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Standards for Capacity Development,

Structure and Work Processes





Afghanistan Energy Programme
-

Renewable Energy Supply for Rural Areas (ESRA)

C4: Capacity
Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

1

-

ESRA
-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas

DRAFT



Standards, Structure and Workflows


for


Capacity Development Interventions




Version 1


08.November 2010



ESRA


See also: HRDP
-
Platform
https://HRDP
-
ESRA.org

Contents

1

The Structure of Capacity Building Interventions

................................
....................

2

2

Standards for ESRA Capacity Development

................................
.............................

3

2.1

The ESRA CD
-
Measures Code System

................................
...............................

3

2.2

The “
Course Characterisation Format



CCF

................................
...................

4

2.3

Standards for the ToR
-

Contracting Training Providers

................................
...

6

2.3.1

Guidance for the training provider to write a proposal for a specific (modularised)
training course

................................
................................
................................
.....

7

2.4

The Yearly Operation Plan

................................
................................
.................

15

2.5

The Training Report Guideline / Evaluating a Training Report

.......................

16

2.6

Evaluation scheme


“participants evaluate the course”

...............................

20

2.7

Training Types:

................................
................................
................................
...

25

2.8

List
s

................................
................................
................................
......................

28

2.8.1

Full list of participants


to be filled at the beginning of a training course

............
28

2.8.2

Presence list


to be filled each day of a training course

................................
.....
28

3

Workflows and


Work Processes

................................
................................
...........

29

3.1

General Sequencing of Activities for Preparing CD

................................
.........

29

3.2

Operation Plan Procedure

................................
................................
..................

30







Standards for Capacity Development,

Structure and Work Processes





Afghanistan Energy Programme
-

Renewable Energy Supply for Rural Areas (ESRA)

C4: Capacity
Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

2

-

ESRA
-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas

1

The Structure of Capacity Building Interventions





C
apacity Building Programmes

(CBP)
are a
combination of training courses and awareness
building measures.



They also include other organisational
development measures like networking, setting of
rules and enforcement, defining and implementing
responsibilities and planning and maintenance.




The sequence of the constituting training courses
is target group specific.



Training courses

(like
awareness building, skills
training, workshop, conference, hands on training,
mock drills, etc.) depend on the contents and the target
group.
Training courses can be combined to a
Capacity Building Programme.



Awareness building measures

are activ
ities
that

change attitudes, insights and
aim at

chang
ing

performance

and willingness

to take up
responsibilities.



Development workshops

are a collective and
participatory hand
-
on work period for project
planning, brainstorming and coordination. They
give coordinate
d input into the design process
,
identify strategies, work processes and capacity
development needs
.



Skills courses

are composed of different modules
that are combined according to the needs of the
target group. The focus should be always on
practical exercises to increase the ability “to better
do or perform”.



Modules

are the

basic unit of all
training courses
.



They

are homogenous in content and methods and
can be used for different
training
courses.




The aim is to create a “supermarket of modules”
that allow the adaptation for new requirements in
courses or programmes.



Their combination determines the course level
(basic


intermediate


advanced).




Resources are

the necessary
input in terms of budget,
trainers, coordinators, moderators and the
legal/regulatory


Capacity Building

Programme
s

Awareness
Measure 1

Skills Course
managerial
1
-
n

Skills Course
technical
1
-
n

Development
Workshops 1
-
n

Module

Module

Module

Module

Module

Module

Resource
s

Resource
s




Standards for Capacity Development,

Structure and Work Processes





Afghanistan Energy Programme
-

Renewable Energy Supply for Rural Areas (ESRA)

C4: Capacity
Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

3

-

ESRA
-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas

2

Standards
for

ESRA Capacity
Development


2.1

The ESRA CD
-
Measures
Code System


For the
Knowledge Management a unique CODE is given to each activity
/event
. This code
should

be used for the documentation in hardcopy, softcopy and on
a

WEB
-
platform

(if developed)
. The
code will be given by the training management
unit (C4
-
TMU
)
in consultation w
ith the concerned
course

component managers
. The
TMU

keeps a master code list.


General structure of the code:


Classifier 1

Y
ear

of implementation

Classifier 2

Number


Classifier

1:
Themes relevant for RE

CBP
1
:

Capacity Building
Programme

POL
I
CY:

Policy regulatory framework and
strategy development, legal affairs

POWER:

Technical knowledge RE
development, Engineering

HYDEL:

Hydropower
technical skills


WIND:

Wind

technical skills

SOLAR:

Solar energy
technical skills

BIOMA:

Bioma
ss related technical skills

PLAN:

Planning of Electricity Supply (on
National and Provincial Level)
-

Electricity Demand Analysis

MONI
T
:

Monitoring, quality and regulatory
control

OPERA:

Plant
Operation and
Management

STAND:

Standardisation, Standards,

ADMIN:

Administration, computer skills

MANAG:

Management

SOCIA
L
:

Social skills, Mobilisation, Language

USE:

Business and market
-

economics and
social impacts

HRDP:

Human Resource Development,
Training, Training of Trainers,
Education

AWARE:

Awareness Bu
ilding for RE

ORGA:

Organisational and institutional
development




1

For Capacity Building Programmes a special CCF should be
made. It is a
reduced CCF describing the components of a CB
-
Programme

Classifier 2:

Main Target Group

MIXED:

Mixed Group

POLIT:

Politicians

RED:

Officers of the national and provincial
Renewable Energy Directorate
(Engineers, Administrators,
Technicians,
Managers)

ADMIN:

Administrators

MANAG:

Managers

ENGIN:

Engineers

TECH:

Technical staff other than engineers

PLAN:

Planners

OPERA
:

Technical and management staff for
operation and maintenance of RE
plants

PROD:

Producers

of equipment and
construction

EDUC:

Teachers
, trainers
, resource persons

USER
:

Users of electricity
,
(productive,
consumers)

MEDIA:

Media

ESRA:

ESRA Staff and related





Standards for Capacity Development,

Structure and Work Processes





Afghanistan Energy Programme
-

Renewable Energy Supply for Rural Areas (ESRA)

C4: Capacity
Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

4

-

ESRA
-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas



Example
s
:

AW
A
R
E
-
2010
-
MEDIA
-
01

An awareness building measure for journalists, 2010, No 1

POWER
-
2010
-
PLAN
-
02

A
technical
course on RE for planners, 2010, No 2

USE
-
2010
-
USER
-
01


A CEFE course for interested community members, 2010, No 1

OPER
A
-
2011
-
OPERA
-
03

Course on operation and maintenance for operators, 2011, No 3


The CODE is obligatory for
every training programme. The CODE would be used for referring to
status of implementation, participants’ lists, training reports etc.



2.2

The “
Course Characterisation Format




CCF



The CCF
(with 3 parts)
is a standard for the description of a training
course.

It is used for:

a)

Documentation of planned courses

(part 1 and 2)

b)

Core part of tendering process to describe what content and methods are required

(part 3)

c)

Executive summary of a training report after implementation of the course (after revision and
updating of the CCF of the planned course)

d)

Documentation and dissemination of the implemented course

(part 1)



Part 1:

for public information


Code

See ESRA code system (“classifier1”
-
year
-
“classifier 2”
-
number)

essential

Title



Short title



Status

Implemented:

the event is ongoing or finished

Scheduled:

the event has a date

Planned:

the event will take place (is approved) but date is not defined

Foreseen:
the event is in a development phase




Training type

See table below for descriptions
-

Lik
e:



Awareness Building



Skills Training



Hands
-
on and on the Job training



Training of Trainers



Coaching



Workshop


Level

Basic:
Essential contents for the Target Groups/Organisations

Advanced:
Advanced content that build on basic contents and/or provide more

in depth information
and skills

Specialised
: Specialised content
-

not relevant for all the Target Groups, but optimised according to
emerging requirements in specific cases.

Refresher
: Repetition of main training content of previous training


Language



Target Institutions

List of institutions / organisations targeted (those who will benefit from this training)



Target group

Persons to be trained: either individuals with their dedications or only their dedications



Course objectives

Short list of

the aims and purpose of the CD intervention. If different modules are necessary, give
objective for each module.






Standards for Capacity Development,

Structure and Work Processes





Afghanistan Energy Programme
-

Renewable Energy Supply for Rural Areas (ESRA)

C4: Capacity
Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

5

-

ESRA
-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas

The course/module aims at:

-

Xxx


Expected
/

achieved
results/impacts in
terms of awareness,
knowledge
,

skills

What is expected to be reached at the end of the course? If the curse is finished, give the achieved
results “The participants are aware of …., know ….
o
r are able to ….


The participants:

-

Xxx



Indicators for
success/impact

Quantitative or qualitative
indicators of the CD intervention



Description of
contents /agenda

List of main contents to reach the objectives. This list does not have to be exhaustive, but is likely to
capture the most important inputs to be covered



Report and training
material

If the training is conducted, indicate the file names (and the storage place) of the:



Training report



Handouts, training material



Reference papers/ resource papers

(in online HRD Training Management systems, upload the files)


Images/pictures

Place some
typical images or give file name and location



Training provider

The foreseen of selected training provider (Name, Address, phone, fax, email and website)



Contact and
Resource persons

Contact person of the training provider (Name, telephone, email)


Cooperating
institutions/organisa
tions

List of institutions that are involved in the training as co
-
organisers, supporters (not the target
institutions!)





Planned/actual
Participants
numbers

Estimate of a maximum number of participants. After
completion give the exact number.


Total: xx

male xx

female xx


Start dd/mm/yy

xx/yy/20zz

If implemented
or scheduled

End dd/mm/yy

xx/yy/20zz


Duration

xx days or weeks


Venue

If adequate, the place of the teaching


Credits

Give indication if the
training course will be part of a crediting system or other type of formal
recognition



ESRA contact

Give name of the responsible ESRA person incl. phone number and email



Part 2:

Non public information


Information for
training managers

Add here all

the internal material relevant for the training, like:



ToR,



proposal from training provider,



internal concept papers,



internal evaluations



available budget



etc.

G
ive filename (best with “code” as identifier) where to find them. If


Comments







Standards for Capacity Development,

Structure and Work Processes





Afghanistan Energy Programme
-

Renewable Energy Supply for Rural Areas (ESRA)

C4: Capacity
Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

6

-

ESRA
-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas

2.3

Standards for the ToR
-

Contracting
Training Providers

(
See
also workflow section xx)


The ToR for a specific training course require the careful preparation of
5

parts:


1.

General description of the ESRA project and the context of
the specific training required

2.

A
CCF

that describes the outline of the training measure. This CCF will be used for the
documentation of the TMU and it will be updated by the training provider after the course. The
updated CCF will be the executive summary
of the training report.

3.

A specific outline of the expected
syllabus and the expected teaching methods

and required
material.

4.

A list of deliverables including the requirements/checklist for the
training report
.

Like:



Detailed course agenda



Conduct the
course



Coordination with the responsible ESRA manager



Training report including
:

-

an updated Course Characterisation Form (CCF),

-

all handouts/material used in the training in soft and hardcopy

-

List of participants in a provided format

-

List of trainers in a

provided format

-

Evaluation of the participants (test results, documentation of the test method)

-

Evaluation of the course by the participants


5.

Templates

to be used for the offer

in the annex of the ToR:

-

Course Characterisation Form (CCF)

of the course

-

List

of participants
,

-

List for documenting the trainers and resource persons

-

Evaluation sheets



TOR:
add ESRA CD code


Capacity Development in the Subsector of Rural Electrification

through Renewable Energy





Capacity Development Component


ESRA
-

GTZ

Page
7

2.3.1

Guidance for the training provider to write a proposal

for a specific
(modularised) training course


GTZ Energy Programme Afghanistan


Capacity Development



Title



Main parts to be checked and changed


Background to the Programme

Add general text explaining the overall programme and context



The required courses with objectives and expected results are described in the
Course
Characterisation form below:

The training course is part of the capacity building programme
ESRA code for the CBP
.


Deliverables of the assignment:

-

Time and target group

-

Training materials

-

Assessment of participants after implementation of the training co
urse.

-

Training report according to ESRA standards, including evaluation of the progress of
participants is provided one month after the end of the training

-

Training certificates


The bidder has to deliver for the offer in English language:

A.

A technical
proposal (see details below, 1) CCF and 2) Information requirement for the
offer)

1.

An interpretation of syllabus/modules (for the basic and the advanced course)


2.

The teaching methods for each module

3.

A day by day agenda

4.

Responsibilities of the training mana
gers and the trainers (CV)

5.

Presentation of your teaching facilities (incl. boarding facilities if available)

B.

A company profile

C.

A financial proposal



TOR:
add ESRA CD code


Capacity Development in the Subsector of Rural Electrification

through Renewable Energy





Capacity Development Component


ESRA
-

GTZ

Page
8

1)

CCF


Course Characterisation Format

The CCF gives the first general information about the planned course. It has to be updated
after
the course by the selected training provider and used as Executive Summary in the
Training Report

CCF


Course Characterisation Format

Code


Title


Short title


Status


Training type


Level


Language


Target Institutions


Target group


Course objectives


Expected results/

impacts in terms of
awareness, knowledge,
skills


Indicators for
success/impact


Description of
contents /agenda


Report and training
material

Open


to be filled after the training courses (filename)

Images/pictures

Open
-

to be filled after the training courses (filename)


Training provider

Open
-


to be filled after the training courses

Contact and
Resource persons

Open
-



to be filled after the training courses

Cooperating
institutions/organisati
ons

open

Planned/actual
Participants numbers

Basic:


Total: xx

male ??

female ??

Advanced:

Total: xx

male ??

female ??

Start dd/mm/yy

xx/yy/20zz

End dd/mm/yy

xx/yy/20zz

Duration


Venue

open

Credits

To be defined

ESRA
contact

C1: NN.


Information for ESRA

Not to fill by the training provider

comments


TOR:
add ESRA CD code


Capacity Development in the Subsector of Rural Electrification

through Renewable Energy





Capacity Development Component


ESRA
-

GTZ

Page
9

2)

Information requirement for the offer


Please give in your offer for a
“basic”, for an “advanced” and for a “refresher” course
:



An
interpretation of the following syllabus/modules (
for the basic, advanced and refresher
courses
)


the contents for
each course

has to be clearly shown.



The teaching methods for each module



A day by day agenda



Responsibilities of the training managers and
the trainers (CV)



Presentation of your teaching facilities (and if you have boarding facilities)

You can add or change topics if you feel that it would be more adequate to reach the overall objectives
and the expected results. Pleas give reasons if you sug
gest changes.


Conditions and
requirements for the
offering training provider



A pre
-
assessment of the knowledge of the participants is appreciated.



The training should be divided into a basic course, an advanced course
and follow up activities according
to the needs of the participants.


o

Basic course will be repeated xx time (x courses), each with the
duration of x full days. Each basic course will have max. xx
participants.


o

Advanced course (one course) will have the duration of 6 full days,
for max. xx
participants

o

Follow up and refresher, 12 half days. The content will be identified in
coordination with ESRA and the participants in a final workshop (after
the advanced course).



The involvement of international experts is highly appreciated



All handouts,

presentations and exercises have to be part of the training
report in soft and hardcopy



The language for the course language be
Dari and English




Detailed information required from the bidder

Syllabus: main fields

Main modules of the training
(modules and sequence can be
changed)













TOR:
add ESRA CD code


Capacity Development in the Subsector of Rural Electrification

through Renewable Energy





Capacity Development Component


ESRA
-

GTZ

Page
10

Methods required


Training approach

-

Classroom lectures should be minimised,

-

The training has to use “real life” examples whenever possible

-

Participatory teaching approach is a must, guided
discussions have to
be integrated into the training sessions

-

Group work should be organised whenever possible

-

Role plays are necessary to practice discussions on technical issues
with operators, decision makers, planners and users


-

The complexity of the used language has to be adapted to the skills of
the participants.

Training materials /
handouts

List of the training material that will be produced/delivered (like
presentations, reading material, task sheets for group work etc.)


Assessment and tests

-

The skills and gaps of the participants have to be assessed in the
beginning of the course (or each module)

-

There should be written test (for each module, or for each group of
modules). The tests and their results have to be documented.

Evaluation and
certification

-

Each module has to be evaluated by the participant. The evaluation
has to be summarised for the
training report.

-

At the end of the course the trainers have to deliver a short evaluation
of each participant.

-

A certificate has to be given at the end of the training course.


TOR:
add ESRA CD code


Capacity Development in the Subsector of Rural Electrification

through Renewable Energy





Capacity Development Component


ESRA
-

GTZ

Page
11

3)

The Training Report
-

Checklist


Checklist: Content

of a Comprehensive Training Report


In soft
-

and hardcopy

Cover Page

Title with ESRA code, contract number, date, Authors (with address)

Clear reference to GIZ (if existing: other contributors, Donors)

Logo of the implementing institution and GIZ (and
others)


(Not in every case all the topics are needed!)

Executive
summary

The updated CCF (Course Characterisation Format) is be used as an Executive
Summary)

Objectives

Objectives and expected outcome (with reference to the TOR)

The
programme

Covered
themes


incl. a description



What was done and when (
agenda
)



How was it done (
description of the method
)

Outcome



Which
results
were produced (incl. group work results)



What
impact

could be observed

Discussion



Difficulties and obstacles encountered and
the ways and means how these
difficulties were resolved



Conclusions and recommendations

for the project and future activities
-

further steps to be taken and recommendations for follow
-
up course

Evaluation



A brief
evaluation

of the workshop



Annex




The
TOR



List of Participants

(with designation, institutional address, email and
telephone)



List of trainers

and resource persons (with designation, institutional address,
email and telephone)



List of all course material



The
course material

in
soft

and hardcopy



Photo

and media documentation (with date and newspaper/media specification)



Course brochure or flyers
-

if done



The
workshop or course evaluation

(if evaluation forms were used: in original
and as softcopy in the provided Excel sheet
)




TOR:
add ESRA CD code


Capacity Development in the Subsector of Rural Electrification

through Renewable Energy





Capacity Development Component


ESRA
-

GTZ

Page
12

4)

Annexes 1
-

Templates


4.1

Format for the participants list

Full list of participants


to be filled at the beginning of a training course

Participant List

Serial No:

Training Name:


Code:

Date:

Location:

Name


Sex


Dept. /Org


Designation


Address (home
and office)





Ph. No. (office)


Residential
Phone


E
-
mail


Mobile


Specialization








Name


Sex



Etc,





Presence list


to be filled each day of a training course

Training Name:


Code:

Date:

Trainer:
Signature



S.No

Name (printed)

Presence: from
-

to

Signature of participant

1




2




3




4




TOR:
add ESRA CD code


Capacity Development in the Subsector of Rural Electrification

through Renewable Energy





Capacity Development Component


ESRA
-

GTZ

Page
13


4.2

Evaluation scheme


“participants evaluate the course”

This evaluation sheme should be used for each module (end of evry
day)




TOR:
add ESRA CD code


Capacity Development in the Subsector of Rural Electrification

through Renewable Energy





Capacity Development Component


ESRA
-

GTZ

Page
14

5)

Annexes 2


Content Contribution







Standards for Capacity Development,

Structure and Work Processes




Capacity Development Component


ESRA
-

GTZ

Page
15

ESRA
-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas


2.4

The Yearly Operation Plan







Training Report

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy Supply for Rural Areas (ESRA)

C4: Capacity Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

16

-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas

(ESRA)


2.5

The Training Report

Guideline

/ Evaluating a Training Report

Each training course needs a comprehensive report. The checklist below should be part of the
contact with a training provider.

A training
report has to be
always delivered in soft and hardcopy. This should be specifically
mentioned in the contract.


The following aspects should be
carefully
considered:


It is the report delivered in time?


Does it cover all the topics prescribed in the ToR?


It

is structured clearly?


Is a complete list of participants, trainers, visits etc. is appended in the report?


Are observations and comments realistic and suggestions for improvement made?


Is G
I
Z and the programme mentioned with logo and address in the
appropriate places?


It is provided in hard and soft copy?


Are the accounts correct and completed in time.


Is an evaluation of the training and trainer by participants included and
complete?

(Correct
Evaluation questionnaire as per the type of event is used
)?


Is all the training material and agenda included?



Checklist: Content of a
C
omprehensive
Training R
eport


In soft
-

and hardcopy

Cover Page

Title with ESRA code, contract number, date, Authors (with address)

Clear reference to GIZ (if existing: other
contributors, Donors)

Logo of the implementing institution and GIZ (and others)


(Not in every case all the topics are needed!)

Executive
summary

The updated CCF (Course Characterisation Format)
is

be used as an
Executive Summary)

Objectives

Objectives
and expected outcome (with reference to the TOR)

The
programme

Covered themes


incl. a description



What was done and when (
agenda
)



How was it done (
description of the method
)

Outcome



Which
results
were produced (incl. group work results)



What
impact

could be observed

Discussion



Difficulties

and obstacles

encountered and the ways and means how
these difficulties were resolved



C
onclusions and recommendations

for the project and future
activities
-

further steps to be taken and recommendations for follow
-
up course

Evaluation



A brief
evaluation

of the workshop






Training Report

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

17

-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas

(ESRA)


Annex




The
TOR



List of Participants

(with designation, institutional address, email and
telephone)



List of trainers

and resource persons (with designation, institutional
address, email and telephone)



List of all course material



The
course material

in
soft

and hardcopy



Photo

and media docum
entation (with date and newspaper/media
specification)



Course brochure or flyers

-

if done



The
workshop or course evaluation

(if evaluation forms were used:
in original and as softcopy in the provided Excel sheet
)



Accounts

The necessary documents for
settling the accounts


all bills and invoices
in original





Training Report

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

18

-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas

(ESRA)



Training report evaluation

Date of reception of proposal

Course
provider


Course code:

Course title



Date of reception of report




Training report form and contents

yes

no

1

Is the training report

complete
?





yes

no



i

Is the CCF updated with all necessary information?




ii

Are the objectives and the
results described adequately





Are the modules/content described and well structured?




iii

Are suggestions for further improvements and changes
given?





Was an evaluation done and is it included?





Is there a summary of
trainers’

observation?









obligatory


Formal criteria

yes

no

1

Report and c
ourse material in hardcopy



2

Report and c
ourse material in softcopy (labelled and identifiable)



3

Evaluations sheets of participants (in hard
or

softcopy)



4

List of participants with institution and professional addresses in soft
and

hardcopy



5

Expenditure details in order and complete






Suggestions for improvement of the training report



Suggestions for improvement of the training content for
future courses








Training Report

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
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C4: Capacity Development


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The observations of the report review were communicated and discussed with the responsible
training officer of the course provider the >date>



Recommendations of the Report Evaluation

The training course report, submitted by


has
been examined as above and it is recommended that the training course
report:

mark if true

a

May be approved as it is.


b

May be approved as soon as all formal requirements are met


c

May not be approved and the course provider be asked to resubmit
incorporating observations given above



Date and signature of the Member of the Report Evaluation



Expenditure Analysis


Course provider


Course code:

Course title



The following observations were made:





Expenditure Analysis Results

The
proposed budget


has been examined as per project budget norms and

mark if true

a

May be approved as it is.


b

May be approved as soon as all formal requirements are met


c

May not be approved and the curse provider be asked to resubmit
incorporating
observations given above



Date and signature









Course Response
-

Evaluation

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


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(ESRA)


2.6

Evaluation scheme


“participants evaluate the course”

This evaluation sheme should be used for each module (end of evry day)









Course Response
-

Evaluation

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


Fahima Attahi & Flo Bemmerlein
-
Lux

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-

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Renewable Energy Supply for Rural Areas

(ESRA)


Full course evaluation

See File:

1
-
Eval
-
Training
-
Courses
-
template
-
ESRA.xls


1

General information













Programme / Course / Workshop Title





Duration

from





to





Country of origin

Afghanistan



Code





Training Institution










ANONYMOUS! DON'T INDICATE YOUR NAME!






Please tic one box per question only! If you do not have enough space,
please use the margin or the backside and indicate your comments with
the question number.

Thank you for your support







Please name Lecturer of the module:



2

Impact on daily
work routine

yes

mostly
yes

can’t say

mostly not

no








2
-
1

Were the course’s topics and curriculum relevant to
your work?






2
-
1
-
1

Please name topics that were
not

covered, but
would have been important for your work!


2
-
2

Can you apply your

newly acquired skills to your
work?






2
-
2
-
1

If you can't apply the new skills, please give your
reasons


2
-
3

Do you have any concrete plans to implement your
newly acquired skills?








2
-
3
-
1

Please explain the plans for implementation of
your
skills in brief!


2
-
3
-
2

What support do you need for an efficient
implementation?


2
-
4

Can you pass on your new expertise to colleagues
and others in your working environment?






2
-
4
-
1

If you can't pass your new expertise to colleagues,
please give the reason












Course Response
-

Evaluation

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


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-
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-

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(ESRA)


3

Methodology / learning effect
-

How do you assess

Excellent

Good

fairly
good

could be
improved

Poor

3
-
1

The workshop’s (modules) methodology and
瑥tc桩湧 敦fici敮cy?






3
-
2

The quality of course materials
(presentations,
handouts)?






3
-
3

The balance between theory and practice?






3
-
4

The workshop’s (modules) overall duration?






3
-
5

The structure of the training (module) or workshop
(clearly structured, not confusing)

















Level and challenge for the participants

too high

rather
high

ok

rather
low

too low

3
-
6

The complexity of the course / module content was






3
-
7

The amount of information was













4

The tutor (lecturer)
-

if required module wise.

How do you assess

Excellent

Good

fairly
good

could be
improved

Poor

4
-
1

The tutors (lecturer) technical qualification (lecturer
was competent with regards to the training module
contents)






4
-
2

The co
-
operation and communication with the
tutor?






4
-
3

Involvement of the participants






4
-
4

The responsiveness of the lecturer to questions and
problems.






4
-
5

The presentation style (showed some variety vs.
monotony)






4
-
6

The commitment and motivation skills of the
lecturer













5

Participants
-

How do you assess

Excellent


Good

fairly
good

could be
improved

Poor

5
-
1

The group’s professional experience and skill
lev敬s?








5
-
2

The exchange of information and experience at
group level?








5
-
3

The working atmosphere within the group?


















Course Response
-

Evaluation

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


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6

Achieved objectives
-

In your opinion,

Yes

mostly
yes

can’t say

mostly not

No

6
-
1

Have the workshop’s
潢j散tiv敳⁢ e渠nchieve搿






6
-
1
-
1


please enter objective 1



6
-
1
-
2

please enter objective 2



6
-
1
-
3


please enter objective 3



6
-
2

The objectives of the training were clearly outlined.






6
-
3

The learning atmosphere was pleasant and
relaxed.













7.

Organisation
-

how do you assess

Excellent

Good

fairly
good

could be
improved

Poor

7
-
1

Overall organisation of the event






7
-
2

Your lodgings






7
-
3

Your board (catering)






7
-
4

Supplementary
programme activities, e.g. cultural
events?





7
-
5

The information, you received
prior

to the training,
e.g. organisational tips, programme agenda, list of
participants, technical details?






7
-
5
-
1

In your view, which materials or
information were
omitted?


7
-
6

The number of participants






7
-
7

Distribution and length of breaks






7
-
8

The total amount of time allocated for the
course/workshop.






7
-
9

Transport to the seminar facilities






7
-
10

The
suitability of the seminar rooms (good light
conditions, enough space etc.)






7
-
11

The additional support facilities like Internet access,
library etc. (if applicable)













8

Follow
-
up











8
-
1

Which follow
-
up activities would you recommend?





Course Response
-

Evaluation

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


Fahima Attahi & Flo Bemmerlein
-
Lux

-

24

-

Afghanistan Energy Programme

Renewable Energy Supply for Rural Areas

(ESRA)


8
-
2

What action does your institution need to carry out
in order to take maximum advantage of this
training?



8
-
3

Further comments and suggestions for
improvements:










9.

Overall approval

excellent

good

fairly
good

could be
improved

poor

9
-
1

What is your assessment of the training measure






9
-
2

Please name topics that were not covered, but
would have been important for your work!



9
-
3

I liked especially:



9
-
4

I disliked
especially:










10

Awareness, skills and immediate action

10
-
1

What kind of
awareness

did you receive through
this training?



10
-
2

Which skills did you acquire or improve through this
training?











10
-
3

As a result of this training, what
immediate action
can you perform at your work in future?



10
-
4

Any other comment?







Training
Types

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


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-
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Afghanistan Energy Programme

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(ESRA)


2.7

Training Types:

Our understanding of training in human resource development & capacity building is based on
international agreements summarised

in the Charta of Belgrade in 1974.

The required training and behavioural change measures/modules will necessitate different
approaches to efficiently reach the targeted groups and individuals. A training type is a category of
training which includes the p
edagogic approach and its duration. Broadly training types (domains)
can be classified in 3 major groups: Events with a focus on:


1.

The sharpening of consciousness (
awareness
, commitment, attitudes)
-

the affective domain,

2.

The acquisition of relevant
know
-
how

and information/orientation (knowledge)
-

the cognitive
domain,

3.

The development of competence and ability (
skills
)


the psychomotor domain.

Each training type (including duration etc.) has to be carefully selected in order to produce optimal
results. The “training types” offered would cover various levels as briefed below.


Table
1
: Training types and target group
s

Training Type /
code

Level of Target
Group (focus)

Characteristics / Time

Capacity
Building
Programme

(CBP)

All agents and
levels,
depending on
the contents

Modular CD programme composed of different training
courses, awareness building measures, worksh
ops and
institutional building measures for a specific target institution.

(up do 2 years)

Awareness
Building



Awareness
Campaigns

A
C

Result users /
beneficiaries
directly
addressed by
the local
initiatives

Major contribution to the awareness and mobilisation of all
agents to motivate for the participation and to understand the
initiatives and or projects. It includes information about the
characteristics, necessities and advantages of a subject and
the relev
ance for individuals or groups. One forms are
‘Awareness Campaigns’ with street plays etc. The use or
audiovisuals and other media support the goal of
mobilisation.


Awareness
Workshops

A
W

Result users
and all kind of
beneficiaries

Short workshops and se
minars to present and promote
results of an activity or concern with emphasis on motivation
for implementation showing the tools and perspectives to use
the results for their own work. It is a major contribution to the
transparency of the project.

(up to 1

day)

Visit cum
Exposure /

Study Tour

VcE

Officers and
managers

Study Tour
: Visits to “Best Practice Examples”. The
objective to understand existing initiatives with their
achievements, problems and solutions.

(1 to 2 weeks, national or international)

Exposure to best
practices /

EXP

Field level result
users /
beneficiaries

Study Tour:

Visits to examples of all kinds of
successful/unsuccessful interventions etc.) These f
exposures are extremely valuable because they involve all
senses and increase the e
xperience of the trainees.

(1 day)







Training
Types

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


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-
Lux

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(ESRA)


Training Type /
code

Level of Target
Group (focus)

Characteristics / Time

Audio
-
Visuals /

AV

Result users of
all kind

Audiovisuals incl. computer based information programmes
serve as a

effective and efficient transmission of information.
They cannot be effectively used if not embedded into other
types of training and exposure, because they are mostly
based on passive consumption of the target group. They
have supplementary role and are
suitable tools for refresher
information.




Skills Training



Technical and
social Skills for
… /

ST

All agents and
levels,
depending on
the contents

Skills
-
based short curses on all kinds of technical and social
issues, necessary for the daily work. These courses should
make up the majority of the training activities and
always
minimise classroom lecturing and maximise practical
doing
. The learned shou
ld be applied in the same course.

(1 day to 3 weeks)

Managerial Skills
for … /

SM

All managerial
staff (all levels)

Skills
-
based short courses in promotion of results,
managerial and moderating abilities, project planning and
management with a
maximum of
practical exercises
. The
learned should be applied in the same course.

(1 day to 2 weeks)

Hands
-
on for …

HoT

Field level result
users /
beneficiaries

Courses with working exposure for all kinds of subjects and
topics (planning, accounting, book writing, t
echnical practice
etc.). Hands on can and should be also part of other skills
based training courses whenever feasible. Working exposure
is extremely valuable because it involves all senses and
increases the experience of the trainees.

(1 to 3 days)

On th
e Job /

OJT

All level

Guided practical working in a normal working environment
over a longer period of time to master and improve practical
skills. The participant has the role of a practitioner.

(more than 3 weeks to 2 years)




Training of
Trainers



Training of
Trainers

Disseminators /

ToT
-
D

Motivators,
Village Trainers

Preparation of Trainers for designing and conducting
Training. It includes contents of the training as well as
methods of presentation and basic didactical skills, group
dynamics and

motivation techniques.

(1 to 7 days)

Training of
Trainers

Master Trainer /

ToT
-
M

Master Trainers,
Training
Managers

Qualification of Master Trainers and Training Managers to
design and execute good training courses in skills training. It
includes
contents of the training as well as methods of
presentation and basic didactical skills, group dynamics and
motivation techniques, the guidance of Hands
-
on and basic
principles of training need and quality assessment.

(2 to 7 days)

Others



Coaching

Experienced
trainers and
Trainers and teachers are guided by a coach during their
normal training, facilitation or advisory activities.



Training
Types

Standards for Capacity Development




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-

Renewable Energy
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Afghanistan Energy Programme

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Training Type /
code

Level of Target
Group (focus)

Characteristics / Time

experts

Improvements are achieved by the coaches input and
intensive, joint analysis of the contents and performance
dur
ing work.

(3 days to 3 weeks)

Development
Workshops /

WS

All levels

Workshops have the objective to work collectively and in a
participatory way on a defined them. They have always a
strong aspect of “hands on” exercises in the field of project
灬a湮i湧,

扲慩湳瑯牭i湧Ⱐ,o潲摩n慴a潮 整e⸬⁩f well 灲数ar敤
慮搠if⁦潬low 異
lik攠eis瑲ib畴un朠gh攠牥eul瑳Ⱐ,桥cki湧⁩f
commitm敮瑳⁡牥⁦潬lo睥搠整e⸩⁩s⁣慲敦畬ly⁤潮e.


-
㈠2ays)

Conferences

All levels






Templates of Lists

Standards for Capacity Development




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2.8

Lists

2.8.1

Full list of participants


to be filled at the beginning of a training course


Participant List

Serial No:

Training
Name:

Code:

Date:

Location:


Name


Sex


Dept. /Org


Designation


Address (
home
and official
)





Ph. No. (office)


Residential Phone


E
-
mail


Mobile


Specialization








Name


Sex



Etc,




2.8.2

Presence list


to be filled each day of a training
course



Training Name:


Code:

Date:




Trainer: Signature




S.N
o

Name (printed)

Presence: from
-

to

Signature

1




2




3




4







Work Flows

Standards for Capacity Development




Afghanistan Energy Programme
-

Renewable Energy
Supply for Rural Areas (ESRA)

C4: Capacity Development


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-

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(ESRA)


3

Workflows and


Work Processes

3.1

General Sequencing of Activities for Preparing CD




Preparatory Work

Discussions with the component managers

and Stakeholders (like
MEW, MRRD, DABS)

-

Collection and compilation of planned and
required training courses, workshops and other
CD
-
components
.





Development of

Operation Plan

»

Drafting the Operation Plan

»

Review, comments and inputs from the component managers

»

Incorporation of the
suggestions into the Draft OP.




Finalization of the Operation
Plan

»

Stakeholders’ consultation

»

Incorporation of the suggestion

»

Final

draft OP




Approval of the CD Operation
Plan

»

Consultations in a Workshop with ESRA team and other key
stakeholders

»

Modification of CD OP accordingly

»

Review and approval by ESRA




Uploading on the web
platform

The approved CD Operation Plan is
sent to the stakeholders and/or
uploaded on
a

Web Platform




Training Preparation

The preparation of training or capacity building programmes

is
training event specific and includes all the steps necessary for each
individual training/workshop activity.



Elaboration of training requirements
(detailed course
characterisation


objectives, results etc.)



Selection process
/ identification
of Trainees



Selection process of Training Providers and/or trainers



Finalisation of course contents, programme details, venue,
logistics etc.




Conduction o
f training

Implementation of the training




Documentation
,

Monitoring
and follow up/coaching

Documentation of training reports, monitoring of impacts
, follow up





Input into next years CD
operation planning

Results, lessons learnt etc. will be
incorporated into the next cycle of
CD Operation



1



Capacity Assessment




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3.2

Operation Plan

Procedure

Procedure f
or
:

CD
-
T
raining Management
Unit

Preparation

A.

TMU

sends most recent
operation plan and CCFs
that correspond to the
component

B.

Each
component
manager

identifies the
newly required CD
interventions and checks
the ones of the past
year:

1.

Prepares CCFs for
the new interventions

2.

Updates
CCFs of the
past year (the
implemented and not
implemented ones

Text Part of CD
-
OP

1.

Put all

new and shifted
“CCFs”

into a sequence of
the components

2.

Add a small explanation of
the project

3.

Give codes (and pass his
codes to a code list to avid
duplicatio
n)

4.

Recheck with the component
managers. They approve the
draft version


Finalize

1.

The yearly
“Evaluation and
CD Planning
Workshop” can be
called for
discussion and
final approval

2.

The component
managers and
ESRA administration
have to use the
given code (
file
names referring to
the training,
correspondence
etc.)


l

Chart Part of CD
-
OP

1.

Put all training interventions
into a Gantt
-
Chart (same
sequence than in the text
part of the OP)

2.

Add a budget estimate for
each training and add
summaries for each
component


Component manager (and others) delivers
planned CD events for their component

See workflows for

1.

the weekly updating of the OP


TMU

2.

the updating of the CCF
-

Component
managers and or the
TMU



Capacity Assessment




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C4: Capacity Development


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-



Step1:

Define Target group

Procedure f
or
:

1) CD
-
T
raining Management Unit and

Step1:

Define Target
group

(
Who needs
the
training)



Finalize

3.

The yearly
“Evaluation
and
CD Planning
Workshop” can be
called for
discussion and
final approval

4.

The component
managers and
ESRA administration
have to use the
given code (file
names referring to
the training,
correspondence
etc.)


l


Prerequisites:


See workflows for

3.

the weekly updating of the OP


TMU

4.

the updating of the CCF
-

Component managers and or the
TMU



Capacity Assessment




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-

Ex: Who needs it?


Step2:

The training Need

Is a difference between what they should do and what they are able to do
-
have to define where a gape


Step3:

Write down the aim of the training (Objectives and what the people should know after the training)


Step4:

the lengths of the training


Step5:

Terms of Reference

-

Complete the CCF

-

Requirements

-

Syllabus

Step6:

identify po
ssible training institutions or bidders (training Provider)

Possibilities:

-

Ask experts in this specific field

-

Ask the participants

-

Ask Country Office

-

Can make a public Tender/News paper, publisher


Step7:

Be prepared of Answer questions during the
tendering time

Step8:

Evaluating Proposals

-

Make an evaluation grade

-

Use Evaluation grade



Capacity Assessment




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-

Step9:

Training Preparation

-

A meeting before training gets started (between 3 parties)