manager, IT Services Department, State Bank of
Patiala, Head Office, The Mall, Patiala, in the presence of vendors or their duly authori
zed
representatives empowered to negotiate on behalf of the vendors/their representatives, who choose to
be present. Tender opening process will be completed even if one or all the representatives of the
vendors are not present. The
Online English Reverse
Auction will be conducted by our

M/s.
e
-
procurement agency
in respect of those vendors only whose Technical Quotations have been
found in conformity with the technical specifications as mentioned in the tender document. The short
listed vendors w
ill be trained by the e
-
procurement agency for this purpose, and they will have to abide
by the e
-
business rules framed by the Bank in consultation with the e
-
procurement agency. The date
and time of
price bidding

for technically qualified vendors, is sche
duled to be held on
16
-
0
8
-
2011

at 2:30
pm
.

However, in case of any change in the schedule date or time, the same will be intimated to the
vendors in due course.


Further, please note that the vendor(s) who do not qualify in the technical bid will not be c
onsidered for
online
commercial
bid.


3. The vendor will submit his quotation after carefully examining the documents/conditions and the
scope of work, if the vendor so desires. Quotations not fulfilling any or all of the prescribed conditions or
which ar
e incomplete are liable to be rejected outright and no correspondence or representations will be
entertained in that behalf. Canvassing in connection with quotations is strictly prohibited and quotations
submitted by vendors who resort to canvassing are li
able to be rejected summarily whatever the stage of
tender may be.


4. The vendor submitting the tender should be either
OEM Software Company
or its Authorized Sales
and Service Partner/Agent.


IMPORTANT


5.
An amount of
`
1,1
0,000/
-

towards Earnest Money
Deposit
(EMD) will have to be deposited
along with the Technical Quotation in the form of Demand Draft/Banker
Cheque from any
Scheduled Bank in favour of State Bank of Patiala payable at Patiala. The EMDs of the
unsuccessful


Bidders

will

be

returned

p
romptly

after

the


finalization

of

the

Tender
.

The
EMD of the successful Bidder will be retained by the Bank
and will be
converted in to Security
Deposit for execution of the contract.

The

entire

or

part of
Earnest

Money

Deposit

o
f

successful Bidder

can be forfeited

if
;


(i
) The
bidder withdraw its Bid during the period of Bid validity specified by the Bank;


or (ii) The

bidder makes any statement or enclose any form which turns out to be false/



incor
rect at any
stage
;


No interest, whatsoever, will be paid by the Bank on Earnest Money Deposits (EMDs).






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IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Renewal


6. The tender offer is for
Supply of IBM Websphere MQ 7.0 S
oftware Subscription and Support
Reinstatement (Part No.D55V2LL) and IBM Websphere MQ Processor Value Unit (PVU) SW
Subscription and Support Renewal (Part No.E0256LL) for 2
nd

and 3
rd

consecutive year

for
Payment &
Settlement Group, Mumbai

of State Bank of
Patiala.
The cost/price should
be excusive of applicable
taxes.
The quoted rates will be valid for a period of four months from the date of finalisation of rates.


7.
In the Commercial bidding through Online English Reverse Auction (Online Price Bi
dding), the
total price
as detailed in Annexure

C is to be quoted. T
he decrement
and Starting Bid Price
will
be advised online at the start of the price bidding.
Please note that

immediately at the end of the
Online Auction the
successful vendor

in the auc
tion should submit a duly signed hardcopy of
their last bid price, item
-
wise, so as to match the total quoted price as per Annexure
-

C of the
tender document at the close of auction to State Bank Patiala at FAX No. (0175)2213294 and to
M/s e
-
procurement T
echnology Limited at Fax No. (0
79) 40016876

followed by duly signed hard
copy by mail to the Bank at the following address.



8
.
The bidders are requested to note that it is mandatory to have a
valid digital certificate issued by
any of the valid

certify
ing authority approved by Govt. of India

to participate in the online bidding.
The bidders are requested to ensure that they have valid digital certificate well in advance or if any
assistance is required for the purpose, they may contact our service provi
der (M/s. e
-
Procurement
Technologies Ltd.
, Phone
-
079
-
40016885)
) at the under mentioned details:

Contact Person:
Ms. Goral Patel (Mobile No.09374519729)


Mr. Pradeep Parmer (Mobile No.09328657215)


9
. For arriving at L
-
1, c
omparisons will be made on the total price. The order will
be awarded to the
lowest vendor

as detailed in Annexure
-
C or as decided by the Bank.


10
. The Bank reserves the right to order for additional locations/offices for supply of
IBM Websphere MQ
7.0 So
ftware Subscription and Support Reinstatement

at the evaluated rate to the lowest vendors
evaluated as per the evaluation criteria till the validity of the rates. However, the Bank also reserves the
right to order/not to order for the equipments at its dis
cretion.


11
. The decision of the Bank in this regard shall be final and binding on all the vendors. All disputes or
differences in connection with or relating to this tender shall be subject to the jurisdiction of the courts at
Patiala only.



“Vendors
are required to specify make and model of all the equipments quoted for. Technical
literature/brochures regarding the products/services should be provided along with the technical part of
the bid.”


The Bank reserves the right to accept / reject any applic
ation, modify the stipulations or cancel the whole
process at any stage without assigning any reasons thereof.




Deputy General Manager

State Bank of Patiala







Accepted the above conditions

IT Services Department

Head Office, The Mall, Patiala

PHONE
:

0175
-
2214335,

2226990




SEAL AND SIGNATURE O
F THE VENDOR

Date :
12
.07
.2011






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IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Renewal


BACKGROUND




(I)

State Bank of Patiala (SBP)
procured 6
00 Processor Value Units (PVU) of IBM Websphere
MQ Licenses

on 25
th

June 2007
. Copy of the License is placed below for your reference.


We now require to procure
600
IBM Websphere MQ Processor Value Unit (PVU)

SW
Subscription & Support Reinstatement 12 M
onths
(Part No.D55V2LL) and IBM Websphere MQ
Processor Value Unit (PVU) SW Subscription and Support Renewal (Part No.E0256LL) for 2
nd

and 3
rd

consecutive year
s.


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IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Renewal




SCOP
E OF WORK



The responsibility of the successful bidder, also referred to as "vendor" will include, interalia :
-




The vendor have to supply media
and licenses
for the software and documentation related to
the product.


Product
Maintenance (technical su
pport and product upgrades) with each new license.



Product maintenance releases in the form of free fixes, patches, updates & upgrades on the
specific hardware platform


If a higher version of the same software is released, then the Bank
would be eligi
ble to get the same

without any extra cost to the Bank
.


Provide
s Selected

Support for certain Open Source and other non
-
warranted code.

► Provides comprehensive and flexible upgrade coverage.

► Streamlines budgeting for software upgrade and migration co
sts.

► Incorporates flexible, easy
-
to
-
access, responsive, cross
-
platform customer support from IBM.

► Provides access to IBM software technical support for all of Bank’s designated IT staff.

► Provides 24x7 access to support resources for business
-
critical

outage.

► Provides self help via the Internet.

► Telephonic / Fax / E
-
mail support from
Vendor / OEM on product
related issues.

► 24 x 7 x 365 basis telephonic & web
-
based suppor
t.



Onsite visit for Severe cases / unresolved issues as and when require
d.



Support contact details and escalation matrix to be provided.

















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IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Renewal



ANNEXURE


‘A’


ELIGIBILITY CRITERIA



Supply of
IBM Websphere MQ 7.0 Software Subs
cription

and Support Reinstatement
12 Months

&

IBM Websphere MQ 7.0 Software Subscription and Support Re
newal




Sl.
No.

Eligibility Criteria


Bidder’s Response
[YES/NO]

(enclose the proofs
wherever applicable)

1

Whether the bidder is
the
owner / certif
ied or authorized agent/
reseller / partner of the product ?


2

Whether the bidder is a Registered Company / Firm of
minimum 3 years of existence in India ?


3

Whether annu
al sales turnover of at least 50 lacs
and above in
the previous two financial yea
r ?

(Documentary proof of the same to be submitted)


4

Whether the company / firm has been making profits in the last
two financial years.

(Submit documentary proof of the same).


5

Whether the Bidder has enclosed non
-
interest bearing EMD of
`
1,
1
0,000/
-





Bids, which are not meeting the above criteria, shall not be considered for further evaluation and
bids will be rejected.


















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IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Renewal


ANNEXURE


‘B’



TECHNI
CAL QUOTE



Supply of
IBM Websphere MQ 7.0 Software Subscription

and Support Reinstatement
12 Months

&

IBM Websphere MQ 7.0 Software Subscription and Support Re
newal


Section 1

General Information

[Instructions / Guidance Notes]


1.1

Company Name


[P
lease furnish the particulars of the
Company actually
Supplying
the
product
and submitting the quote. In case they have
firm existing tie
-
up / agreement with
product owners / vendors, furnish details
thereof and explain how the product will be
sold and sup
ported]

1.2

Date of Incorporation


1.3

Details of


1.3.1

Head Office Address




1.3.2

Contact Name


1.3.3

Position


1.3.4

E
-
mail


1.3.5

Telephone


1.3.6

Fax


1.3.7

Website


1.4

No. of Employee in total


1.4.1

Sales/Development


1.4.2

Technical

Support


1.5

Offices in India (Other than H.O.)


1.5.1

Locations


1.6

Other Regional Offices


1.6.1

Locations


1.6.2

Procedure and arrangements for technical
problem reporting, problem resolution and
escalation (SBP requires only a single point of
co
ntact for all problem reporting)


1.7

Business Profile


1.7.1

Turnover for last 2 years

(Enclose copies of Audited Balance Sheets
for last 2 years)

1.7.2

No. of Customers for whom
similar products
supplied.

(Furnish client list & contact numbers)

1.8

Full list of
OEM Software
related Projects
handled for Financial Institutions in India.



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Section
2

Product Supply/
Support Issues

2.1

Bill of Material (BOM) ?

(Please do not indicate any price information
here)


2.2

Product
Maintenance (technical supp
ort and
product upgrades)
details ?



2.3

Support for certain Open Source and other non
-
warranted code

?


2.4

Detail regarding
comprehensive and flexible
upgrade coverage.


2.5

A
ccess to IBM software technical support for
all of Bank’s designated IT st
aff

?


2.6

Whether providing

24x7 access to support
resources for business
-
critical outage

?


2.7

Detail of
self help via the Internet.


2.8

Telephonic / Fax / E
-
mail support from
Vendor/OEM on product related issues

?


2.9

24 x 7 x 365 basis telephon
ic & web
-
based
support

?


2.10

Whether providing o
nsite visit for Severe cases
/ unresol
ved issues as and when required ?



2.11

Support contact details and escalation matrix

?
.



Section 3

Training

3
.1

Nature of training
will
provided
?


3
.2

Whethe
r user’s level training will be provided
at Bank’s satisfaction ?












Company Seal & Date





Signature of the Authorised Representative














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IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Rene
wal


ANNEXURE
-
C


FORMAT OF PRICE QUOTE



(Not to be submitted with Technical Quotation)

(
Immediately at the end of the Online Auction, all the vendors participating in the auction should submit a duly signed hardco
py of their last
bid total price as well
as item
-
wise price so as to match the totals of the items quoted online to SBP at FAX No. (0175)2213294 and to
e
-
procurement agency followed by original copy by mail to SBP
)



(Price Quote


To be Quoted Online)



Supply of
IBM Websphere MQ 7.0 Soft
ware Subscription

and Support Reinstatement
12 Months

&

IBM Websphere MQ 7.0 Software Subscription and Support Re
newal









Items

Item Detail / Description

Rate (
`)

Qty

Amount (
`
)

1


IBM Websphere MQ
Processor Value Unit
(PVU) SW Subscription & Su
pport Reinstatement
12 Months (1 year)

[Part No. D55V2LL]


600


2


IBM Websphere MQ
Processor Value Unit
(PVU) SW Subscription & Support Re
newal

for
2
nd

year. [Part No. E0256LL]


600




3

IBM Websphere MQ
Processor Value Unit
(PVU) SW Subscription & Supp
ort Re
newal

for
3
rd

year. [Part No. E0256LL]


600




TOTAL { [1] + [2] + [3] }



To be
Quoted
Online




[Total (1+2+3) :
`

________________________________________________________________)



Note :



The above prices should be independent of Oper
ating System.


L
-
1 Vendor (Lowest Quote):
will be decided on the basis of
Total

[1+2+3]
amount
quoted
as
above.








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IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Renewal




ANNEXURE
-
D


CONDITIONS GOVE
RNING THE QUOTATIONS


1.
SIGNATURE


IN THE CASE OF AUTHORISED PERSON, THE COPY OF LETTER ISSUED BY COMPETENT
AUTHORITY TO SIGN ON BEHALF OF THE COMPANY SHOULD BE ENCLOSED.

.


2.
WORK



THE VENDOR SHOULD SUPPLY
MEDIA AND LICENSES OF

IBM MQ SOFTWARE PRODUCTS

TO THE BANK i.e. STATE BANK OF PATIALA AND PROVIDE NECESSARY
MAINTENANCE
SUPPORT,
TRAINING TO CARRY OUT THEIR OPERATION. UNLESS OTHERWISE
SPECIFICALLY REFERRED, THE ITEM OF
IBM MQ WEBSPHERE
AND WORK APPEARING IN
THE SCHEDULE OF WORK SHOULD BE REFERRED TO
AS
WORK
IN THIS DOCUMENT.


3.
SITE


THE
WORK
SHOULD BE
DELIVERED
AT

THE
OFFICE
OF THE BANK (STATE BANK OF
PATIALA). THIS LOCATION SHALL BE REFERRED TO AS SITE IN THIS DOCUMENT.


4.
DELIVERY


I) THE
WORK SHOULD BE PERFORMED (SUPPLIED)
WITHIN
SIX (6)

WEEKS
FROM THE
DATE OF ISSUE OF
WORK
ORDER. TIME SHALL BE THE ESSENCE OF THE CONTRACT.


II) STATE BANK OF PATIALA RESERVES THE RIGHT TO CANCEL THE
WORK
ORDER IF
THE VENDOR FAILS TO COMPLETE DELIVERY WITHIN
8 WEEKS
FROM THE DATE OF
ORDER. IN THE EVENT OF SUCH CAN
CELLATION OF ORDER, THE COMPLETE EARNEST
MONEY DEPOSIT (EMD) / SECURITY DEPOSIT SUBMITTED BY THE VENDOR AT THE TIME
OF SUBMISSION OF TENDER BIDS / ACCEPTANCE OF PURCHASE ORDER MAY BE
FORFIETED WITHOUT ANY NOTICE TO THE VENDOR AND THE VENDOR SHALL NOT BE
EN
TITLED TO ANY COMPENSATION. PENALTY @ 1 % OF THE TOTAL COST WILL BE
CHARGED PER WEEK OF DELAY OR ANY PART THEREOF, SUBJECT TO THE MAXIMUM 5%
OF THE VALUE. THIS AMOUNT OF PENALTY SO CALCULATED SHALL BE DEDUCTED AT
THE TIME OF MAKING PAYMENT AS STATED BELOW

IN CLAUSE 17. IN CASE ANY
VENDOR AWARDED THE CONTRACT IS UNABLE TO DELIVER EQUIPMENT, BY THE
STIPULATED DELIVERY DATES MENTIONED ABOVE, THE BANK MAY CANCEL THE
ORDER AND AWARD IT TO ANY OTHER VENDOR AND/OR LEVY PENALTIES AS
STIPULATED HEREIN.


III) THE V
ENDOR SHALL DELIVER, ALONG WITH THE EQUIPMENT, A COMPLETE SET OF
DOCUMENTATION AND SOFTWARE MANUAL
.






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5.
PROCEDURE FOR QUOTING RATES


I) TECHNICAL QUOTATION MUST BE SUBMITTED ONLINE WITHIN THE DUE DATE
THROUGH OUR E
-
PROCUREMENT AGENCY M/S E
-
PROCUREMENT

TECHNOLOGIES
LIMITED (PHONE:
079
-
40016885
, WEBSITE:
www.abcprocure.com


II) THE VENDOR MUST QUOTE THEIR COMMERCIAL BIDS THROUGH “ENGLISH REVERSE
AUCTION SYSTEM” BY SBI APPROVED E
-
PROCUREMENT PORTAL. IN THE COMMER
CIAL
BIDDING THROU
GH ONLINE AUCTION UNIT PRICE
AS PER ANNEXURE
-
C HAVE TO BE
QUOTED. HOWEVER, AT THE END OF THE ONLINE AUCTION ALL THE VENDORS
PARTICIPATING IN THE AUCTION SHOULD SUBMIT A HARDCOPY OF THEIR LAST BID AS
WELL AS ITEM PRICES, IF ANY, SO AS TO
MATCH THE TOTALS AS PER ANNEXURE
-
C OF
THE TENDER DOCUMENT AT THE CLOSE OF AUCTION TO SBP.


6.
QUANTITIES LIABLE TO VARY


THE QUANTITIES FURNISHED IN THE SCHEDULE OF WORK ARE ONLY PROBABLE
QUANTITIES LIABLE TO ALTERATION BY OMISSION, DEDUCTION OR ADDITION A
ND IT
SHOULD BE CLEARLY UNDERSTOOD THAT THE CONTRACT IS NOT A LUMP SUM
CONTRACT. PAYMENT SHALL BE REGULATED ON THE ACTUAL QUANTITIES OF SUPPLY
MADE OR WORK DONE AT THE ACCEPTED RATES.


7.
VENDOR NOT TO MAKE THE ALTERATION IN DOCUMENT


NO ALTERATIONS WHICH
ARE MADE BY THE VENDOR IN THE SPECIFICATIONS OR
PROBABLE QUANTITIES ACCOMPANYING THIS NOTICE SHALL BE RECOGNISED, AND IF
ANY SUCH ALTERATIONS ARE MADE, THE QUOTATION SHALL BE INVALID, REMARKS
OR EXPLANATION SHOULD BE SET OUT IN TECHNICAL QUOTE AND SHALL BE
COME
BINDING ONLY IF SPECIFICALLY ACCEPTED IN WRITING BY THE BANK AT THE TIME OF
ACCEPTANCE OF THE QUOTATION, ANY QUOTATION WHICH PURPORTS TO ALTER VARY
OR OMIT ANY OF THE CONDITIONS HEREIN, IS LIABLE TO BE REJECTED.


8.
VENDOR TO GATHER ALL INFORMATION FO
R/BEAR COST FOR SUBMITTING
QUOTATIONS


I) THE VENDOR MUST OBTAIN FOR HIMSELF ON HIS OWN RESPONSIBILITY AND AT HIS
OWN EXPENSES ALL THE INFORMATION NECESSARY INCLUDING RISKS
CONTINGENCIES AND OTHER CIRCUMSTANCES TO ENABLE HIM TO PREPARE A PROPER
QUOTATION A
ND TO ENTER INTO A CONTRACT WITH THE BANK.


II) THE VENDOR SHOULD ALSO BEAR ALL THE EXPENSES IN CONNECTIONS WITH THE
PREPARATION AND SUBMISSION OF HIS QUOTATION. THE VENDORS CAN VISIT SITES OF
H.O. PATIALA AND END POINTS TO INSPECT EXISTING MCU AND END POI
NTS (VIEW
STATIONS) AT THEIR OWN EXPENSE.


III) THE VENDOR WHOSE QUOTATION IS ACCEPTED, SHALL NOT BE ENTITLED TO MAKE
ANY CLAIM FOR INCREASE IN THE RATES QUOTED AND ACCEPTED.


9.
QUOTATION TO BE COMPLETE ADEQUATE AND
EXCLUSIVE OF
ALL
APPLICABLE
TAXES
.



T
HE QUOTATION MUST BE COMPLETE IN ITSELF, PROPERLY WORKED OUT TO COVER
ALL THE VENDOR'S OBLIGATIONS UNDER THE CONTRACT AND ALL MATTERS AND

14

of
24

THINGS NECESSARY FOR TH
E PROPER COMPLETION OF THE WORK

AND THE RATES
QUOTED THEREIN MUST BE CORRECT AND SUFFICIENT TO
COVER THE VENDOR'S
COSTS, OVERHEADS AND PROFITS ETC., COMPLETELY FOR THE INDIVIDUAL GROUPS OF
WORK INCLUDING COST FOR ALL NECESSARY MATERIALS AND LABOUR
. HOWEVER,
TAXES, VAT, EXCISE OR ANY OTHER SUCH TAX OR DUTY LEVIED BY GOVERNMENT,
CENTRAL OR STATE AS ON

THE DATE OF SUBMITTING QUOTATIONS OR FUTURE TAX, IF
AND AS APPLICABLE

WILL BE PAID BY THE BANK.
INSURANCE AGAINST LOSS OR
DAMAGE BY FIRE, THEFT OR OTHER USUAL RISKS DURING T
RANSIT

AND TILL THE
WORK IS COMPLETED AT SITE AND HANDED OVER TO THE BRANCH/OFFICE

IN ALL
RESPECTS

SHOULD BE BORNE BY THE VENDOR.


10.
QUOTED RATES NOT SUBJECT TO ESCALATION


THE RATES SHOULD NOT BE SUBJECT TO ANY ESCALATION IN PRICES OF COMPONENTS,
BASIC MATERIAL, EXCHANGE RATE, TAXES, DUTY, RAILWAY/FREIGHT AND THE LIKE,
LABOUR RATES
ETC.


11.
QUOTATION TO BE OPEN FOR ACCEPTANCE FOR FOUR MONTHS


THE QUOTATION SUBMITTED SHALL REMAIN OPEN FOR ACCEPTANCE FOR A PERIOD OF
FOUR MONTHS FROM THE DATE OF THEIR OPENING. SHOULD ANY VENDOR WITHDRAW
HIS QUOTATION BEFORE THE EXPIRY OF THE SAID PERIO
D OR MAKES ANY
MODIFICATIONS TO HIS QUOTATION WHICH ARE NOT ACCEPTABLE TO THE BANK, THE
QUOTATION SHALL BE TREATED AS HAVING BEEN REJECTED OR ABANDONED,


12.
RIGHTS OF BANK


I) THE BANK RESERVES THE RIGHT TO REJECT ANY OR ALL THE QUOTATIONS RECEIVED
WITH
OUT ASSIGNING ANY REASON THEREFOR.


II) WHILE PLACING THE PURCHASE ORDER, THE BANK FURTHER RESERVES THE RIGHT
TO DELETE OR REDUCE ANY ITEM OR SECTION OF THE SCHEDULE OF WORK WITHOUT
ASSIGNING ANY REASON THEREFOR.


13.
ASSIGNING WORK


THE WORK OR ANY PART O
F IT SHOULD NOT BE TRANSFERRED, ASSIGNED OR SUBLET
WITHOUT THE WRITTEN CONSENT OF THE BANK.


14.
OTHER AGENCIES AT WORK.


THE VENDOR SHALL BE REQUIRED TO CO
-
OPERATE AND WORK IN CO
-
ORDINATION
WITH AND AFFORD REASONABLE FACILITIES FOR SUCH OTHER AGENCIES/SPE
CIALISTS
AS ARE/MAY BE EMPLOYED BY THE BANK ON OTHER WORKS/SUB
-
WORKS IN
CONNECTION WITH THE PROJECT/SCHEME OF WHICH. THIS WORK FORMS PART AND IN
THIS CONNECTION IT SHALL BE DEEMED THAT THE VENDOR HAS, PRIOR TO
SUBMITTING THE QUOTATION, INSPECTED THE PREMIS
ES AND TAKEN ALL
CIRCUMSTANCES INTO CONSIDERATION.


15.
ACCEPTANCE TESTING


ACCEPTANCE TEST SHALL BE CARRIED OUT TO THE SATISFACTION OF THE BANK AT
SITE AT BANKS DISCRETION FOR THE
WORK
ORDERED

FOR A PERIOD OF 7 WORKING


15

of
24



DAYS AND THE PERIOD MAY BE EXTEND
ED, IF FOUND NECESSARY. IF, AFTER THE
TESTS THE BANK ASCERTAINS THAT THE
WORK

DELIVERED IS NOT AS PER THE ORDER,
IN TERMS OF SOFTWARE OR PERORMANCE
,

THE BANK RESERVES THE RIGHT TO REJECT
THE
WORK
AND CANCEL THE ORDER.


16.
RELEASE OF EQUIPMENT FROM OCTROI
POST


IT IS TO BE CLEARLY UNDERSTOOD THAT
ITEMS
FROM FACTORY, WILL BE GOT
CLEARED FROM OCTROI POSTS BY THE VENDOR. BANK WILL NOT BE UNDER ANY
OBLIGATION TO PAY OCTROI AND RELEASE OF GOODS FROM THE OCTROI POST.
HOWEVER, OCTROI/ENTRY TAX WILL BE REIMBURSED
TO THE VENDOR AS PER
ACTUALS ON PRODUCTION OF NECESSARY RECEIPTS.


17.
PAYMENT SCHEDULE


I) 10
0% OF THE BILL AMOUNT SUBJECT TO RECOVERIES IF ANY, ON ACCOUNT OF
PENALTIES AS PROVIDED FOR IN THIS DOCUMENT AFTER COMPLETION OF DELIVERY,
AND ACCEPTANCE OF THE
W
ORK DELIVERED
AT OFFICE SITE.


II
) BANK WILL NOT CONSIDER ANY OTHER PAYMENT TERMS EVEN IF IT IS
MENTIONED IN THE OFFER LETTER.


18.
TRAINING


NECESSARY MANUALS/LITERATURE/TRAINING MATERIALS IN RESPECT OF THE ABOVE
AREAS SHALL BE PROVIDED BY THE VENDOR TO
THE PARTICIPANTS IN THE TRAINING
PROGRAM FREE OF COST.


19.
TRANSFER OF OWNERSHIP


TRANSFER OF OWNERSHIP OF THE
WORK ORDERED
SHALL BE EFFECTIVE AS SOON AS
THE
ITEM
IS
DELIVERED
AND ACCEPTED BY THE BANK AFTER CONDUCTING
ACCEPTANCE TESTS AS SPECIFIED .IN CLA
USE 15.


20
.
SECURITY DEPOSIT


THE EARNEST MONEY DEPOSIT (EMD) OF THE VENDOR WILL BE CONVERTED IN TO
SECURITY DEPOSIT (SD) AGAINST DELIVERY

OF THE
WORK ORDERED

WITHIN THE
DELIVERY PERIOD SPECIFIED IN THE ORDER. THE SAME WILL BE RELEASED AFTER
SUCCESSFUL
DE
LIVERY AND
ACCEPTANCE TEST. IN CASE THE VENDOR FAILS TO
DELIVER ANY OF THE FOLLOWING WITHIN THE PERIOD SPECIFIED IN THE ORDER, THE
SECURITY DEPOSIT WILL STAND FORFEITED
.




(I) IN CASE THE VENDOR FAILS TO EXECUTE THE ORDER.



(II) IF THE VENDOR FAILS TO S
UBMIT ACCEPTANCE OF THE ORDER WITHIN THE



PERIOD MENTIONED IN THE ORDER


NO INTEREST, WHATSOEVER, WILL BE PAID BY THE BANK ON SECURITY DEPOSIT.






16

of
24



21
.
LIQUIDATED DAMAGES


THE LIQUIDATED DAMAGES WILL BE AN ESTIMATE OF THE LOSS OR DAMAGE THAT
THE

BANK MAY HAVE SUFFERED DUE TO DELAY IN PERFORMANCE OF THE
OBLIGATIONS (UNDER THE TERMS AND CONDITIONS OF THE CONTRACT) BY THE
VENDOR SHALL BE LIABLE TO PAY THE BANK A FIXED AMOUNT FOR EACH DAY OF
DELAY/NON PERFORMANCE OF THE OBLIGATIONS BY WAY OF LIQUIDAT
ED DAMAGES,
DETAILS OF WHICH WILL BE SPECIFIED IN THE CONTRACT. WITHOUT ANY PREJUDICE
TO THE BANK’S OTHER RIGHTS UNDER LAW, THE BANK SHALL RECOVER THE
LIQUIDATED DAMAGES, IF ANY, ACCRUING TO THE BANK, AS ABOVE, FROM ANY
AMOUNT PAYABLE TO THE VENDOR EITHER
AS PER THE CONTRACT, EXECUTED
BETWEEN THE BANK AND THE VENDOR PURSUANT HERETO OR UNDER ANY OTHER
AGREEMENT/CONTRACT, THE BANK MAY HAVE EXECUTED/SHALL BE EXECUTING WITH
THE VENDOR.


22
.
FORCE MAJEURE


THE VENDOR OR THE BANK IS NOT RESPONSIBLE FOR DELAYS OR

NON
-
PERFORMANCE OF ANY CONTRACTUAL OBLIGATIONS, CAUSED BY WAR,
BLOCKAGE, REVOLUTIONS, INSURRECTION, CIVIL COMMOTION, RIOTS,
MOBILIZATIONS, STRIKES, BLOCKADE, ACTS OF GOD, PLAUGUE OR OTHER
EPIDEMICS, FIRE, FLOOD, ACTS OF GOVT. OR PUBLIC ENEMY, NATURAL CALA
MITIES
OR ANY OTHER EVENT

BEYOND THE CONTROL OF EITHER PARTY WHICH DIRECTLY,
MATERIALLY AND ADVERSELY AFFECT THE PERFORMANCE OF ANY CONTRACTUAL
OBLIGATION.


IF A FORCE MAJEURE SITUATION ARISES, THE VENDOR SHALL PROMPTLY NOTIFY
THE BANK IN WRITING OF SUCH C
ONDITIONS AND THE CHANGE THEREOF. UNLESS
OTHERWISE DIRECTED BY THE BANK, IN WRITING, THE VENDOR SHALL CONTINUE
TO PERFORM HIS OBLIGATIONS UNDER THE CONTRACT AS FAR AS REASONABLY
PRACTICED AND SHALL SEEK ALL REASONABLE ALTERNATIVE MEANS FOR
PERFORMANCE NOT
PREVENTED BY THE FORCE MAJEURE EVENT.


23
.
OTHERS


THE VENDOR SHALL WARRANT THAT THE REPAIR AND, MAINTENANCE
SERVICE/PRODUCTS OFFERED FOR SALE DO NOT VIOLATE OR INFRINGE UPON ANY
PATENT, COPYRIGHT, TRADE SECRET OR OTHER PROPRIETARY RIGHT OF ANY OTHER
PERS
ON OR OTHER ENTITY, THE VENDOR SHALL INDEMNIFY THE BANK FROM ANY
CLAIM, DIRECTLY OR INDIRECTLY RESULTING FROM OR ARISING OUT OF ANY BREACH
OR CLAIMED BREACH OF THIS WARRANTY.


THE VENDOR SHALL FURTHER EXPLICITLY ABSOLVE THE BANK OF ANY
RESPONSIBILITY/ LIAB
ILITY FOR USE OF SYSTEMS/SOFTWARE DELIVERED AND OF ALL
CASES OF POSSIBLE LITIGATION/CLAIMS DIRECTLY OR INDIRECTLY ARISING OUT OF
ANY BREACH/CLAIMED BREACH OF PATENT/ COPYRIGHT/LICENCE/TRADE SECRET OR
OTHER ENTITY OF THE
ITEMS
SOURCED EITHER FROM THE THIRD
PARTIES OR FROM
THEMSELVES.


THE VENDOR SHALL ON REQUEST FROM THE BANK, FURNISH DETAILED INFORMATION
ON TRAINING COURSES WHICH CAN BE ARRANGED BY THE VENDOR FOR OPERATION
AND MAINTENANCE OF THE
WORK
IN THE EVENT OF THE BANK ELECTING TO

17

of
24

MAINTAIN THE EQUIPME
NTS BY ITS OWN PERSONNEL OR THOSE OF THE THIRD PARTY
NOMINATED BY THE BANK. THE VENDOR SHALL ON NOTICE OF 60(SIXTY) DAYS
ARRANGE TO IMPART COMPREHENSIVE TRAINING IN ORDER TO EQUIP SUCH
PERSONNEL WITH FULL CAPABILITY FOR SATISFACTORY MAINTENANCE OF THE
ITEM
S
.
THE VENDOR SHALL ALSO SUPPLY NECESSARY ENGINEERING MANUALS, TEST
EQUIPMENTS ETC., AS REQUIRED FOR MAINTENANCE. THE COST OF SUCH TRAINING
AND SUPPLIES SHALL BE MUTUALLY NEGOTIATED.


THE VENDOR AND IT’S EMPLOYEES SHALL STRICTLY UNDERTAKE NOT TO
COMMUNICAT
E OR ALLOW TO BE
COMMUNICATED

TO ANY PERSON OR DIVULGE IN
ANY WAY ANY INFORMATION RELATING TO THE IDEAS, CONCEPTS KNOW
-
HOW,
TECHNIQUE, DATA FACTS, FIGURES AND ALL INFORMATION WHATSOEVER
CONCERNING OR RELATING TO THE BANK AND ITS AFFAIRS TO WHICH THE SAI
D
EMPLOYEES HAVE ACCESS IN THE COURSE OF THE PERFORMANCE OF THEIR
OBLIGATIONS TO THE BANK.


ALL DISPUTES AND DIFFERENCES OF ANY KIND WHATSOEVER ARISING OUT OF OR IN
CONNECTION WITH THE PURCHASE ORDER SHALL BE REFERRED TO ARBITRATION. THE
ARBITRATOR MAY BE

APPOINTED BY BOTH THE PARTIES WITH AGREEMENT OR IN
CASE OF DISAGREEMENT EACH PARTY MAY APPOINT AN ARBITRATOR AND THE THIRD
ARBITRATOR WOULD BE APPOINTED BY THE TWO ARBITRATORS AND THE THIRD
ARBITRATOR SHALL ACT AS AN UMPIRE. SUCH ARBITRATION SHALL BE GOVE
RNED BY
THE PROVISION OF THE ARBITRATION
AND CONCILIATION
ACT
,

1996
.






ACCEPTED THE ABOVE CONDITIONS



SIGNATURE OF THE VENDOR




STAMP


NAME:


DESIGNATION:





















18

of
24



IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Suppo
rt Renewal


ANNEXURE
-
E


Business Rules for Reverse Auction



SBP shall finalize the procurement of the item against this Tender through reverse auction mode. SBP
has made arrangement with M/s.
e
-
Procurement Technologies Pvt. Ltd, Ahmedabad
, (ETPL) who
sha
ll be SBP’s authorized service provider for the same. Please go through the guidelines given below
and submit your acceptance to the same along with your Commercial

Bid.



1.

Computerized Reverse auction shall be conducted by SBP, on pre
-
specified date, while

the
vendors shall be quoting from their own offices/ place of their choice. Internet connectivity and
other paraphernalia requirements shall have to be ensured by vendors themselves. In the event
of failure of their Internet connectivity, (due to any re
ason whatsoever it may be) it is the bidders
responsibility / decision to send fax communication, immediately to
ETPL
furnishing the price, the
bidder wants to bid online, with a request to ETPL to upload the faxed price on line so that the
service provide
r will up load that price on line on behalf of the Bidder. It shall be noted clearly that
the concerned bidder communicating this price to service provider has to solely ensure that the
fax message is received by ETPL in a readable / legible form and also
the Bidder should
simultaneously check up with ETPL over phone about the clear receipt of the price faxed. It shall
also be clearly understood that the bidder shall be at liberty to send such fax communications of
prices to be up loaded by ETPL only before

the closure of Bid time and under no circumstances it
shall be allowed beyond the closure of bid time. Such bidders have to ensure that the service
provider is given a reasonable required time by the bidders, to upload such faxed prices online
and if such

required time is not available at the disposal of ETPL at the time of receipt of the fax
message from the bidders, ETPL will not be uploading the prices. It is to be noted that either
SBP or ETPL are not responsible for these unforeseen circumstances. In

order to ward
-
off such
contingent situation, bidders are requested to make all the necessary arrangements / alternatives
whatever required so that they are able to circumvent such situation and still be able to
participate in the reverse auction successfu
lly. However, the vendors are requested to not to wait
till the last moment to quote their bids to avoid any such complex situations.


2.

Please note that the start price of an item in online reverse auction is open to all the participating
bidders. Any bidde
r can start bidding, in the online reverse auction, from the start price itself.
Please note that the first online bid that comes in the system during the online reverse auction
can be equal to the auction's start price, or lesser than the auction's start
price by one
decrement, or lesser than the auction's start price by multiples of decrement. The
subsequent bid
that comes in to outbid the L1 rate

will have to be lesser than the L1 rate by one decrement value
or
in

multiples of the decrement value.


3.

ETPL
shall arrange to train your nominated person(s), without any cost to you. They shall also
explain you, all the Rules related to the Reverse Auction/ Business Rules Document to be
adopted along with bid manual. You are required to give your compliance on it

before start of bid
process.


MATERIAL FOR BID:
Supply of
IBM Websphere MQ 7.0 Software Subscription and Support
Reinstatement (Part No.D55V2LL) and IBM Websphere MQ Processor Value Unit (PVU) SW
Subscription and Support Renewal (Part No.E0256LL) for 2
nd

and 3
rd

consecutive year
as

per
the requirement
and scope of work finalized with you against the RFP.


4.

BIDDING CURRENCY AND UNIT OF MEASUREMENT:

Bidding will be conducted in
Indian
Rupees (INR) per
-----

(
Total
Unit

Rate
) of the item
.



19

of
24

5.

BID

PRICE:

T
HE
B
I
DDER HAS TO QUOTE TH
E
T
OTAL
U
NIT
R
ATE

TO
SBP

FOR THE ITEMS SPECIF
IED
.

C
ALCULATION SHEET
,

IF ANY
,

TO ARRIVE AT THE
T
OTAL
U
NIT
R
ATE

TO
SBP

WILL BE PROVIDED BY
SBP.




6.

The technical & commercial terms are as per RFP Document and Vendors technical
and
commercial bid and subsequent correspondences between SBP and the vendors
regarding commercial terms & conditions.


7.

VALIDITY OF BIDS
: The Bid price shall be firm for a period as specified in the tender document
and shall not be subjected to any change
whatsoever.


8.

At the end of the reverse auction, bidder has to provide a detail break up for his lowest offer.


9.

Procedure of Reverse Auctioning


i.

Auction Format: English Reverse Auction No Ties Auction



There is only 1 Bidder at a particular position / ra
nk, which means 1 L1, 1
L2 & so on.



The criteria followed here is of Price only. So, the Bidder who quotes the
lowest Price is declared as the winner of the Auction.




A bidder here can revise his bids. The revised price should be lower than
the L
-
1 price

at that point of time.




ii. Bidding Process And
Timeline (You should complete the following


steps
)



Participate in the training Programme for bidding by

auction conducting
vendor
on the d
ates mentioned in this document



You should be prepared with competitive price quotes on the day of the
bidding event.



Participate in the online bidding event
.



iii. Start bid price




S
TART BID PRICE IS TH
E UPPER
/
CEILING PRICE OF THE

CONT
RACT VALUE FIXED
BY
SBP

FOR THE REVERSE AUCT
ION EVENT
.

B
IDDERS CAN BID ONLY
LOWER
THAN THE START BID P
RICE
.




Start bid price shall be available to the bidders during the start of the auction
on the auction site.



iv.

Bid Decrement




B
ID
D
ECREMENT IS THE FIXE
D AMOUNT BY WHICH
,

OR BY MULTIPLES
OF
WHICH
,

THE NEXT BID VALUE C
AN BE DECREASED
.




B
ID
D
ECREMENT SHALL BE AV
AILABLE TO THE BIDDE
RS DURING THE START
OF
THE AUCTION ON THE A
UCTION SITE



v. Bid Price in reverse auctio
n



The bidder’s bids in the reverse auction must represent the total price as
stipulated in the RFP document
excluding applicable
taxes
.

Bidders will
quote total price in Indian Rupees. However, at end of the reverse auction
process, vendors have to submit

Off
-
line rates with break
-
up of prices in

the
format placed at Annexure
-

C
.



VI
.

A
UCTION
D
URATION



T
HE AUCTION WILL BE O
F
1

HOUR DURATION
.

I
N CASE THERE IS ANY
ACCEPTABLE BID QUOTE
D BY ANY BIDDER WITH
IN
5

MINUTES OF CLOSING O
F

20

of
24

THE AUCTI
ON
,

THE AUCTION WILL BE
EXTENDED BY ANOTHER
5

MINUTES
.

S
UCH
EXTENSION WILL BE AL
LOWED TO CONTINUE TI
LL NO QUOTE IS PLACE
D WITHIN
5

MINUTES OF THE LAST
QUOTE OR
30

MINUTES WHICHEVER IS

LOWER
.

P
LEASE NOTE THAT IF T
HERE ARE MORE THAN O
NE ITEM IN A SINGLE
AUCT
ION
,

THE AUTO
-
EXTENSION WILL BE AP
PLICABLE TO THE ENTI
RE EVENT

I
N ANY
EVENT THE AUCTION PR
OCESS DEEMS TO HAVE
CONCLUDED BY
90

MINUTES
FROM THE START OF TH
E AUCTION
.

A
UTO
-
BID FEATURE WILL BE
ENABLED
FROM THE START TIME
OF BIDDING
.

T
HIS FEATURE WILL BE
EXPLA
INED DURING
TRAINING
.


vii
. Price Bid evaluation and award of purchase order



Successful vendor shall be required to submit the final prices, quoted
during the English Reverse (no ties) in
Annexure
-
C Format

after the
completion of Auction to

SBP, duly signed and stamped on company’s
letter head as token of acceptance without any new condition other than
those already agreed to before start of auction.



B
ASED ON THESE FINAL
UNIT RATES
,

SBP

WILL CALCULATE PRICE

OF ALL
ITEMS REQUIRED AT A
LOCATI
ON
/
BRANCH
.




SBP reserves the right to reject any or all the bids without assigning any
reason whatsoever.



viii. Commercial Loading




Any commercial loading shall be intimated to bidders in advance and it shall
be added to price during dynami
c auction process. For evaluation purpose,
commercial loading if any, shall be added to the quoted price of respective
bidder. However for ordering only the final bid placed by you shall be
considered.



After the completion of English Reverse (no ties), th
e
Closing Price

(
CP
)
shall be available. In case, any commercial loading was made to L1 bidder’s
price, it shall be de
-
loaded from the closing price of L1 bidder (
CP
) for
further processing.



The ratio of CP and originally quoted price shall be applied on a
ll elements
of originally quoted prices to arrive at the final price break up.


10.

During
English Reverse (no ties),

if no bid is received within the specified time, SBP, at its
discretion, may decide to revise Opening price / scrap the reverse auction proces
s / proceed with
conventional mode of tendering.


11.

Your bid will be taken as an offer to supply. Bids once made by you, cannot be cancelled /
withdrawn and you shall be bound to supply as mentioned above at your final bid price.
Should
you back out and no
t supply/implement as per the rates quoted, SBP shall take action as
appropriate
.


12.

You shall be assigned a
Unique User Name

&
Password

by ETPL You are advised to change
the Password after the receipt of initial Password from ETPL

to ensure confidentiality
. All bids
made from the Login ID given to you will be deemed to have been made by your company.


13.

You will be able to view the following on your screen along with the necessary fields in the
English Reverse (no ties) {Reverse Auction}:

a.

Leading Bid in the A
uction (only total price)

b.

Bid Placed by you

c.

Opening Price.

d.

Your rank in the auction.


14.

At the end of the Reverse Auction, SBP will decide upon the winner. SBP’s decision on award of
Contract shall be final and binding on all the Bidders.


15.

SBP shall be at

liberty to cancel the reverse auction process / tender at any time, before
ordering, without assigning any reason.


21

of
24


16.

SBP shall not have any liability to bidders for any interruption or delay in access to the site
irrespective of the cause.


17.

Other terms and

conditions shall be as per your techno
-
commercial offers and other
correspondences till date.


18.

You are required to submit your acceptance to the terms / conditions / modality given above
before participating in the reverse auction.



Terms & Conditions o
f Reverse Auction


1.

LOG IN NAME & PASSWORD:

Each Bidder is assigned a Unique User Name & Password by
ETPL. The Bidders are requested to change the Password after the receipt of initial Password
from ETPL
.
All bids made from the Login ID given to the bidder
will be deemed to have been
made by the bidder.


2.

BIDS PLACED BY BIDDER:

The bid of the bidder will be taken to be an offer to execute the
work. Bids once made by the bidder cannot be cancelled. The bidder is bound to execute the
work the as mentioned above

at the price that they bid. Should any bidder back out and not
make the supplies at per the rates quoted, SBP and / or
ETPL

shall take action as appropriate.


3.

LOWEST BID OF A BIDDER:

In case the bidder submits more than one bid, the lowest bid will
be con
sidered as the bidder’s final offer to execute the work


4.

AUCTION TYPE :
1
). English Reverse No Ties


5.

DURATION OF AUCTION
: The auction will be of 1 hour duration. In case there is any
acceptable bid quoted by any bidder within 5 minutes of closing of the a
uction, the auction will be
extended by another 5 minutes. Such extension will be allowed to continue till no quote is placed
within 5 minutes of the last quote or 30 minutes whichever is lower. Please note that if there are
more than one item in a single
auction, the auto
-
extension will be applicable to the entire event.
In any event the auction process deems to have concluded by 90 minutes from the start of the
auction. (THIS SCHEDULE IS TENTATIVE. IF ANY CHANGE IN SCHEDULE, THE SAME
SHALL BE COMMUNICATED

TO YOU)


6.

BID DECREMENT
: The minimum Bid decrement shall be available to the Bidders at the start of
the auction. The bidder can view the same by clicking on the Item details at the start of the
auction. The bidder can bid lower than the Lowest Bid in the
auction by a decrement, multiple of
the minimum Bid decrement or at least of minimum bid decrement plus multiple of Bid
Decrement.


7.

VISIBLITY TO BIDDER:
The Bidder shall be able to view the following on his screen along with
the necessary fields during Eng
lish Reverse


No ties Auction:


-

Leading Bid in the Auction

-

Bid Placed by him

-

Rank of the respective bidder
.

-

Opening Price


8.

AUCTION WINNER:

At the end of the Reverse Auction, SBP will evaluate all the bids submitted
and will decide upon the winner.


9.

OTHER

TERMS & CONDITIONS
:

-

T
HE
B
IDDER SHALL NOT INVO
LVE HIMSELF OR ANY O
F HIS REPRESENTATIVE
S IN
P
RICE
MANIPULATION OF ANY
KIND DIRECTLY OR IND
IRECTLY BY COMMUNICA
TING WITH OTHER
SUPPLIERS
/

BIDDERS
.


22

of
24

-

The Bidder shall not divulge either his Bids or any other exc
lusive details of SBP to any
other party.

-

SBP’s decision on award of Contract shall be final and binding on all the Bidders.

-

SBP along with ETPL can decide to extend, reschedule or cancel any Auction. Any
changes made by SBP and / or ETPL
,
after the first
posting will have to be accepted if
the Bidder continues to access the site after that time.

-

ETPL
shall not have any liability to Bidders for any interruption or delay in access to the
site irrespective of the cause.

-

ETPL
is not responsible for any damages
, including damages that result from, but are not
limited to negligence. ETPL

will not be held responsible for consequential damages,
including but not limited to systems problems, inability to use the system, loss of
electronic information etc.


N.B.

-

A
LL
THE
B
IDDERS ARE REQUIRED
TO SUBMIT THE
A
GREEMENT
F
ORM
(A
NNEXURE
-

II)

DULY SIGNED TO
M/
S E
-
P
ROCUREMENT
T
ECHNOLOGIES
P
VT
.

L
TD
,

A
HMEDABAD
.




-

A
FTER THE COMPLETION
OF THE
A
UCTION EVENT
,

ALL THE
B
IDDERS HAVE TO SUBMI
T THE
P
RICE
B
REAKUP
D
ULY
S
TAMPED
&

S
IGNED ON

THEIR
C
OMPANY

S
L
ETTER
H
EAD IMMEDIATELY TO
M/
S E
-
P
ROCUREMENT
T
ECHNOLOGIES
P
VT
.

L
TD
,

A
HMEDABAD
FOR FURTHER PROCEEDI
NGS
.





The above terms and conditions are acceptable to us.




Vendor’s name with Seal




























23

of
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0 Software Subscription
,

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Reinstatement

& Support Renewal


ANNEXURE
-
F

(Should be on Vendor’s Letter head)




State Bank Of Patiala

IT Services Department

Head Office, The Mall

Patiala
-
147001 (Punjab)




COMPLIANCE STATEMENT






DECLARATION



We h
ereby undertake and agree to abide by all the terms and conditions stipulated by the Bank in the
tender document including all Annexures, addendum and corrigendum. We shall participate in the on
-
line
auction conducted by M/s. e
-
procurement Technologies Ltd
., Ahmedabad and submit our commercial
bid. We shall also abide by the business rules prescribed for online auction.






Signature and Seal of Bidder


















24

of
24


IBM Websphere MQ 7.0 Software Subscription
,

Support

Reinstatement

& Support Renewal


A
NNEXURE
-
G


To


M/S. e
-
procurement Technologies Limited

Ahmedabad



Sub:

Agreement to the Online Bidding Process related Terms and Conditions


Dear Sir,


This has reference to the Terms & Conditions for the Reverse Auction mentioned in the Business Rule do
cument
enclosed with the RFP document of State Bank of Patiala, IT Services Department, Head Office, The Mall, Patiala
for procurement of hardware and software:


This letter is to confirm that:


1)

The undersigned is authorized representative of the company.


2)

We have studied the Commercial Terms and the Business rules governing the Reverse Auction as
mentioned in tender document of SBP and confirm our agreement to them.


3)

We also confirm that we have taken the training on the auction tool and have understood th
e functionality
of the same thoroughly.


4)

We confirm that SBI Group and e
-
procurement Technologies Limited shall not be liable & responsible in
any manner whatsoever for my/our failure to access & bid on the e
-
auction platform due to loss of internet
connec
tivity, electricity failure, virus attack, problems with the PC etc. before or during the auction event.


5)

We understand that in the event we are not able to access the auction site, we may authorize C1 India to
bid on our behalf by sending a fax containing

our offer price before the auction close time and no claim
can be made by us on either State Bank Group or e
-
procurement Technologies Limited regarding any loss
etc. suffered by us due to acting upon our authenticated fax instructions.


6)

I/we do understand

that e
-
procurement Technologies Limited may bid on behalf of other bidders as well in
case of above mentioned exigencies.


7)

We, hereby confirm that we will honour the Bids placed by us during the auction process.



With regards





Signature with company

seal


Name



Company / Organization



Designation within Company / Organization



Address of Company / Organization