Subject: Date: 1 December 2011 Time: Location:

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Nov 7, 2013 (4 years and 2 days ago)

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INFORMATION SERVICES


General Administrative Systems Planning Sub
-
Committee

Minutes



Subject
:

Regular Meeting

Date
:


1 December
2011

Time
:
9:00


12:00 am


Location
:
Ed 560


Meeting Facilitator
,

Shannon England,

Information Services


Attended
:
Holger Kreek
, Lisa Fedak, Angelique Saweczko,
Kathy
Junior, Eric Exner
, Ray Konecsni
,

Keith Fortowsky
,

Maureen Voss
,
Susan McGillivray
, Sandy Slopinski, Rose
-
Marie Bouvier, Rayola
Anderson


Regrets
:
John Metcalfe
,

Karen Wiome, Art
Exner
,
Larry Gauthier Meigen

Schmidt,
Carol McDonal
d

Location of Documents:



http://www.uregina.ca/uit/gasp




Agenda




1.

Review of Agenda

2.

Approval of Minutes

3.

Project Status Report (Susan McGillivray)

4.

Intranet Update (Shannon England)

5.

Project Request


Internal Invoicing
System (Maureen Voss)

6.

Banner Knowledge Management Committee (Maureen Voss)

7.

Posting of Documents to the web:

a.

Agenda 1 December 2011.

b.

Minutes


3 November 2011.


Discussion/Results



1.

Review of Agenda
.

Item 5, a Project Request for an Internal Invoicing
System

and Item 6 the Banner
Knowledge Management Committee

was added to the Agenda.


2.

Minutes
of
3 November
2011
.
The minutes were not available and will be circulated within the next few
days.



3.

Review of Project Status (S
usan McGillivray
)
.

Susan provided an update on all
current
projects in
progress
.



4.

Intranet Update (Shannon England).

A consulting company has been engaged to assist in determin
in
g
requirements for an intranet. This project is approximately 50% complete.

The consulting company will
issue an overall plan for the institution. Shannon anticipates that the project will wrap up in January 2012.


5.

Project Request


Internal Invoicing System (Maureen Voss).

Maureen provided information on this
request. This p
roject would eliminate the use of internal journal vouches and it would be easier to monitor

INFORMATION SERVICES


General Administrative Systems Planning Sub
-
Committee

Minutes


work/funds that are owed or completed on behalf of another department/faculty.

The Committee approved
a feasibility study and was prioritized as the new #14 on th
e project listing.


6.

Banner Knowledge Management Com
m
ittee
. Shannon reported that the three positions have been
assigned to IS.

Discussions are ongoing regarding the University’s ability to change processes to better
utilize Banner.


7.

Posting of Documents
to the web
. Approved

a.

Agenda


3 November 2011.

b.

Minutes


5 October 2011
.






Action Items


Action

Responsibility & Due Date






Next Meeting
Details


Wednesday
,

5 January
2011

Ed 560

9:00


12:00





Action Items
-

Completed


Action

Responsibility

& Due Date

Date Completed