Project Document Cover Sheet

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Project Acronym:
SWANI

Version:

v2

Contact: Prof Tony Toole

Date:

25.03.2011



Page
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Documen
t title: JISC Project Plan

Last updated:
March 2011




Project Document Cover Sheet

SWANI Project Plan


Project Information

Project Acronym

SWANI

Project Title

Secure Work
-
based learning Administration through Networked
Infrastructure

Start Date

January 2011

End Date

December 2011

Lead Institution

Coleg
Sir G
â
r

Project Director

Dave Howells

Project Manager &
contact details

Prof Tony Toole

Business Development,
Coleg Sir Gâr, Graig Campus, Sandy Road,
Llanelli, Carmarthenshire

SA15 4DN

email:
tony.toole@e
-
co
llege.ac


Mob: 07590 693780

Partner Institutions

n/a

Project Web URL

https://sites.google.com/site/jiscswani/


Programme Name (and
number)

Learning and Teaching Innovation Grants (SWaNI FE) 10/10

Programme Manager

Robin Englebright


Document Name

Document Title

SWANI Project Plan

Reporting Period

n/a

Author(s) & project role

Prof Tony Toole

Project Manager

Date

30
th

January 2011

Filename

SWANI_Project_plan.doc

URL

https://sites.google.com/site/jiscswani/SWANIProjectPlanv1.doc


Access



Project and JISC internal



General dissemination


Document History

Version

Date

Comments

v1

30/01/2011


v2

25/03/2011

Docu
ment update following discussions





Project Acronym:
SWANI

Version:

v2

Contact:

Prof Tony Toole

Date:

25.03.2011


Page
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Document title: JISC Project Plan

Last updated:
March 2011





JISC Project Plan

Project Title: Secure Work
-
Based Learning Administration through Networked
Infrastructure (SWANI)


Overview of Project

1. Background

The SWANI project aims to create a Web 2.0 based online admin
istrative system for the
work
-
based learning (WBL) programmes at Coleg Sir Gâr that includes a document
authentication process that meets the requirements of the EU Directive on Electronic
Signatures and is also acceptable to the Wales Assembly Government
and Estyn.

The current Assembly Government guidance on
Evidence Requirements for Funding and
Payment

states that ‘
Electronic
signatures on any form and electronically copied versions are
not sufficient for European Union audit purposes’,

and as the WBL pr
ogramme in Wales is
partly EU funded , they will also not be accepted by the Welsh Assembly Government.

As a consequence, the present administrative system for WBL, which is based on a range of
signature
-
verified documents, is predominantly paper
-
based at
both Coleg Sir Gâr and
similar providers across Wales. The college has the objective of creating a fully online
system of WBL administration and this will only be achieved if the electronic verification
barrier can be overcome.

If successful, there is sig
nificant potential for technology to streamline management and
administrative processes, create a more responsive, reliable and cost
-
effective information
management system and to enhance the effectiveness of work
-
based learner support.

A key issue is the
roll
-
on, roll
-
off nature of the programmes and the fact that the support and
tracking of individual learners is reliant on peripatetic training advisors who spent a lot of
time in a learner support role in
-
company. As a result, learner files and monitoring

documents are routinely transported between campuses and companies and there is a
significant risk of information misplacement.

A further key issue that the project will address relates to the training advisor support of the
work
-
based learner. The curren
t face
-
to
-
face training advisor support of work
-
based learners
is labour intensive, not just in the learner support activities, but also in the time taken to
travel to and from each of the companies involved. The project will explore methods of
providing r
eal time online communications and resource sharing, using the team’s existing
expertise in the use of web 2.0 technologies and cloud computing, that will allow much of the
learner support, monitoring and record keeping to be carried out online, whilst mai
ntaining
the quality of the learner experience, the needs of the employer and the requirements of
DCELLS and Estyn.

The use of Web 2.0 technologies and cloud computing will draw on existing work with online
learning environment design and the development o
f information portals using such tools.
The team believes that education will ultimately move down this route because of the
growing functionality the Web offers and also the significant cost
-
benefits offered through the
use of such resources.

Project Acronym:
SWANI

Version:

v2

Contact:

Prof Tony Toole

Date:

25.03.2011


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The primary
innovation in this proposal will be in the experimentation with the management
processes and technologies of electronic signatures and their use in the verification and
authentication of WBL documentation. The secondary innovation will be in the way Web 2.
0
tools are used to create a fully online and highly cost
-
effective WBL administrative,
management and learner support system.

2. Aims and Objectives

The broad aim of the SWANI project is to create a fully online work
-
based learning
management, administrat
ive and learner support system using web 2.0 technologies that
meets the audit requirements of the EU and the Welsh Assembly Government. It also aims
to deliver a system that is significantly more time
-
efficient and cost
-
effective, as well as
enhancing the

learning experience.

The specific objectives of the SWANI project are to:



Create a fully online management, administrative and learner support system for
work
-
based learners;



Implement a system of applying digital signatures to documents that satisfies th
e
audit requirements of the EU and the Welsh Assembly Government;



Carry out a trial of the online system in parallel with the existing paper
-
based system
to evaluate and quantify the benefits;



Provide a detailed report on the SWANI project outcomes that ca
n be used by other
institutions in the UK facing similar issues.

3. Overall Approach

3.1 Summary

The SWANI project proposes to develop a fully online administrative and learner support
system for the work
-
based learning programme at Coleg Sir Gâr. At prese
nt, the systems
are all paper
-
based for the reason that the Welsh Assembly Government requires original
signatures on all auditable documents, as does the European Union who partly fund the
WBL programme in Wales. The WAG specification of
Evidence Requirem
ents for Funding
and Payment

states that ‘
Electronic
signatures on any form and electronically copied versions
are not sufficient for European Union audit purposes and will not be accepted by the Welsh
Assembly Government.


Notwithstanding the statement ab
ove, there is an ongoing debate in the EU about the use of
electronic signatures based on the Directive on a Community Framework for Electronic
Signatures
1

that was originally issued
in 1999. This has been de
veloped

and revised since
that time with the exp
ress intention to:
make electronic signatures easier to use and help
them become legally recognised within the Member State
s.
The SWANI project plans to
explore further the current legal status and technologies involved in this development and
use the info
rmation in the planning for its own technical implementation.

With a verification strategy and technical implementation plan in place, the project will then
build a web 2.0 based online management, administrative and learner support system for the
Coleg Si
r Gâr

WBL programme. The project will base the online environment on established



1

http://europa.eu/legislation_summaries/information_society/l24118_en.htm


Project Acronym:
SWANI

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Web 2.0 functionality used in other recent developments
2
,
3

& regarded by the team as the
current ‘best of breed’ available for the functions involved. The project will, of cou
rse,
continue to monitor new Web functionality as it emerges as part of the JISC community of
practice
4
,
5
.

The online version of the WBL management and administrative system will be developed by
the project team, in collaboration with the training advisors
, employers and learners, as a
mirror system to the established paper based system which will continue as normal
throughout the project. The team will liaise with DCELLS in the Welsh Assembly
Government and WEFO who are responsible for European funding in
Wales. It will also work
with Eris@ in Europe which is concerned with the legislative area where the Directive on
Electronic Signatures is being developed. The team has worked with all of these agencies
before on projects relating the online learning and f
unding
6
.

A structured evaluation of the online system will be carried out in the second half of the
project from September 2011 and will be directly compared with that of the paper based
system. It is anticipated that this will continue throughout 2012. A
lthough it is not expected
that agreement on the use of electronic signatures will be achieved during the lifetime of the
SWANI project, it is expected that advanced negotiations based on the evaluation will have
led to an agreement in principle with both
Europe and the Assembly Government that the
development is both feasible and desirable. The SWANI final report will detail how this will
be taken to its conclusion.

The final report will also include an evaluation of the Web 2.0 based online WBL
management
, administrative and learner support system. It will, through the comparison with
the paper based system, quantify the cost savings achieved by the use of Web 2.0 tools and
the benefits of online communications and resource sharing. The project team believ
es that
the outcomes of the SWANI project will be of value to all other FE colleges in Wales
currently constrained by the present system. It also believes that the goal of gaining
agreement by both Europe and the Welsh Assembly Government on the use of dig
ital
signatures, if achieved, would be of significance for any institution delivering EU funded
educational programmes in the UK.

3.2 Work Structure

The
work will be structured as detailed in the Workpackages in Appendix B of this project
plan and as prese
nted in the project GANTT chart below.

There will be two main areas of activity in the SWANI Project:

1.

The development of a completely online administrative system for work
-
based
learning delivery at Coleg Sir G
â
r;

2.

The implementation of an electronic signat
ure system that meets the audit
requirements of both the European Commission and the Welsh Assembly
Government.




2

http://www.jisc.ac.uk/whatwedo/programmes/usersandinnovation/etutor.aspx


3

http://www.jisc.ac.uk/whatwedo/programmes/elearning/ltig/ratatat.aspx


4

http://www.jisc.ac.uk/whatwedo/programmes/elearningpedagogy/elearningexperts.aspx


5

http://wiki.
cetis.ac.uk/Educational_Content_widgetsworkinggroup


6

http://funding
-
model.pbworks.com/w/page/12898356/FrontPage


Project Acronym:
SWANI

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Date:

25.03.2011



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SWANI Project GANTT Chart


Project Acronym:
SWANI

Version:

v2

Contact: Prof Tony Toole

Date:

25.03.2011



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3.3

Scope, Boundaries and Critical Success Factors

The SWANI project

is seeking to establish a fully digitised, on
line administrative and
management system for work
-
based learning in Wales. To achieve this, it requires a change
in the rules relating to the use of written signatures on documents that make up the audit trail
for European and Welsh Assembly Government fu
nded initiatives. The achievement of this
critical success factor will not be easy and success is by no means assured. However, the
risk of failure is by far outweighed by the potential benefits should the project be successful.

The project will run for le
ss than 1 year; beginning as it does at the end of January 2011 and
concluding in December 2011. In that timescale it is anticipated that the whole administrative
system for work
-
based learning at
Coleg Sir Gâr

will be digitised and operational through a
w
eb 2.0 based online environment. It is also anticipated that a globally accepted digital
signature system will have been identified, tested and presented to the relevant authorities in
Europe and in the Assembly Government. A key goal will be the acceptanc
e in principle that
such a system brings significant operational and financial benefits, and is at least as secure
and reliable as the paper based signature system, if not more so.

It will be proposed that, in the year following the project, the digital s
ystem should run in
parallel to the paper based system so that the security and validity of the digital system can
be fully tested. The outcomes of that process will be the subject of a report that will be
presented to the appropriate authorities for consi
deration.


4. Project Outputs

The project outputs are identified in the project Workpackages in Appendix B. In summary
they will be:

Workpackage

Outputs

WP1: Project Setup

SWANI Project Plan; SWANI Project Website.

WP2: Business Process Planning

Online
WBL Process Model; Online WBL Management
Environment Specification.

WP3: System Design &
Implementation

Online WBL Management Environment; Digital
Signature Specification.

WP4: System Testing and
Evaluation

Management Environment and Digital Signature Te
st
reports; Whole system evaluation report; EU/WAG
Digital Signature Implementation Proposal.

WP5: Reporting & Dissemination

SWANI Project Final Report; Project Dissemination
Conference.


5. Project Outcomes

The key outcomes of the SWANI project will be:

1.

A fully digitised, online, work
-
based learning administrative and management system
based on open source and web 2.0 applications;

2.

A digital signature system that is acceptable for audit purposes by the European
Commission and the Welsh Assembly Governmen
t.

The first of these outputs will be relatively straightforward to achieve (albeit complex and
time consuming). The system will be based on Joomla and will use Enterprise Architecture
Project Acronym:
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modelling techniques to optimise the administrative processes and docum
entation as they
are converted from the current paper based systems.

The second output will be altogether more challenging. It not only requires the identification
of a digital signature system that delivers guaranteed authentication and verification of
in
dividuals contributing to the audit trail of documentation. It also requires acceptance by the
European Commission and the Welsh Assembly Government that it can be used in place of
the current hand
-
signed paper audit documents.

If these outputs are
achieve
d, the WBL management and administration system at
Coleg Sir
Gâr

will be significantly improved through all the stakeholders; employers, learners, training
advisors, institutional managers, Estyn and DCELLS; having online access to a single online
source o
f information about the WBL programme at the college.

Additionally, with a digital signature system in place, the current paper audit trail of
documents, together with the logistical, cost and data integrity problems that accompany the
process, will be rep
laced with a secure centralised record system.

It is envisaged that the new online system will be of value to all institutions delivering work
-
based learning, particularly where an audit trail of learner achievement that triggers funding
is involved. If a
n agreement in principle to the use of digital signatures by the European
Commission for audit purposes is achieved, it will set an important precedent that will be of
significant value to the educational community across the UK and Europe.


6. Stakeholder

Analysis


Stakeholder

Interest / stake

Importance

European Commission

The
acceptance by the European Commission of
the use of digital signatures on auditable
documentation is central to the success of this
project. Their support is therefore essential.

V
ery High

Welsh Assembly Government

WAG will also need to approve the use of digital
signatures. The current non
-
acceptance is based
on the EU position, so it is anticipated that EU
acceptance will lead to a change in WAG policy.

Very High

Institutional M
anagement

Institutional management at
Coleg Sir Gâr

will
benefit from the improvements in logistics, cost
-
effectiveness and data integrity delivered by the
SWANI project.

High

Learners

Learners will have live access to all appropriate
information and reco
rds of their WBL progress
and achievements.

High

Employers

Employers will have live access to all appropriate
information and records of their employees WBL
progress and achievements.

High

JISC

The outcomes of the project will add to the
resources JISC m
akes available to the
community of practice.

High

WBL Providers in the UK &
Europe

It is envisaged that the new online system will be
of value to all institutions delivering work
-
based
learning, particularly where an audit trail of
learner achievement tha
t triggers funding is
involved
.

High

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7. Risk Analysis

Risk

Probability

(1
-
5)

Severity

(1
-
5)

Score

(P x S)

Action to Prevent/Manage Risk

Staffing:

Ina
bility to assemble and
sustain the proposed project
team

1

3

3

All members of the proposed team
are curr
ent employees of
Coleg Sir
Gâr

and their work allocation is
managed by the Project Director.

Organisational:

Inability to gain agreement
by the EU and WAG on the
use of digital signatures

4

4

16

This is the key risk for the project.
A major role for the p
roject
manager will be to engage in
negotiations with both the
Commission and the Assembly
Government. It is likely that
unqualified approval will not be
achieved within the timescale of
the project. However, gaining an
agreement in principle

to the use of

digital signatures will be regarded
as an important step forward and
will allow the college to proceed to
further trials and evaluation with
confidence that full approval will
eventually be received.

Technical:

Failure to identify
and install
an appropri
ate digital
signature system

3

4

12

There are a number of different
options available to the project.
The team will be seeking a solution
that is already used in a similar
audit role by other parts of the EU.
Beyond identifying an acceptable
system, the ri
sk also involves
affordability and usability and these
will also be key considerations in
reaching a decision.

External
suppliers/stakeholders:

Inability to sufficiently
engage external
stakeholders in achieving
the project goals


2

3

6

In addition to the

European
Commission and WAG, the Estyn
Inspectorate will also need to
approve the new system. The
project manager has considerable
experience of working in Europe,
with WAG, and as an Assessor
with Estyn. He is in a position to
discuss the project at the
highest
level and to achieve the
engagement required.

Legal:

Inability to meet the legal
requirements of the audit
system

2

3

6

This risk is linked to the
Organisational and Technical risks
above. Any legal implications that
emerge from discussions that a
re
not covered by those mitigating
actions will be dealt with as they
arise. Assistance from JISC Legal
will be sought if needed.

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8. Standards

Name of standard or
specification

Version

Notes

There are no standards or
specifications to be noted at
this t
ime. If the
eventual
technical solution involves
standards, this section will be
updated to cover them.




9. Technical Development

There are two main technical developments to be carried out by the SWANI project:

9.1 The Online WBL Management and Adminis
trative System

The online WBL management system will be based on the open source content
management system Joomla. The e
-
Learning Unit at
Coleg Sir Gâr
, who will be assisting
the project team, and where the Web Programmer in that team is based, has
conside
rable experience in the use of the Joomla platform. The main task will be the
creation of digital versions of the current paper documents and presenting them in an
intuitive and user
-
friendly way for the users.

9.2 The Digital Signature System

The project
will be researching digital signature systems that are in use globally, and will
be evaluating applications/products that meet the system requirements. This will include
consideration of the use of third party digital signature authentication services if t
hat
provides the most cost
-
effective solution and/or is more likely to be accepted by Europe.

The top level system requirements will include:



A system that is in use by multiple agencies, including a number in Europe, that
meet comparable legal and audit r
equirements to those of the WBL programme;



A system that is simple and easy to use by the signatories (Training Advisors,
Employers, Learners);



A system that is easily installed/hosted/managed and requires only administrative
maintenance;



A system that is
cost
-
effective and delivers quantifiable cost savings compared
with the paper based system it replaces.


Both developments will run in parallel throughout the project period and implementation will
begin in March 2011. Testing and evaluation will start in
July and will continue for the
remainder of the project.


10. Intellectual Property Rights

The project will be seeking to use open source software and web 2.0 functionality in the
construction of the online WBL management and administrative system. All out
puts created
will be made freely available through a Creative Commons, attributed, non
-
commercial
license.

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The IPR status of the digital signature system will not be known until later in the project and
this section of the plan will be updated at that time
.


Project Resources

11. Project Partners

The project will be carried out wholly by
Coleg Sir Gâr
, although there will be liaison with
Pembrokeshire College who are partners with
Coleg Sir Gâr

in the regional WBL contract.
The project will also be liaising

with the EU, WAG, Estyn and other organisations as part of
its work, but there will be no formal partnerships.

12. Project Management

The SWANI project will be based at Coleg Sir Gâr and will be managed by Professor Tony
Toole who will report to Dave Howe
lls, the Director of Business Development. This
Department is responsible for all the work
-
based learning programmes at the college and
includes the WBL manager and the training advisors who will form part of the project team.

The project team will consist

of:

Name

Role

Contact Details

Dave Howells

Director of Business Development
Project Director

(0.1 FTE)

dave.howells@colegsirgar.ac.uk

01554 748370

Prof Tony Toole

Project Manager (0.2 FTE)

tony.toole@e
-
college.ac


07590 693780

Karen Price

Project Officer

(Audit) (0.2 FTE)

karen.price@colegsirgar.ac.uk

01554 748344

Kim Rees

Work Based Learning Manager

(0.3
F
TE)

kim.rees@colegsirgar.ac.uk

01554 748602

Lewis Jones

Web Programmer

(0.1 FTE)

lewis.jones@colegsirgar.ac.uk

01554 748345

Paul Robbins

Graphic Design (0.
1 FTE)

paul.robbins@colegsirgar.ac.uk

01554 748345

Training Advisors

4 x Training Advisors supporting the
WBL programme at Coleg Sir Gâr

(0.4 FTE)

Contact through Kim Rees

kim.rees@colegsirgar.ac.uk

01554 748602


The project team will meet

every two weeks through both face
-
to
-
face and online
videoconference attendance as appropriate. The Project Manager will chair the team
meetings and will be responsible f
or all documentation and JISC project reports.

A project steering group will be set up to advise the project team and to oversee the project
activities. The steering group will consist of:



Director of Business Development (Chair)



Project Manager



WBL Manage
r



DCELLS representative

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WEFO representative



Employer representative



Work
-
based Learner representative



JISC RSC Wales Manager

The steering group will meet three times during the project period and have responsibility for
monitoring the project progress agai
nst targets, facilitating the EU and WAG policy
discussions, and taking decisions on any changes to the project plan and budget.


13. Programme Support

The project will be researching secure electronic signature systems and will be liaising with
JISC Advan
ce and JISC
-
CETIS as part of that process. It is anticipated that existing JISC
outputs in this area will be very helpful to the SWANI project.


14. Budget

The SWANI project budget is shown in Appendix A. There is no substantial change to the
budget submit
ted with the original project proposal.


Detailed Project Planning


15. Workpackages

The SWANI Project Workpackages are shown in Appendix B and the project timeline is
illustrated by the GANTT Chart presented in section 3.2 above.

16. Evaluation Plan

Timin
g

Factor to Evaluate

Questions to Address

Method(s)

Measure of Success

29.03.2011

WBL Process
Planning

Effectiveness of online
learner support &
document management

WBL
Stakeholder
Workshop

Stakeholder approval
of plan

29.06.2011

System Design &
Impleme
ntation

Effectiveness of
document quality
assurance & digital
verification systems

WBL
Stakeholder
Workshop

Stakeholder approval
of QA and DV systems

30.06.2011


31.10.2011

System Testing &
Evaluation

Effectiveness of whole
systems testing &
delivery of

project
outputs

Progressive
stakeholder
evaluation &
recording

Outcomes of formal
evaluation
questionnaire in
October 2011

01/11/2011


16/12/2011

SWANI Project
Evaluation

Effectiveness of project
management team in
achieving project goals

Project
review

and
reporting

Steering group
approval of project
final report

Project Acronym:
SWANI

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17.
Quality Plan

Output

Project Plan, Project Budget

Timing

Quality
criteria

QA method(s)

Evidence of
compliance

Quality
responsibilities

Quality
tools

(if
applicable)

07.02.2011

Plan &
bu
dget meet
JISC
requirements

Internal team
approval. JISC
Programme
Manager
approval

Acceptance of
plan & budget

Dave Howells,
Tony Toole



Output

Report on existing WBL processes and target online model

Timing

Quality
criteria

QA method(s)

Evidence of
co
mpliance

Quality
responsibilities

Quality
tools

(if
applicable)

29.03.2011

Report &
target model
approved by
stakeholders

Report
circulation and
stakeholder
workshop

Acceptance of
report and model

Tony Toole



Output

Report on online environment impleme
ntation & digital signature plan

Timing

Quality
criteria

QA method(s)

Evidence of
compliance

Quality
responsibilities

Quality
tools

(if
applicable)

29.06.2011

Report
approved by
stakeholders

Report
circulation and
stakeholder
workshop

Acceptance of
rep
ort & plan

Tony Toole



Output

SWANI Project final report & dissemination event

Timing

Quality
criteria

QA method(s)

Evidence of
compliance

Quality
responsibilities

Quality
tools

(if
applicable)

16.12.2011

Report
approved by
stakeholders

Report
circula
tion,
steering group
meeting,
dissemination
event

Acceptance of
report by steering
group. Positive
feedback at
dissemination
event

Tony Toole



Project Acronym:
SWANI

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Document title: JISC Project Plan

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18. Dissemination Plan

Timing

Dissemination
Activity

Audience

Purpose

Key Message

07.02.2011

Project website

Community of
practice

Updating of project outputs
and engaging in dialogue

Emerging lessons
learned

Periodically

Conference
presentations

Community of
practice

Disseminating project
methods and outputs

Value of
innovative action
research

Periodically

Pro
ject reports

JISC LTIG
Programme

Engaging with LTIG
practitioners

Sharing of
innovative
practice

16.12.2011

Project
dissemination
conference

Community of
practice

Disseminating project
outputs, achievements and
future plans

Importance and
transferability
of
project outputs



19. Exit and Sustainability Plans

Project Outputs

Action for Take
-
up & Embedding

Action for Exit

Online WBL Management
Environment

Further refinement and optimisation

Continued development by
WBL team

Digital Signature System

Furth
er negotiations with EU & WAG

Plan for full acceptance

Project Website

Continued maintenance and
updating

Disseminate value for WBL
providers


Project Outputs

Why Sustainable

Scenarios for Taking
Forward

Issues to Address

Online WBL
Management
Environme
nt

Planned as a
permanent online
system

To be designed as
demonstrably more cost
-
effective than the system it
replaces

Sustainability, cost
-
effectiveness, usability

Digital Signature
System

Core feature of new
system

Continued negotiation with
EU & WAG

Va
lidity, authentication
& legal compliance of
the method


Project Acronym:
SWANI

Version:

v2

Contact:

Prof Tony Toole

Date:

25.03.2011


Page
14

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Document title: JISC Project Plan

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March 2011




Appendixes

Appendix A. Project Budget


The project budget is available on the project website.
Project Acronym:
SWANI

Version:

v2

Contact: Prof Tony Toole

Date:

25.03.2011



Page
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Documen
t title: JISC Project Plan

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March 2011




Appendix B. Workpackages



JISC
SWANI Project
WORK PACKAGE
S



WORKPACKAGE

Mont
h

1

2

3

4

5

6

7

8

9

10

11














1: Project Startup













2: WBL Business Process Planning













3: System Design & Implementation













4: System Testing & Evaluation













5: Project Reporting & Dissemination



























Pro
ject start date: 24
th

January 2011

Project completion date: 24
th

December 2011

Duration: 11 months

Project Acronym:
SWANI

Version:

v2

Contact:

Prof Tony Toole

Date:

25.03.2011


Page
16

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19

Document title: JISC Project Plan

Last updated:
March 2011





JISC SWANI Project




Milestone

Responsibility

WORKPACKAGE 1: Project Startup

Objective
:
To
initiate the project, recruit the project
team, negotiate the

stakeholder participation and
project budget and to organise the completion of the
formal project plan.







1.

Set up project team

24.01.2011

28.01.2011

Project team membership finalised,
proportional time allocated &
appointments made.


DH

2.

Complete proj
ect plan

24.01.2011

07.02.2011

Completed
project plan
,
Workpackages

and
budget
.


TT

3.

Create project website

24.01.2011

07.02.2011

Project website

and completed J
ISC
website page

template.


TT

4.

Initial stakeholder consultations

07.02.2011

25.02.2011

All sta
keholders consulted and provided
with project documentation. Invitations
to join steering group issued.


TT, DH

5.

Steering Group meeting

18.02.2011

18.02.2011

First project steering group meeting.

18.02.2011

DH







WORKPACKAGE 2: WBL Business Planning

O
bjective
:
To
analyse the existing paper
-
based
WBL processes using EA modelling techniques,
create a target online model, and design the online
WBL management environment.







6.

Baseline EA WBL analysis

21.02.2011

25.03.2011

Completed analysis of existing
WBL
management system.
Report
on

DH, KR, TT

Project Acronym:
SWANI

Version:

v2

Contact:

Prof Tony Toole

Date:

25.03.2011


Page
17

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Document title: JISC Project Plan

Last updated:
March 2011




outcomes and initial plans for online
system. (to be combined with activity 7).

7.

Target EA WBL model design

18.03.2011

21.04.2011

Completed target WBL online
management system design.
Report
combined with outcom
e of activity 6.


TT, KP, KR, PR

8.

Online WBL management environment design

18.03.2011

21.04.2011

Online WBL management environment
design
specification
.


TT, LJ, PR

9.

WBL stakeholder workshop: online learner
support & document management

22.04.2011

22.04.20
11

WBL stakeholder
workshop

on proposed
online learner support & document
management arrangements.

22.04.2011

DH, TT







WORKPACKAGE 3: System Design & Implementation

Objective
:
To implement the online WBL
management environment, identify
the
digital
s
ignature process and initiate authentication
negotiations
.







10.

Digital signature systems research

21.03.2011

22.05.2011

Completed research exercise and
report
indicating recommended system.


TT

11.

Digital signature systems negotiation

25.04.2011

28.10.201
1

Ongoing negotiations with relevant
authorities about the validity of digital
signature systems for audit purposes.


TT

12.

WBL management environment implementation

25.04.2011

22.07.2011

Implementation of the WBL management
environment plan.


DH, LJ, KP,PR

13.

Testing of online WBL documentation system

23.05.2011

28.07.2011

Completed evaluation and Test report on
the online WBL management &
documentation system.


DH, KP, KR, TA

14.

WBL stakeholder workshop: document quality
assurance & digital verification

29.07.2
011

29.07.2011

WBL stakeholder
workshop

on document
quality assurance & digital verification.

29.07.2011

TT, DH







Project Acronym:
SWANI

Version:

v2

Contact:

Prof Tony Toole

Date:

25.03.2011


Page
18

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Document title: JISC Project Plan

Last updated:
March 2011




WORKPACKAGE 4: System Testing & Evaluation

Objective
:
To implement an extended test
of
the
online system
,

and evaluate
it against its de
sign
objectives and
in comparison with the previous
paper based
system.







15.

Live testing and evaluation with WBLs &
training advisors

01.08.2011

28.10.2011

Completed testing and evaluation plan.
Report
produced including outcomes of
activity 16.


DH, KP
, KR, TA

16.

QA testing and evaluation of the online
documentation system

01.08.2011

28.10.2011

Completed QA testing and evaluation.
Included in report from activity 15.


DH, KP, KR, TA

17.

Digital signature testing and evaluation in
parallel with paper based sy
stem

01.08.2011

28.10.2011

Completed testing and evaluation.
Report

produced that combines the
testing outcomes with the outcomes of
the EU and WAG negotiations on use.


TT, KP, KR, PR

18.

WBL stakeholder workshop: moving towards a
fully online management sys
tem

28.10.2011

28.10.2011

WBL stakeholder
workshop

on full
system implementation

28.10.2011

TT, DH







WORKPACKAGE 5: Project Reporting & Dissemination

Objective
:







19.

Report on EU & WAG digital signature
negotiation outcomes

31.10.2011

25.11.2011

C
ompletion of digital signature
negotiation outcomes

report


TT

20.

SWANI project evaluation

31.10.2011

09.12.2011

Completion of project evaluation


TT, DH, KP

21.

SWANI final report preparation

07.11.2011

16.12.2011

Completion of the SWANI project
final
report


TT, DH, KP

22.

SWANI project dissemination event

16.12.2011

16.12.2011

SWANI project dissemination
conference

16.12.2011

TT, DH








Project Acronym:
SWANI

Version:

v2

Contact:

Prof Tony Toole

Date:

25.03.2011


Page
19

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19

Document title: JISC Project Plan

Last updated:
March 2011




Members of Project Team:


DH

Dave Howells

TT

Tony Toole

KP

Karen Price

KR

Kim Rees

LJ

Lewis Jones

PR

Paul Robins

TA

Traini
ng Advisors