Environmental Measurement Symposium 2011 - Laboratory ...

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Environmental Measurement
Symposium 2011

Bellevue, WA

RECAP

Day 1: Monday August 15, 2011


Sessions Attended:


Key Note: “Coffee from Seed to Cup”


TNI Mentor Session: “Best Practices for Internal Audits”


Review of ASTM D7365
-
09a (Cyanide)


Cyanide Methods and the 2010 Update Rule


EPA’s Approval of Compliance Monitoring Methods


Ultra Trace Hexavalent Chromium Analysis


Optimizing Sample Preservation for Hexavalent
Chromium Analysis

“Coffee from Seed to Cup”

by James A Ameika MD FACS


Dr. Ameika provided information and insight into the growing and production
of Kona Coffee based on his research and ownership of a coffee plantation
in Hawaii.


Provided a step
-
by
-
step of the coffee process “from seed to cup” and the
parallels between the science of coffee and the science of heart surgery.


Stressed that by doing each step the best way possible is the key to
success.



Went into details about caffeine chemistry and the benefits to the cardio
vascular system and other body systems.


Conclusions: Coffee is a fantastic drink!



Contact information:
jaa@konacloudcoffee.com

870
-
972
-
8030

Best Practices for Internal Audits


All labs Shall do internal audits of all systems and practices in place in the
laboratory.


Audits will be done by the quality manager (trained and qualified personnel
who is, when resources permit, independent of the activity to be audited).


Audit cycles SHALL be completed in one year.


Perfect internal audits are a “Red Flag” to Assessors.


Corrective actions Shall be done in a timely manner.


Customers Shall be notified (part of the corrective action) when audit
findings reflect negatively on any aspect of analyses preformed for
customers.


Everything will be recorded including audit findings, corrective actions,
customer notifications, and follow
-
up activities.


Policies in the laboratory shall specify time frame for customer notification


Laboratory Management will assure that all of the above is done within the
agreed upon time frame.


Prioritize findings: use levels 1. worst, 2. , 3. , etc.



Best Practices for Internal Audits
cont.


Internal Audit Scheduling and Preparation:


Make a list and include: methods analyzed in lab; document
control; PT results (lab need to track PT results in
-
house and not
depend on state); control charts; logbooks & records; training &
DOC’s; reagents (received, preped, used, expired, etc);
customer feedback including complaints; etc.


When to audit? Take into consideration lab work load, external
audit schedule, staff schedule, management schedule, etc.


What type of audit: Horizontal or Vertical?


Horizontal: follow a process from start to end, spanning many
different functions or departments. Time consuming.


Vertical: look in depth a particular function or department


Audits can span over the full year. Need to be time conscious in
regards to management system.



Best Practices for Internal Audits
cont.


Internal Audit Preparation:


Many ways to proceed (follow and SOP, checklist,
computer program, make it up as you go, etc).
Preparation is the key to success.


Review past audits, corrective actions, SOPs, methods,
QAM, etc.


Internal Audit Checklists Automated Audit Software has
the standards already in place and is a great tool and
time saver…if your budget allows.


The NELAC 2009 check list is free if you buy the 2009
standards.
http://www.nelac
-
institute.org/qscheck2009
-
access.php

Includes
copyrighted materials.




Best Practices for Internal Audits
cont.




Corrective Actions


Use control charts and set limits. Use LIMS if available.


The lab shall have a policy to implement corrective action for
nonconforming work, departures from policies and procedures and
technical operations.


The lab shall assign the appropriate authority to implement corrective
action.


Procedures for corrective actions shall start with an investigation into
the Root cause(s) of the problem. This is the key and the most difficult.


Corrective actions most likely will correct and eliminate the problem and
hope to prevent a recurrence.


Corrective actions shall be to a degree appropriate to the magnitude
and risk of the problem.


The lab shall document and implement any required actions resulting
from corrective action investigations.


The lab shall monitor results to ensure corrective actions have veen
effective.

Best Practices for Internal Audits
cont



Root Cause Analysis:


Basics: Identify what, why, and how


Root causes are underlying, preventable and controllable.


Ask Why 5 times.


Address the issues found and correct problem:


Is it isolated? Is it systematic? Is it a management issue?


Monitor results; prevent recurrence; follow up with verification.


Improve management system


Results of root cause investigation:


Improved training procedures; Updated SOP’s evaluation of work
loads & staffing and changes in procedures to prevent repeat
deficiency.

Best Practices for Internal Audits
cont


Implementing Corrective Actions:


Create a spreadsheet (Excel) or other document to track
progress.


Include: deficiencies; sections; corrective action; due date;
completion date; verification date; comments


Verifying Corrective Actions:


Create an Audit coversheet. Provide details in sheet, not
just single reasons or words.


Verify for implementation and effectiveness (This is one
of the places that corrective actions processes fail).
Suggest 30
-
45 days.


Monitor over the next several months.





Best Practices for Internal Audits
cont


Misc. Information:


Teamwork in labs benefits everyone. Train new staff in tandem
with experienced staff; working through start to finish insuring
that new analyst is in sync with SOP’s and QAM. Works for all
size labs.


Good places to find help: Networking helps everyone.


Water Environmental Federation Association: post a problem and
they’ll respond. Add to corrective action plan.


Linked In


Water & Wastewater Forum


Environmental Laboratory Forum


References:


Betsy Kent
bkent@rcid.org

407
-
824
-
7301


David Caldwell
david.caldwell@deq.ok.gov

405
-
702
-
1039

Standard Practice D7365
-
09a for Sampling, Preservation and
Mitigating Interferences in Water Samples for Analysis of Cyanide



Developing a standard practice for cyanide including
proper preservation in the field, checking for
interferences and analyzed with the appropriate
analytical method works to prevent (a +/
-

bias in the
measurement).


Interference can lead to permit violations, fines, undetected
cyanide discharges into the environment.


Several cyanide methods have conflicting interference treatment
techniques, are outdated and do not reflect current technology.


Procedures are too complicated for field personnel.


EPA methods update (3/12/07) review raised many questions


See 40 CFR part 136.3, Table II footnote 6 for information


Standard Practice D7365
-
09a for Sampling, Preservation and
Mitigating Interferences in Water Samples for Analysis of Cyanide


ASTM D7365
-
09a


Presented practice at 2009 NEMC.


Proposed during recent EPA MUR to replace current footnote.


Applicable for the collection and preservation of water samples
for the analysis of cyanide.


Addresses known interferences prior to the analysis of cyanide.


States the responsibilities of the field sampler and the laboratory.


Procedures recommended in this presentation are
recommended for the analysis of total cyanide, available
cyanide, weak acid dissociable cyanide and free cyanide by test
methods D2036, D4282, D6888, D6994, D7237, D7284 and
D7511.


The information supplied in the presentation can also be applied
to other analytical cyanide methods (EPA 335.4)


Standard Practice D7365
-
09a for Sampling, Preservation and
Mitigating Interferences in Water Samples for Analysis of Cyanide


Acknowledgements


ASTM D19.06 Cyanide Task Group


US EPA Office of Water


Presented by :


John R. Sebroski for Bayer MaterialScience
John.sebroski@bayer.com

724
-
774
-
0911

Cyanide Methods and the 2010 MUR


OI Analytical has been working with the EPA in an effort to get the
new ASTM cyanide methods approved for NPDES reporting.


updated ASTM D2036 to include ion chromatography and FIA gas
difussion amperometry as determinative steps. Have also included
ASTM D7284. D7284 determines cyanide by FIA gas diffusion
amperometry following small scale distillation. Of course, ASTM D7511
is included as well.


Much work has been done on the Table of approved inorganic
methods to try and make it more readable, and also ofn Part 136.6.
Part 136.6 is “method flexibility” and the part has been expanded to
include example situations of what is allowed.


Presentation was an overview of cyanide chemistry, problems
associated with approved methods and solutions that are available
using the new ASTM methods.


Contact: William Lipps (AKA the Cyanide Guy)
william.lipps@itt.com

979
-
690
-
1711


For more information contact
www.oico.com

Overview of the EPA Office of Water’s Alternate Test
Procedure Program


An alternate test procedure (ATP) uses the
same determinative technique as that used in an
EPA
-
approved method.


A new method uses a determinative technique
that is different from that used in a EPA
-
approved method.


Organized by analytical categories:


Chemical, Microbiological, Whole Effluent Toxicity and
Radiochemical methods


Process for gaining approval of ATP’s and new
methods for nationwide use in compliance
monitoring under the Clean Water Act

Overview of the EPA Office of Water’s Alternate Test
Procedure Program


Presentation covered the following topics:


ATP Program Management


ATP and New Method protocols


Performance criteria validation


Method defined parameters


Application requirements


Flexibility at 40 CFR part 136.6


Examples:


Modifications that fall under flexibility include: the use of prepackaged reagents;
changes between manual flow analysis and discreet analyzer; changes in calibration
range.


Modifications that require approval as an ATP or New Method include: changes to the
underlying chemistry of an approved method; changes to the determinative technique of
a approved method; changes to methods that measure method defined analytes


Validation Studies and Requirements (including table & explanation) and Results


Approval through rule making


Rule making process can take one year or more


Contact Information: J. Kevin Roberts, CSC
jroberts5@csc.com

703
-
461
-
2036


Overview of the EPA Office of Water’s Alternate Test
Procedure Program


Successful ATP’s and New Methods


Proposed Method Update Rule published 9/23/11


HACH Method 10360 (LDOR) in Water


In
-
Situ Incorporated’s Method 1002
-
8
-
2009 DO by Optical
probe


In
-
Situ Incorporated’s Method 1003
-
8
-
2009 BOD by
Optical probe


In
-
Situ Incorporated’s Method 1004
-
8
-
2009 CBOD by
Optical probe


Mitchell Method M5271 Turbidity in Wastewater


Mitchell Method M5331 Turbidity in Wastewater


Thermo Scientifics' Orion Method AQ4500 Turbidity in
Wasterwater


Systea Scientific, LLC’s Systea Easy Nitrate Method




Trace Analysis of Hexavalent Chromium
using IC
-
ICP
-
DRC
-
MS: Presentation


Analytical Methods for Cr(VI) Analysis


Method 7196: colorimetry


Method 7199/218.6 Ion Chromatography


UV


Various preconcentration Methods:


Followed by colorimetry, FAAS, ICP
-
AES, ICP
-
MS detection


Evolution of IC
-
UV Methods: Dionex AS7 4mm column; 1mL
injection loop; 0.018 ppb detection limit.


The new method (DL = 0.001 ppb); injects 1 mL of buffered sample.


Matrix Effects for Blanks: Ca, Mg and transition metals (Fe, Mn and
Al)


Cr(VI) Analysis using IC
-
ICP
-
MS: providing <10 ppt detection
limit for >10 years.


Cr(VI) can be a problem for DW Utilities due to treatment system



Trace Analysis of Hexavalent Chromium
using IC
-
ICP
-
DRC
-
MS: Presentation


Presentation went into method specific
detail. For information, see handout or
contact the following:


Hakan Gurleyuk, Ph.D.
hakan@appliedspeciation.com

425
-
483
-
3300


Russ Gerads
russ@appliedspeciation.com


Ben Wozniak
ben@appliedspeciation.com


Tyler Kennedy
tyler@appliedspeciation.com


Jacob Meyer
jacob@appliedspeciation.com









Optimizing Sample Preservation for Hexavalent Chromium
Analyses in Waters: Presentation


Introduction


Background information; regulatory update;
common analytical methods


EPA Method 218.6


Instrumentation; optimization & performance; sample
results


Conclusion


Contact information:


Dr. Yongtao Li
Yongtao.Li@us.ul.com

574
-
472
-
5562


Day 2: Tuesday August 16, 2011


Sessions Attended:


“Collaborative Opportunities for Meeting the USEPA’s
Measurement and Monitoring Needs”


Electronic Management of Analytical Data


Selecting the Proper LIMS


Importance of Low Level Analysis (Nutrient Analyses)


Accurate Measurement of Nitrogen and Phosphorus


Monitoring & fractionation of low
-
level Phosphorus


Key Note: Update on Activities of TNI


The important of analytical methods and data interpretation


Colorimetric P Speciation Analysis


Low level Detection of Ammonia


Overview of Approved Methods and candidate method
capabilities

Collaborative Opportunities for Meeting the US
EPA’s Measurement and Monitoring Needs


Presented by Lara Autry, US EPA


Contact info:
autry.lara@epa.gov

919
-
541
-
5544


Stated what EPA needs to support more method development and enforce data quality and
reliability.


Spoke about the purpose and initiatives of the OSA (office of the science advisor), the STPC
(science and technology policy council) and the FEM (forum on environmental
measurements.


Presented the monitoring assessment timeline


Agency’s mission to protect human health and the environment


Now in the monitoring strategy March 2011 thru present


Provided definition of the process


Inventory of efforts


Focused on routine programs and database


Stated the data gaps & needs


Administrator’s priorities


Common themes


Measurement & Method development


Data management


Data analysis assessment


Emergency response


Program’s Challenges: REOURCSES


Need more available resources


Strains on existing resources


Ability is constrained by resources


Collaborative Opportunities for Meeting the US
EPA’s Measurement and Monitoring Needs
…cont…


Better, Cheaper, Smaller, Faster!!


Monitoring needs to be:


Real time (continuous, automated)


Low cost


Multi pollutant


Portable


innovative


Specific prioritized opportunities


Both more feasible and less feasible projects


Specific identified opportunities


Stated list of what is current


The Agency is working to


Support method development; establish a framework for all data and enforce
data quality.


What’s next


Identify more specific needs projects; explore use of what is available; establishe
collaborative relationships; identify funding; establish new funding; develop plan
to meet future needs; develop system to sustain inventory; continue outreach.
current



NEMC Analytical Electronic Data Integrity


Attended two am sessions


Electronic Management of Environmental Analytical Data


Anand Mudambi, USEPA


Contact info:
mudambi.anand@epa.gov

202
-
564
-
2817


Stressed the importance of moving forward towards the use of paperless
exchange of data


General environmental flow needs to be electronic


Need to work with established data management frameworks such as the
ERLN, WLA, etc.


Need to provide standard templates, formats, procedures, etc for all


Needs to be non
-
proprietary, use international standards and provide
guidance


Needs data reporting tools


Data assessment tools (automating data review and identifying data quality)


Stated the benefits


Ease of: data exchange; data storage; data retrieval; verification of reported data;
data reuse.


Getting to this point


Need to: change attitudes; have everyone cooperate; adopt standards




NEMC Analytical Electronic Data Integrity




…cont…


Selecting the Proper LIMS


Robert Walla, Astrix Technology Group


Contact info: rwalla@astrixinc.com
732
-
661
-
0400 ext 12


Presented a systematic approach to guarantee a success
implementation of a LIMS system into a laboratory


High level requirements


Must be: user friendly; operate on Windows; operate on the internet;
be able to track samples; perform QC; generate reports; etc


Many LIMS meet the above requirements but at least 50% of all
LIMS on market DO NOT meet expectations


How to find a LIMS:



Ask a colleague; internet search; conference; vendor demo; etc


Take a systematic approach


Evaluate and analyze; request proposal and score; extensive vendor
demo.


Create and RFP and stick with it. Do a cost analysis


NEMC Challenges of Low Concentration
Nutrient Analyses


Attended three am sessions


Importance of Low
-
Level Analysis in Comparison to Sample
Timing, Handling and Other Methods to Obtain Representative
Phosphorus Measurements in Lake Water


Gertud Nurnberg, Ph.D.


Contact info:
gkn@fwr.ca

705
-
767
-
3718


Accurate Measurement of Particulate Nitrogen and Phosphorus
in Environmental Water Samples


Carl Zimmermon, Carolyn Keefe, & Jerome Frank


Contact info: carlz@umces.edu 410
-
326
-
7252


Monitoring and Fractionation of Low
-
Level Phosphorus in Water
and Environment


Wei Ning YAP, kok Yong LIM, Wei ZHANG, Zhongxian GUO


Contact info:
yap_wei_ning@pub.gov.sg

+65
-
6326
-
2925

NEMC Challenges of Low Concentration
Nutrient Analyses
…cont…


All three presentations were geared
towards:


Freshwater / surface water research


Case studies of specific Lakes


Target specific to phosphorus and nitrates


Methods and specifics






Update on the Activities of the NELAC
Institute


KeyNote Address: Steve Arms, FL DOH


Contact info:
steve_arms@doh.state.fl.us

904
-
791
-
1502



Presented the 2010 Accomplishments


Most notably: major reorganization; new lab standards; draft quality management plan;
strategic management plan 2010
-
2015; funding awards; new organizations and
accreditations; new work groups; new templates and the new expert committee.


Consensus Standards Development


Expert Committee Activities


Involved in many NELAC committees to update, implement and interpret standards, requests and
regulations.


Environmental Measurement Methods Expert Committee


Goal: New consensus standards developed by 2012. funding support provided by cooperative
agreement with EPA


Work on LOD, LOQ, Instrument calibration and other concepts


Standards Interpretations NELAP and NEFAP


Online request form
www.nelac
-
institute.org/interpret
-
request.php


Interpretation process


NOT to be used to with a dispute between a laboratory or an FSMO and an AB


Laboratories should attempt to reconcile all such interpretations witht eh applicable method publisher
or EPA program



Update on the Activities of the NELAC
Institute
…cont…


NELAP Accomplishments


New process for AB evaluations


SOP for general complaint resolution


Consistency Improvement Task Force focus on assessor competency


Increased number of Accreditation Bodies to 15


Web application for endorsing SIRs


Comprehensive plan for implementation of 2009 NELAC standards


NELAP Plans


Implement 2009 Standards


Continue renewal evaluations for AB’s


Implement national database of accredited labs (LAMS)


Finalize small lab handbook


NEFAP


Program applies to field sampling and measurement organizations (FSMOs)


4 AB’s accredited and ready


Conduct training and outreach


PT program Accomplishments


Non
-
potable Water update: review to be completed this summer


FoPT table review to be completed within a year


Update on the Activities of the NELAC
Institute
…cont…


PT Program Plans


Implement updates and tables for all areas


Two new FoPT tables: Field (Lead in paint) and Protozoa (Crypto)


Define and process for removal and addition of analytes to FoPT tables


PT Program Summary


TNI recognized PT provider accreditors: A2LA and ACLASS


Updates on Boards, groups, support, administration


See actual presentation handout for complete information and Updates of committees


TNI Cooperative Agreements with EPA


NEW (2010
-
2015) $750,00 to develop measurement tools, accreditation standards and
technical support. $500 to manage the National Environmental Monitoring Conference


Measurement Tools


Educational Delivery System


New Quality Manual template is available for purchase


2011 and Beyond: Continue to adopt, implement, develop, refine the Standards that
are NELAC


Has over 850 active members!


Need volunteers: join a committee!


Contact TNI:
www.nelac
-
institute.org


Jerry.parr@nelac
-
institute.org

817
-
598
-
1624


NEMC Challenges of Low Concentration
Nutrient Analyses


Attended four pm sessions


Importance of Analytical Methods in the Interpretation of Data
from Natural Systems


Nancy Simon, USGS


Contact info: nssimon@usgs.gov 703
-
648
-
5863


Evaluation of Colorimetric Phosphate Speciation Analysis Using
Long Path Lengths and Model Compounds


Scott Smith


Contact info: ssmith@wlu.ca 519
-
884
-
0710


Low Level Determination of Ammonia


Edward Askew Ph.D.


Contact info:
efaskew@hotmail.com

563
-
554
-
9450


Low Concentration Nutrient Determinations in Water

An
Overview and Candidate Method Capabilities


William Lipps


Contact info:
william.lipps@itt.com

303
-
236
-
3467

NEMC Challenges of Low Concentration
Nutrient Analyses
…cont…


All four presentations were geared
towards:


Freshwater / surface water research


Case studies of specific Lakes


Target specific to phosphorus, algae, ammonia
and nitrates


Methods: new, specific, validation, candidates
and capabilities


Day 3: Wednesday August 17, 2011


Sessions Attended:


Plenary Session: “Monitoring Response to Environmental Disasters”


Responding to Environmental Disasters


Stages of Incident Response from a Laboratory Perspective


Research Needs from the Gulf Oil Spill


BP Deepwater Horizon Oil Spill


Generating Meaningful Environmental Information During the Chaos of
an Emergency Response


Radioanalytical Emergency Response


A State Perspective


Standardizing Electronic Data Deliverables: Public Health Laboratory
Emergency Response


Emergency Response


Field Support for Sample Integrity


Making Progress Detection, Quantitation, and Calibration Activities of
the EMMEC


Laboratory Selection During Emergency Response Actions


Plenary Session: “Monitoring Response to
Environmental Disasters”



Attended four am sessions


Responding to Environmental Disasters



Stan Meiburg, USEPA Region 4


Contact info:
meiburg.stan@epa.gov


Types of disasters: manmade or natural


Involved in Response to Katrina and BP Oil Spill


The Role of information in Environmental Emergency Response


Type of Information necessary to EPA’s response (Air, water,
sediment, waste sampling and monitoring). Tech assistance, data
management and community outreach


Many partners and organizations involved in a disaster response


Details about responses (EPA, partners, FEMA) to disasters


STRESS a unified command. Set up Data management and
Operations divisions Set up an assessment and recovery process


Infrastructure support


Incident timelines



Plenary Session: “Monitoring Response
to Environmental Disasters”
…cont…


Testing in Response to Environmental Disasters



A Laboratory Perspective


David Friedman


Contact info:
friedmanconsulting@cox.net

703
-
389
-
3821


Four stages (determine nature of problem, the severity and extent, remediation of the situation and
demonstrating remediation accomplished)


Discussed both disasters and incidents that presented both a health and environmental impact


Stage One: Labs need to assess considerations for samples, hazards, staff, etc.


Stage Two: severity and extent of contamination


What to test for


Number of samples


Turnaround time


Data management


Stage Three: supporting remediation process


Becomes more routine


Indicator analytes


Stage Four: problem over
-

back to normal


Laboratory networks


http://www.epa.gov/erln


http://www.epa.gov/safewater


http://fern.org


http://www.bt.cdc.gov/lrn


Plenary Session: “Monitoring Response
to Environmental Disasters”
…cont…


Research Needs from the Gulf Oil Spill


Danny Reible


Contact info:
reible@mail.utexas.edu

512
-
471
-
4642


The Deepwater Horizon (DH) oil spill released approximately 4.9
million barrels of oil to the northern GOM and about 2 million gallons
of applied chemical dispersants. This oil spill exceeded that of the
Exxon Valdez

and ultimately became the second largest oil spill in
history, trailing only the Persian Gulf spill during the Gulf War in
1991. The oil and chemical dispersants released during the DH spill
may have both short
-

and long
-
term impacts on Gulf of Mexico
ecosystems.


Despite a long history of oilfield activity in the Gulf of Mexico, we
were remarkably unprepared to predict the behavior and effects of
the oil and propose effective, low impact means of mitigating and
remediating the spill.


Presentation summarized the behavior of the spill, focusing on the
current status of the spill and its effects in the Gulf of Mexico and
particularly in the near shore areas and on beaches and marshes.

Plenary Session: “Monitoring Response
to Environmental Disasters”
…cont…


BP Deepwater Horizon Oil Spill: An Industry Perspective


Al Verstufyft Ph.D.


Contact info:
alchemistawv@gmail.com

707
-
815
-
0213


Lessons learned in the Deepwater Horizon Oil Spill: Operational Discipline, Safety Culture,
and the Value of Measurement and Testing.


The BP Incident Report Executive Summary and Deepwater Horizon Accident Investigation
Report identified the primary issues.


The annulus cement barrier did not isolate the hydrocarbons.



The shoe track barriers did not isolate the hydrocarbons.


The negative
-
pressure test was accepted although well integrity had not been established


Influx was not recognized until hydrocarbons were in the riser.


Well control response actions failed to regain control of the well.


Diversion to the mud gas separator resulted in gas venting onto the rig.


The fire and gas system did not prevent hydrocarbon ignition.


The BOP emergency mode did not seal the well.


The Federal Oil Spill Commission found that the
Deepwater Horizon
disaster was
foreseeable and preventable.



Errors and misjudgments by three major oil drilling companies

BP, Halliburton, and
Transocean

played key roles in the disaster.


Government regulation was ineffective, and failed to keep pace with technology
advancements in offshore drilling.


The well blowout was the product of human error, engineering mistakes, and management
failures. These errors, mistakes, and management failures were not the product of a single,
rogue company, but instead reveal both failures and inadequate safety procedures by three
key industry players that have a large presence in offshore oil and gas drilling throughout the
world.

NEMC Environmental Monitoring Needs
Following Environmental Disasters


Attended five pm sessions


Generating Meaningful Environmental Information During the Chaos of an
Emergency Response


Ruth Forman


Contact info:
rforman@envstd.com

610
-
935
-
5577


Presented similarities and differences between large scale responses


PPL Martins Creek Fossil Plant


TVA Kingston Fossil Plant


BP Deepwater Horizon


Presented project background information and event facts


Stated what Environmental Standards Involvement was


Global and specific recommendations


Data management


Presented Project accomplishments


Notes of Interest: Activities & challenges


Conclusions


Need to establish incident command and who is in charge


Develop a QA plan


Full cycle data management process and data management plan


NEMC Environmental Monitoring Needs
Following Environmental Disasters


Radioanalytical Emergency Response


State Perspective


Jack Bennett


Contact info:
jack.bennett@ct.gov

860
-
509
-
8530


Not a Matter of “if” but of “when” preparation is the key. National planning
scenario #11


Enhanced capacity of the CDC to analyze 500 samples/day for any priority
radionuclides


FDA has set up labs to analyze food


EPA has set up labs to analyze environmental samples


CT applied for EPA grant in 2007 to enhance analytical capacity


Implementation of rapid methods


New state of the art Public Health Laboratory


Enhanced “safe” area


Discussion of lab’s capabilities (methods, protocols, personnel, etc)


Need for RAD safety plan


Isotopes of future concern


Get more labs up to speed on rapid methods


Lab method validation


reporting

NEMC Environmental Monitoring Needs
Following Environmental Disasters


Standardizing Electronic Data Deliverables: Public Health Laboratory Emergency
Response


Jack Krueger


Contact info:
krueger@fairpoint.net

207
-
845
-
2482


Environmental health laboratories provide data routinely and during
emergencies.


Common practice to request laboratory data in a standardized electronic format
also known as an Electronic Data Deliverable (EDD).


Issues: different / unique message formats. Sending data with multiple formats
requires significant time during emergencies and compromises coordination of
response.


An approach to standardization is to base data element selection on the
laboratory analytical sequence and include in the EDD key quality control data or
measurement quality objectives (MQO). These MQOs assure the real time
quality of data and adds to the capability demonstration that certification offers.


Presentation discussed efforts by the Association of Public Health Laboratories
(APHL) to standardize the EDD and improve the ability of public health
laboratories to participate interoperably during emergency responses.


A White Paper on this topic is also available, “Environmental Laboratory Electronic Data
Management”.


LIMS vendors also seek standardization;

NEMC Environmental Monitoring Needs
Following Environmental Disasters


Emergency Response


Field Support for Sample Integrity


Charles Newton


Contact info:
charles.newton@testamericainc.com

251
-
666
-
6633


Reality vs Expectation


Events


Natural disasters; industrial accidents; transportation issues; field activity incidents


Chaotic event with multiple parties collecting samples and submitting to many labs


Goals & Objectives


Set up a sample receiving protocol


Documentation


Provide to all parties of interest


Data quality


Reduce need to resample


Common sample receipt issues


Special considerations (identify up front if possible)


Roles and Responsibilities (prepare ahead)


Take pride in the service you provide and in what you do


Plan ahead


Document everything

NEMC Environmental Monitoring Needs
Following Environmental Disasters


Laboratory Selection During Emergency Response Actions


Balancing
the Need for Quality Data with the Need for Quick Data


Jennifer Gable


Contact info:
jgable@envstd.com

610
-
935
-
5577


Disasters happen…plan for it


Select labs carefully (establish criteria in advance)


Take into consideration location, capabilities, services, ability for data
management


Communication is key


Challenges


Lack of organization


Immediate need for data / quick turn
-
around


No time to plan ahead


Intense scrutiny


Develop concise technical specifications (normalize handling and
reporting protocol across many labs)


Discuss price in Emergency response plan




NEMC Operational and Advocacy Issues Impacting the
Environmental Laboratory Industry


Making Progress on Detection, Quantitation and Calibration


Richard Burrows


Contact info:
richard.burrows@testamericainc.com

303
-
736
-
0100


Current and planned activities of the EMMEC


TNI sub committee


Create & adopt standards to support a strong technical approach to
quantitation, detection and calibration. Standards need to be usable across
various EPA and state programs.


Stated various weakness of calibration practices in EPA methods


Suggested solutions to calibration


Pros / cons


Challenges:


Tools needed are not currently available in most instrument software


Need to be compliant with EPA analytical methods


Need to be consistent with quality systems standards


Working draft standard for consideration at January TNI meeting 2012

Day 2: Thursday August 18, 2011


Sessions Attended:


KeyNote Address “Observing Puget Sound”


Laboratory Readiness for Large
-
Scale Environmental Incidents


Practice Makes Perfect


EPA Region 9 and 10 Exercise


Use of a Work Cell Model to Successfully Manage Large
Projects


The Role of LC and LC/MS in the Environmental Laboratory


Eliminating the Secondary Extraction pH Step in the Automated
Solid Phase Extraction of Semi
-
Volatile Organic Compounds
from Water For EPA Method 8270D


Also sat in on some TNI committees


Observing Puget Sound


Jan Newton


Contact info:
newton@apl.washington.edu

206
-
543
-
9152


Great presentation of the on going monitoring of this unique
fjord.


Compared to Chesapeake Bay


Unique currents and tidal range


Highly productive (biota) but also highly retentive (contaminants)


Experiences coastal upwelling


Puget Sound Partnership (protect & restore)


17 federal agencies


WA Tribal Associations


Formed a council


On
-
going

NEMC Monitoring Needs Following
Environmental Disasters (Continued)


Laboratory Readiness for Large
-
Scale Environmental Incidents

Practice
Makes Perfect


Barry Pepich


Contact info: pepich.barry@epa.gov 360
-
871
-
8701


Homeland Security Presidential Directive 9


Develop nationwide laboratory networks for food, veterinary, plant health, and water
quality that integrate existing Federal and State Lab resources, are interconnected and
utilize standard diagnostic protocols and procedures


ERLN


Managed by EPA


National Network that can be accessed during a national incident


Intended to address chemical, biological and radiological threats in Environmental
matrices


EPA regional Laboratory responsible during events


Case Study of Region 10 Exercise and tour of the virtual Lab


Joint Region 9 & 10 full scale exercise August 20
-
27, 2010


41 Roles; 25 participating laboratories; 4 utilities; CDC involvement


Benefits of exercise:


Coordinated effort between labs, agencies, states, etc


NEMC Monitoring Needs Following
Environmental Disasters (Continued)


EPA Region 9 & 10 Exercise


A Participating
Laboratory Perspective


Blaine Rhodes


Contact info:
blaine.rhodes@doh.wa.gov

206
-
418
-
5520


Presented scenario of exercise and work done by
laboratory


Level 3, 2 and 1 labs involved


Exercise incorporated laboratory errors, equipment
failures, weather conditions and ultimately shipment
across country to an east coast lab


Ultimately all challenges were met


Communication was outstanding


Some issues but worked through

NEMC Monitoring Needs Following
Environmental Disasters (Continued)


Use of a Work Cell Model to Successfully Manage Large Projects


Chuck Neslund


Contact info: cjneslund@lancasterlabs.com 717
-
656
-
2300 ext 1819


Presented problem: busy lab needs to accommodate many samples for an
indefinite period of time


Staffing and space not readily available


Quality systems and expectations must be maintained


Normal workload must be maintained


Client specific needs for quick turn
-
around must be met


Solution


Borrow (work cells and cross functional team modeling)


Work cells improve quality and efficiency, reduce lag time, eliminate waste, improve
quality


Establish Work cell in lab to focus exclusively on project


Presented steps of process (general lab procedures starting with receipt); work
cells skip the sample holding step and close gap between receipt, analysis and
reporting


Cross train staff prior to event


Concluded this was a success


Conclusion


Attending this year’s Environmental Measurement Symposium in
Seattle WA was a valuable learning experience both personally and
professionally.


The seminars, presentations and exhibits enabled
me to obtain key information that will assist the Manchester Water
Works’ laboratory to improve efficiency and streamline testing the
city’s drinking water in order to maintain the quality of water to our
customers.




Overall the experience was a positive one and a benefit to not only
the Manchester Water Works and myself, but to the City as a
whole.


Ensuring the quality and safety of this city’s water is of the
upmost importance and training like this insures that we are up to
date on technologies, regulations, methods and standards.





I would like to thank LANH for allowing me this opportunity and
sponsoring this wonderful experience.


I encourage others to take part in this Symposium in the future