Three Year IT Management and Budget Plans

esophagusbunnyManagement

Nov 20, 2013 (3 years and 11 months ago)

85 views

1


Bryan Dreiling


Main Contact for Three Year Plans


bryan.dreiling@da.ks.gov


785.296.2809

2


Enterprise Business Partner Models


Radar Charts


Open Discussion

3

4


A model that describes who you
communicate with, and what
information is being
transfered

5

6


7


Simple, usable model


Able to understand agency
communication streams


Look at agency communication in
relation to the business


Add utility to the 3
-
Year Plan on both the
agency and state level

8


Intra
-
agency collaboration / efficiencies


Inter
-
agency collaboration


Content Management


Security / Privacy Considerations


Legislative oversight issues


Look at other agency’s models for
improvement and enhancement of
communication

9


Single, simple view


Legislature uses


CITA uses


Look at State involvement from various
Business partners perspective


Identify ways we commonly refer to business
partners


180 Degree views of how we communicate
with certain groups (Citizens, Local
Government,
ect
)


10


Business Unit / Individuals


Surveys


Interview Sessions


Combination

11


12


13


14


15


16


17

18


Systems


Web Pages / Web Services


Published Documents


Public Information Officer

19


Data


Documents / Forms


Personal Information


Other

20


Yearly


Quarterly


Monthly


Weekly


Daily

21


Web / Internet


Mail / E
-
mail


Human


Phone


Paper


Electronic

22

23

24

25


Excel


Power Point


Visio

26


Collect at the level of Detail that works
for you.


Include Summary level on the
ITMBP

27

28


Understanding on what a radar chart is


Understanding of what is expected to be
included on a radar chart


Understanding of basic techniques used
to complete a radar chart


Examples and Templates to help the
process

29


Also known as:


Road Map


Gantt Chart


“A Gantt chart is a horizontal bar chart developed
as a production control tool in 1917 by Henry L.
Gantt, an American engineer and social scientist.
Frequently used in project management, a Gantt
chart provides a graphical illustration of a schedule
that helps to plan, coordinate, and track specific
tasks in a project”


http://searchcio.techtarget.com/sDefinition/0,,sid19_gc
i331397,00.html

30

31



The 3
-
Year Plan Radar Chart is broken
down into
4
sections


Business Initiatives


High level business goals


Technology Initiatives


Hardware upgrades, platform changes,
infrastructure changes,
ect


Application Initiatives


New development, upgrades, consolidation,
ect


Online
-
Enabled Services

32


Consistent with the goals of the three
year plan


Translation of information that
should

be
in the 3
-
Year plan to a graphical model


3
-
year plan has asked for this level of
strategic and forward looking information in
the past


Tool to see business and technology
alignment

33

34


35


36


37


38


39


Business Initiatives, Technology,
Applications all independent


Technology and Applications grouped
by business initiatives


Everything grouped by business units


40

41


42


43



Budget Document


Strategic Plans


Survey of business leaders


Other 3
-
Year Plan information that has
been collected

44


Agency does not have a Strategic IT or
Business Plan


Agency does not plan IT initiatives three
years in advance


45


Give it your best effort


If needed omit the business initiatives
part of the radar chart


This is not recommended as it decreases the
utility of the chart dramatically


But it is still better than nothing

46


This is year
#5
for many of you


Build upon last year’s document


Look at other agencies submissions


Modify / Add / Change your current
document

47

48

June 18

Value Chain and Application Map and Data

Maps


All sessions are hosted in

the Eisenhower Building’s
4
th

Floor Auditorium and take place at 9AM


Conference Call capability will be available for all
sessions.

49

50


Bill Roth, CITA, 785
-
296
-
2108


william.roth@da.state.ks.us


Bryan Dreiling, 785
-
296
-
2809


bryan.dreiling@da.state.ks.us


http://
da.ks.gov/kito/