Circuit Court, Fairfax County, Virginia - FileTrail

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Oct 30, 2013 (3 years and 9 months ago)

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You should select projects similar to the
proposed solution

to add to your proposal
.

FEMA

W
AREHOUSE

Key Elements
: Warehouse
m
gt, 500,000 items,
diversity of items,
label printing,
portable scanning.

FileTrail was implemented in March of 2004, in the Map Service Center for FEMA (Federal Emergency
Management Agency), part of the US Department of Homeland Security.
The Map Service Center
provides access to digital and physical copies
of maps. The physical maps are stored in a large
warehouse, managed by FileTrail software.

The warehouse is responsible for over 500,000 maps and drawings in a variety of
sizes

ranging from
pamphlet to E

size documents

(34” x 44”)
. They range in format
s from
fan
-
fold, flat, and rolled,
with

some boxed and some
stored
individual
ly
. FileTrail’s flexibility in defining storage locations was key to
accommodating the
racking in this warehouse
. Shelving to hold boxes of maps is completely different
from the

grid shelving holding rolled sets of maps, and different from cabinets with shallow drawers that
hold the large E
-
size maps.

FileTrail prints all bar code labels to identify shelves, drawers, boxes and maps. Labels are printed to
Zebra TLP printers.

The
Map Service Center places requests for map
s or documents

through FileTrail. In the warehouse,
employees utilize FileTrail request fulfillment, and its Pull List and Delivery List reports to streamline
processing. Some maps are originals and are copied wh
en requested, while others are present in many
copies and are given or lent to requestors.

Warehouse employees use the portable SmartMobile to store maps to a specific location. For example,
pamphlet maps are scanned into a box, which is scanned to a spec
ific shelf, while E
-
size flat maps are
scanned to the specific flat drawer. In this way, the exact location of each map is known.

In early 2011, the warehouse upgraded their SmartMobile platform from the legacy PPT 2800 devices to
the Motorola MC3190.

See

http://filetrail.com/FT_News/NewsItem.asp?ID=36

for more information.

GE

T
ITLE

Key Elements
: Label printing, 2,000,000 items, multiple system integrations.

GE Title implemented FileTrail in
their Title Services Center in Southern California in August of 2009.
FileTrail was selected in a public RFP process because of the configurability and integration tools. The
system is currently tracking two million title documents.

Transaction volume
can range from several hundred to over two thousand on any day. New titles are
bar coded as they are received. These bar codes are used for tracking in and out, and for transfers from
person to person as the title documents move through various processes

such as research, replacement,
return to owner, etc.

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GE provides title services to auto lenders and insurers. They must respond to requests for return of title
documents, respond to internal requests for retrieval of title documents, pursue title documen
ts for
new business, and pursue replacement of title documents when lender or borrower information has
changed.

The environment is highly integrated to combine systems which automate customer relationship, letter
production, task management, customer billi
ng, and more. FileTrail has direct integration with Siebel
CRM
and IBM FileNet P8. The integrations accomplish a variety of tasks through Web Services and
launch
-
able pages, most importantly:



Upstream changes: updates in Siebel are pushed to FileTrail,
which FileTrail pushes to P8.



Location tracking: certain updates to location are pushed to Siebel and P8 to trigger processes
in those systems.



Requests: requests placed by customers or internal staff are pushed to FileTrail from various
systems.



Research: location and location history can be dynamically retrieved from FileTrail and
displayed for users of other systems.

B
RITISH
P
ETROLEUM

Key Elements
: Warehouse mgt, label printing, portable scanning, divers
ity of
items.

British Petroleum’s Gulf C
oast Restoration Organization [GCRO] implemented FileTrail for SharePoint in
July of 2011, to track and manage acquisition, retrieval and storage of items in a warehouse operation.
Acquisitions are coming into the warehouse at the rate of 10,000 to 40,000

per month, and are
expected to peak around 500,000 items.

The collection is made up of a variety of environmental samples related to the Deepwater Horizon
disaster. The formats are varied, ranging from vials, bottles, boxes, and drums, and include seawat
er,
oil, sand, soil, animal carcasses, and more. The facility contains a variety of shelving structures, as well
as coolers and freezers.

All major physical item handling processes are managed using FileTrail tools within the SharePoint
interface. The li
fecycle of these items begins with intake of new samples, which requires printing labels
with text and a barcode on label stock that is appropriate to the media of the sample.

FileTrail tracks the location of each new sample as it is assigned to storage
in the warehouse. Staff use
FileTrail’s SmartMobile


a portable platform with a color touchscreen, wireless connectivity, and a bar
code scanner


to assign location during storage, retrieval or transfer. The item’s chain of custody is
logged, and expan
ded as the item is retrieved for sampling and returned to its shelf location.

Samples are frequently pulled to retrieve a sub
-
sample for litigation or study by research organizations.
FileTrail’s request and fulfillment tools manage the process, ensuring
efficient handling by staff and
accuracy in both sampling and shipping of the samples.

See
http://filetrail.com/FT_News/NewsItem.asp?ID=128

for more information.

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US

D
EPARTMENT OF
J
USTICE

Key Elements
:
SharePoint
, label printing, portable scanning,
multiple sites
.

The US Department of Justice
(DoJ)
has contracted with FileTrail for a solution to span 60 court locations
across the US and the Board of Immigration Appeals (BIA).

In recent yea
rs, the court’s annual caseload has grown to 360,000 cases. BIA has used an internally
-
developed tracking system for many years, while the 60 court locations have had no case file tracking
automation. The court conducted a search to find vendors, explore

costs and make a buy/build
decision.

FileTrail provide a number of unique advantages:



FileTrail
’s
COTS
pricing made it an easy choice over costly

custom development.



FileTrail was unique in its ability to provide a highly configurable tracking solution.




FileTrail demonstrated domain expertise through its local implementations in Montgomery,
Fairfax, and Prince George’s counties.



The FileTrail solution is very expandable and offers many additional capabilities which the court
may adopt as they see the n
eed.

The FileTrail solution will be implemented in four locations initially. The solution will be rolled out to
1,500 users and all 61 locations once final changes are made to processes, documentation, and
configuration.

FileTrail will replace the legacy
system completely, integrating with the case management system and
replicating the existing labeling for case files and other media.
In addition, DoJ is gaining the ability to
use portable scanners.

V
ENTURA
C
OUNTY
DUI

P
ROGRAM

Key Elements
: RFID at exits,

integration
.

The County of Ventura, California, implemented FileTrail RFID in December of 2011, to track and
manage case files. Tracking is automated utilizing RFID SmartSensors in the offices of each of their 20
counselors and 4 additional staff. The loc
ation of case files are automatically updated by the sensors as
each file arrives in an office. In addition, SmartSensors in the file room automatically check
-
in case files
as they are returned to be re
-
filed.

The Web Services API from FileTrail has helped minimize the impact of change on staff. The agency’s
technical staff were able to easily add a call to FileTrail from their case management system. As a result,
counselors see the tracking data on the case man
agement screen without needing to leave the system
or even know that FileTrail exists.

The agency also prevented loss using FileTrail’s SmartAlarm to prevent unauthorized removal of case
files at three exits. If a case file approaches the exits a local li
ght/alarm is activated and an email is sent
to administrators. A light/siren is also activated a supervisor’s office.

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C
OURTS
&

P
ROSECUTOR
,

C
HATHAM
C
OUNTY
,

G
EORGIA

Key Elements
: RFID,
integration
, portable scanning,
multiple agencies and sites
.

Seven Cour
ts and the District Attorney implemented a FileTrail RFID Solution covering all floors of two
buildings in Savannah, Georgia. Case file tracking was automated with RFID at over 150 locations in
2009. A second phase in 2010 added 20 more locations in the
District Attorney’s office. These locations
comprised of clerks’ cubicles, chambers, offices, doorways and other points in the normal file flow.
Integration with their case management system downloads new and updated case data in near real
time. The Juve
nile department uses FileTrail to print color coded end tab labels for new case files. An
RFID Alarm at the entrance to Probate ensures that publicly
-
accessible records are not removed from
the department. A portable RFID SmartMobile is used by each agen
cy to locate missing files. In 2010, a
critical file for an appeal of a Capital Case was found by the Chief Deputy DA using the SmartMobile just
hours before an impending dismissal. The file had been dropped in the back of a Coat Closet where no
one woul
d ever have searched for it manually.

C
IRCUIT
C
OURT
,

F
AIRFAX
C
OUNTY
,

V
IRGINIA

Key Elements
:
Mixed Bar Code / RFID
, label printing, portable scanning, diverse set of items.

The Circuit Courts implemented a FileTrail RFID Solution in August of 2010,
covering all divisions, to track
and manage Case
-
related materials with RFID. FileTrail SmartSensors at over 80 locations automatically
track File Folders, Transcripts, Depositions and Exhibits. Locations of items are automatically updated as
they move a
mong judges’ chambers, law clerks, return locations, doorways and other points in the
normal workflow.

Integration with their mainframe system synchronizes case data in real time. This streamlines the
commissioning process in which an RFID tag is assigned

to items. FileTrail’s copy
-
and
-
paste tool and
next
-
volume tool provide one
-
click creation of new items, without data entry.

FileTrail’s Calendar Management tool leverages calendar data from their mainframe system to product
location
-
based Pull for Calend
ar and Deliver Calendar reports that reduce the labor used in the process
and ensure timely delivery to the courts.

FileTrail’s innovative Multi
-
ID architecture accommodates the concurrent use of Bar Code and RFID
technology, and even multiple values of ea
ch. This has proved critical in environments where RFID is not
practical. For example, case files pulled for law clerks are placed in mail slots too small to accommodate
RFID
-

a bar code scanner is used to scan the slot and all the files placed there, e
nsuring that the files are
tracked at every movement.

FileTrail streamlines check
-
out in areas not covered by SmartSensors. The FileTrail ScanStation allows
staff to place collected items on the table, present their security badge, then walk away. The
ScanStation function uses a SmartPad to identify all the items and check them out to the user, without
requiring the user to touch a keyboard or mouse.

The solution was recently expanded to track Criminal Evidence and archival item stored in a vault,
inclu
ding the Last Will of George Washington. Evidence is easily checked
-
out, leveraging staff security
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badges. FileTrail SmartAlarms sound if evidence or archival materials are removed without authorized
check out.

"Over the last few years our workload has
increased at the same time we have been reducing staff due
to the economic downturn.


We have been experiencing decreased productivity due to the amount of
time staff devotes to locating missing files.


We selected FileTrail

based upon

their proven experie
nce in
court environments and the successful implementation of the RFID technology in several neighboring
courts."


John T. Frey, Clerk of the Court, Circuit Court, Fairfax County, Virginia

See the Webinar featuring IT Manager, Andrew Kassick, at:
http://filetrail.com/FT_Video/Video_Gallery.asp?Video=5

C
IRCUIT
C
OURT
,

M
ONTGOMERY
C
OUNTY
,

M
ARYLAND

Key Elements
:
Mixed Bar Code / RFID
,
RFID at exits, 170+ read points
.

The Circuit Courts
s
elected FileTrail in a public RFP process, and
implemented
the
FileTrail RFID Solution
in
March
of 20
09. The solution replaced a bar code tracking system that had been in use for over 20
years, and
cover
s
all divisions

in two buildings, tracking and manag
ing case files with
RFID.

FileTrail SmartSensors at over 170 locations automatically track case files as they move among
judges’
chambers, law clerks,
work tables, public counters
, doorways and other points in the normal
work
flow.

SmartSensors at e
xit d
oors prevent unauthorized removal of case files

by sending alert emails
.

Integration
synchronizes
case data in real time

as each new case is entered in their HP mainframe
system
.
Pre
-
printed folder labels with a bar code are used to assign the case number and associate the
RFID value to the folder. FileTrail’s next
-
volume tool provide one
-
click creation of secondary volumes
without data entry.

FileTrail’s Calendar Management tool

leverages calendar data from the
ir mainframe

system to product
location
-
based Pull for Calendar and Deliver Calendar reports that reduce the labor used in the process
and
ensure
timely
delivery to the courts
.

FileTrail’s multi
-
ID architecture accommodates

the concurrent use of Bar Code and RFID technology.
This has allowed the Court to leverage existing bar coding equipment in low
-
volume and low
-
priority
areas.

“We operate with less effort and fewer disruptions because RFID is automatically tracking the f
iles as
they move.”



Loretta E Knight, Clerk of the Court, Circuit Court, Montgomery County, MD

Read the case study at:
http://file
trail.com/FT_Collateral/Vertical%20Markets/Justice%20
-
%20Montgomery%20County%20Case%20Study.pdf

O
FFICE OF THE
C
HIEF
M
EDICAL
E
XAMINER
,

M
ARYLAND

Key Elements
: RFID, diverse set of items, innovative use of RFID.

The Office of the Chief Medical Examiner in Baltimore, Maryland implemented a FileTrail RFID Solution
covering several floors in their building in 2011. Case file tracking is automated with RFID sensors above
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the drop
-
ceiling at 28 locations. Case file l
ocations are updated as they move among clerks’ cubicles,
elevator lobbies, and key transition areas.

The system has recently been expended to track cadavers in and out of refrigeration. The legacy
process of manually logging these activities was done t
o calculate organ transplant viability. However,
the failure to record a single log entry resulted in the loss of all organs. The new RFID
-
enabled process
reliably logs the time, increasing the number of organs harvested for transplant and saving lives.


Future plans include covering additional locations with RFID sensor, adding sensors, tracking the
movement of staff with wearable RFID badges, and using FileTrail’s metal
-
mountable asset tags to
automatically track surgical carts and surgical equipment.

See
http://filetrail.com/FT_News/NewsItem.asp?ID=121

for more information.

M
ONTEREY
C
OUNTY
C
OURTS
,

CA

Key Elements
: RFID at exits, divers
ity of

items, innovative use of RFID.

The Superior Court in Monterey County, California, implemented FileTrail RFID in its city of Monterey
location in 2010. The initial motivation to see a solution like FileTrail was the change
-
over to ipads.
There was a great concern about theft of these d
evices by members of the public. Today, RFID sensors
at the building exits sound and send alerts if an iPad approaches the exit. Guards can stop people at
staffed exits. At unstaffed exits the video system is used to identify anyone who might steal an iP
ad.

The solution was quickly expanded to include tracking of Exhibits and tracking and auditing Furniture.
Every year the State of California requires an audit of Court assets from every county. With FileTrail RFID
the Court can complete their audits wi
th 85% less labor using the portable SmartMobile. In addition,
the Detector feature on the SmartMobile helps locate critical items like using a metal detector, reducing
search time by as much as 90%.

The court is currently implementing a similar system i
n their Salinas location. A future phase will
implement the solution in a third location, and the next phase will extend the solution to case file
tracking and calendar management.

C
IRCUIT
C
OURT
,

P
RINCE
G
EORGE

S
C
OUNTY
,

M
ARYLAND

Key Elements
: RFID,
260+
read points,
integration,
portable SmartMobile
.

The Circuit Courts selected FileTrail in a public RFP process

in 2006
, and
has expanded the solution with
5 subsequent phases.
The solution covers several divisions including Juvenile, Criminal, Civil
,

Adopt
ions,
and Family
, and now includes over 260 read points in two buildings
. Locations covered by RFID tracking
are comprised of judges’ chambers, law clerks offices, clerk’s cubicles,
work tables,
returns locations,
public counters, doorways and other point
s in the normal file flow.

The FileTrail solution is integrated

with their

Oracle
-
based

ACS

case management system
. New and
updated case data is received into FileTrail
in near real time
, while calendar data is updated nightly
.
FileTrail’s Calendar Mana
gement tool leverages calendar data from the case management system to
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posal Supplement


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product location
-
based Pull for Calendar and Deliver Calendar reports that reduce the labor used in the
process and increase reliability of timely pull.

Locating files for court has alw
ays been a labor
-
consuming, but critical process. The court has four
portable SmartMobile readers, allowing staff to locate misplaced case files in one
-
tenth of the time
.

See the Webinar featuring Presiding Judge William D Missouri (retired) at:
http://filetrail.com/FT_Video/Video_Gallery.asp?Video=5

S
UPERIOR
C
OURTS
,

S
TANISLAUS
C
OUNTY
,

C
ALIFORNIA

Key Elements
: RFID,
90+ read points,
integration,
portable SmartMobile
.

The Superior Court of Stanislaus County, California, implemented
a
FileTrail RFID Solution
in 2007. The
solution covers
Civil, Criminal, and Juvenile divisions. Case file tracking is automated with RFID at
over 90

locations, comprised of clerks’ cubicles,

courtrooms, chambers, offices, and other points. Integration
with their Oracle
-
based case management system downloads new and updated case data on a nightly
basis.

Locating files for court has always been a labor
-
consuming, but critical process. The cou
rt has
several portable SmartMobile readers, allowing staff to locate misplaced case files in one
-
tenth of the
time
.

See the video produced by the State of California at:

http://fil
etrail.com/FT_Video/Video_Gallery.asp?Video=3

C
OURTS
,

S
T
.

C
HARLES
C
OUNTY
,

M
ISSOURI

Key Elements
: RFID,
110 read points,
integration,
portable SmartMobile
.

The Courts of St. Charles County, Missouri, have completed Phases I, II and III of a FileTrail RFID
Solution
for Civil, Criminal, and Juvenile divisions in 2007, 2008, and 2009. Case file tracking is automated with
RFID at 110 locations, comprised of clerks’ cubicles, courtrooms, chambers, offices, and other points.
Integration with their case management

system downloads new and updated case data on a real
-
time
basis. A portable RFID SmartMobile tracker helps hunt for missing files.

Read the Case Study at:
http://filetrail.com/FT_Collateral/Vertical%20Markets/Justice%20
-
%20St%20Charles%20County%20Case%20Study.pdf


C
OURTS
,

W
ILLIAMSON
C
OUNTY
,

T
EXAS

Key Elements
: RFID, integration,
portable SmartMobile
.

The Courts of Williamson
County, Texas, has completed Phases I and II of a FileTrail RFID Solution. Case
file tracking is automated with RFID at over 20 locations. The Courts began with only a portable
SmartMobile in 2008, to prove the technology. Integration with their case mana
gement system
downloads new and updated case data on a nightly basis. A portable RFID SmartMobile tracker helps
hunt for missing files
, reducing search time dramatically
.

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posal Supplement


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“We used to spend many hours each day searching for case files. The RFID FileDetect
or sees files from
more than six feet away, allowing us to sweep courtrooms, chambers and cubicles and find critical case
files quickly.”



Nancy Rister, County Clerk, Williamson County, Texas

Read the Case Study at:
http://filetrail.com/FT_Collateral/Vertical%20Markets/Justice%20
-
%20Williamson%20County%20Case%20Study.pdf

O
FFICE OF THE
C
HIEF
M
EDICAL
E
XAMINER
,

V
IRGINIA

Key Elements
: RFID, integration,
portable SmartMobile
.

The Office of the Chief Medical Examiner in Virginia selected FileTrail RFID after a public RFP. FileTrail
was selected for depth of experience, ease of use, and quality of referen
ces, despite not being the
lowest bidder. The solution
works in
4 offices throughout the state. In each office case files are tracked
passively by RFID sensors above the drop
-
ceiling at key locations. Integration with the case
management system brings d
own new case data in near real
-
time. Each office has an RFID SmartMobile
for auditing and locating misplaced case files.


See
http://filetrail.com/FT_News/NewsItem.asp?ID=126

for more infor
mation.

P
AULDING
C
OUNTY
C
OURTS
,

G
EORGIA

Key Elements
: RFID

Tracking Kit
,
portable SmartMobile
.

The courts in Paulding County Courts selected a FileTrail RFID Tracking Kit in 2010.

A portable RFID
SmartMobile tracker helps hunt for missing files
, reduci
ng search time dramatically
.

They
are currently
expand
ing

their solution to include automatic tracking at 20 locations using RFID SmartSensors.

See
http://filetrail.com/FT_News/NewsItem.asp?ID=108

for more information.

C
HEROKEE
C
OUNTY
C
OURTS
,

G
EORGIA

Key Elements
: RFID

Tracking Kit
,
portable SmartMobile
.

The courts in Cherokee County implemented a FileTrail RFID Tracking Kit in 2008. Integration wit
h their
case management system brings down new and updated case date nightly into FileTrail.

A portable RFID
SmartMobile tracker helps hunt for missing files
, reducing search time dramatically
.

See
http://filetrail.com/FT_News/NewsItem.asp?ID=85

for more information.

F
ORSYTHE
C
OUNTY
C
OURTS
,

G
EORGIA

Key Elements
: RFID

Tracking Kit
,
portable SmartMobile
.

The courts in Forsythe County implemented a FileTrail RFID Tracking Kit in 2011. Integrati
on with their
case management system brings down new and updated case date nightly into FileTrail.

A portable RFID
SmartMobile tracker helps hunt for missing files
, reducing search time dramatically
.

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posal Supplement


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See
http://filetrail.com/FT_News/NewsItem.asp?ID=103

for more information.

F
ULTON
C
OUNTY
D
ISTRICT
A
TTORNEY

Key Elements
: RFID,
integration, portable SmartMobile
.

The District Attorney in Fulton County, Georgia, implemented FileTrail RFID to trac
k case files across six
departments in 2009. RFID SmartPads streamline check
-
in and check
-
out for clerks, while RFID sensors
at 2
0+

locations automatically record the location as files arrive. FileTrail has streamlined the process of
boxing and archiving

old case files, cutting the labor in the process by up to 50%, and eliminating the
buildup of over 500 storage boxes in the hallways. FileTrail is integrated with their case management
system to load new and updated case data near real
-
time.

Q
UICKEN
L
OAN
S

Key Elements
: Label printing, portable scanning, integration, 7,000,000 items.

Quicken Loans implemented FileTrail to track and manage loan applications in its service center in 2004.
At the height of the market the firm was averaging over 1,000 new
loan applications per day. By the end
of 2010 FileTrail was tracking over seven million items.

Each new loan application is immediately labeled when it is received. A bar code label is printed from
FileTrail using Zebra TLP 2824 printers. No data entry is

required, as the basic data needed for labeling
and tracking is synchronized into FileTrail from the loan application system days before the paperwork
arrives from the applicant.

Once bar coded, the loan documents are tracked by FileTrail every step of the way. In this type of
environment speed is the utmost importance, and FileTrail worked to make processes and tasks simple.
Staff at PC workstations use a direct
-
connect bar code s
canner to quickly move applications to the next
step in FileTrail by scanning the destination and all the document bar codes. Staff that do not have a PC
workstation use the portable FTMini to scan documents into bins or boxes or carts for transporting.

O
ne of the busiest areas of the operation is scanning. Todd Horner, Director of Document Management,
oversees a team of employees that scan the image of every document once it has aged to a certain
point. The documents pass through a dozen separate steps in

a 3 or 4 day period, with each step being
recorded in FileTrail, and reported in FileTrail Activity Reports.

The final step at Quicken Loan was to track the documents into a bar coded box, and transmit the
completed boxes to off
-
site storage. The locatio
n of stored documents


particularly notes and deeds


is still important as they must be retrieved for litigation, bankruptcy, REO, and pay
-
offs.

See
http://filetrail.com/FT_News/NewsItem.asp
?ID=31

for more information.

Q
ATAR
P
UBLIC
P
ROSECUTION
,

D
OHA
,

Q
ATAR

Key Elements
: RFID, Arabic language, integration, label printing, portable scanning.

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posal Supplement


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RFID
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The Office of Public Prosecution [QPP] implemented a FileTrail RFID solution in September of 2011. The

solution leverages FileTrail’s localization layer, using both English and Arabic.

FileTrail automates case file tracking using FileTrail’s SmartOffice Technology. FileTrail Smart Sensors at
97 locations automatically track case files as they move. Fil
eTrail SmartAlarms at 7 exits prevent
removal of case files from the building, alerting staff with light, siren and email alerts.

The integration with P8 was developed by QPP development staff using FileTrail's Web Services API and
a few custom scripts.
F
ileTrail provided support for the integration development which was much more
cost
-
effective for QPP, as they already had developers on
-
staff who knew their applications.
The
integration synchronizes new case data into FileTrail and presents item details,

current location, and
location history to P8 users. It also provides automation of requesting.

The agency has been so pleased with the system that they are in the process of expanding the solution
to six additional remote offices, adding 200 RFID Readers

and 420 SmartSensors for automatic tracking
and Remote SmartAlarms to echo the light/siren to remote security desks.

See
http://filetrail.com/FT_News/NewsItem.asp?ID=124

for more information
.

A
N
G
ARDA
S
ÍOCHÁNA
,

I
RELAND

Key Elements
: RFID

at exits
,
portable SmartMobile
.

The Irish National Police implemented FileTrail RFID in 2008, to track and manage 70,000 case files. An
RFID SmartAlarm prevents removal of case files from the facility that have not been properly checked
out. The Detector feature of the portable RFID Sm
artMobile help streamline audits and locate mis
-
filed
files.

See
http://filetrail.com/FT_News/NewsItem.asp?ID=72

for more information.

RCMP,

V
ANCOUVER
,

C
ANADA

Key Elements
: RFID
, Asset tracki
ng
,
portable SmartMobile
.

The Royal Canadian Mounted Police (RCMP) implemented a FileTrail RFID solution
in 2011
to
track and
manage the department's equipment.

With no automation i
t was difficult to keep track of the many
differe
nt types of equipment. A
s a result a lot of time was wasted searching and items would go
missing.

The FileTrail RFID solution
provides the RCMP with a searchable inventory of a
ssets such as cameras,
keys, laptops, phones, vehicles, weapons and medical items
.

The locations of th
ese items are easily
tracked using RFID

technology, and missing items found with the Detector feature on the portable
SmartMobile
.

In addition to saving time, t
he FileTrail RFID solution has increased accountability by providing an
unalterable chain of cu
stody. The system documents who has checked out an item and when that action
was completed.

Pro
posal Supplement


Example
RFID
Projects




Confidential


Do Not Distribute


Page
11

Because of the success of the solution, RCMP is
working towards
expand
ing

the system to track their
growing volume of case files.