Download Details - Centre for Earth Science Studies

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Oct 26, 2013 (4 years and 14 days ago)

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1


CENTRE FOR EARTH SCIENCE STUDIES

P.B. No. 7250, THURUVIKKAL P.O., AKKULAM, THIRUVANANTHAPURAM
-
695 031
,

Tel: 91
-
471
-
2511528/29

Fax: 91
-
471
-
2442280
e
-
mail: cess
.store@gmail.com




TENDER FORM


Tender No.& Date


:

CESS/
ST
/
435
/
20
13 Dt
. 11.10.2013


Due Date




:

23.10.2013 up to 16.00hrs



Date of Opening



:

24.10.2013 at 11am



Venue of Opening


:

Centre for Earth Science Studies, P.B.No.7250,







Thuruvikkal.P.O, Thiru
vananthapuram
-
695031


Description

:

Building of basic physical setup for the up gradation

of LAN in our Central Geomatics Laboratory (CGL)


Cost of Tender Form

:

Rs.788.00

(Rupees Seven Hundred and Eighty Eight
Only) including

tax

(
Non
-
tr
ansferable and non
-
refundable
)

(Amount t
o be drawn in favour of the Registrar,
Centre for Earth Science Studies by
Demand Draft,
payable at Thiruvananthapuram
)



EMD




:

Rs.10
, 000/
-
(Rupees
Ten
Thousand only)

as below

1)

Group I, II & III

:Rs.10
,000/
-

2)

Group I & II

:Rs.5,000/
-

3)

Group III


:Rs.5,000/
-


(To be drawn as above)
















2


M/s

………………………

……………………………..

……………………………..

……………………………..


Sirs,

The Registrar
,

on behalf of the Director, Centre for Earth Science Studies (CESS),
invite
s
seale
d

tenders
from experienced service providers/suppliers
for the above requirement.
The tender documents are classified as Annexure
-
A and Annexure
-
B
.

Annexure
-
A is a
specimen form meant for
the
suppliers and the bid should contain all the details
as
specifie
d therein. The instructions to the tenderers and the general terms and conditions
are given under Annexure
-
B.

The proposed work is classified into three groups (Gr.1, Gr.2 & Gr.3) details of which are
available in Annexure
-
A


Though our priority is for su
pplier/ service provider who can undertake the entire
work together, partial bidding for Group I and Group II separating Group III and vice
versa is also acceptable. Interested parties may visit our office for an on the

spot
assessment of the requirement o
n any working day (Monday


Friday) between 10.00

AM & 05.00

PM with prior intimation to Dr.

Samsuddin who is available on
phone
numbers
2511653/2511647/9447744219
.


Those who are able to quote in accordance with our requirements, may please furnish
their
offer in duplicate in a sealed envelope superscribed with tender number and due
date, on or before the last date and time specified in the tender.
Tender fee and EMD

as
specified above
should

also be furnished in two separate covers along with the quotatio
n.
It
should

be addressed to Section Officer, Stores, Centre for Earth Science Studies, P.B
No
.
7250, Akkulam, Thiruvananthapuram
-
695031, Kerala.


Any deviations from the terms and condition of the Annexure
-
B must be clearly indicated
in the offer. Late and

delayed tender and those submitted through fax an
d e
-
mail will not
be considered.


The
t
ender documents duly completed in all
respect

should

be submitted latest by 16.00

hrs on 23.10.2013

to the above said officer.




Yours sincerely
,


Sd/
-

REGISTRAR




3


ANN
EXURE
-
A


The Registrar,

Centre for Earth Science Studies

P.B.No.7250, Akkulam

Thiruvananthapuram
-
695031

Kerala , India



Sir,



Sub: Your Tender No

CESS/ST/435/2013

Dated

11.10.2013


I/We the undersigned having read and examined in detail all the tender
documents in
respect of “Building basic physical setup for the CESS
-
LAN upgradation

, do hereby
offer you to supply the stores and services specified in the Tender
Document at

the price
here under quoted. We declare that our bid price is for the entire sco
pe of the work as
specified therein and confirm that our tender prices and all inclusive.


We also agree to hold this offer open for a period of
90

days from the date of opening the
tender. I/We shall bind to supply the stores/service hereby offered, upon

the issue of the
work order communicating the acceptance thereof on or before the expiry of the delivery
date therein. You are at the liberty to accept any one or more of the items of such stores.
I/We, notwithstanding that the offer in this tender has no
t been accepted in whole shall
be bound to supply to you such items and such portion or portions of one or more of the
items as may be specified in the work order communicating the acceptance.


We confirm that
in the event of

any further information/ clari
fication/documentary
proof in this regard before evaluation of our tender, we agree to furnish the same to your
satisfaction.


In case we fail to execute the agreement as aforesaid incorporating the terms and
conditions governing the contract, CESS shall h
ave the power and authority to recover
from us any loss or damages caused to CESS by such breach as may be determined by
CESS.


Thanking you,

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of the Firm & Address:



4


SCOPE OF WORK


1.1

Th
e physical set

up
for the LAN upgradation has to be established in
the existing

area
earmarked

for the data centre
(Fig.1)
as per the standard practices for installing

integrated server room environment

and

modular rack

with appropriate electrical
installa
tions
.
Please see the layout below.







4.2 m

2.6 m

3.0 m

Area
II
I
-

UPS &
Battery Pack

Existing Door


Area I
-

User Area

5.75 m

4.2 m

2.7 m

3.0 m

Existing Door


Existing Door


Storage area

Door

proposed


4.5 m

Area II
-

proposed

Data Centre

Door

proposed





5


1.2

The scheduled work is classified
in to three groups and the work
envisa
ged in each
group is as follows:


Group I:


a)

Removal of the existing centralized A/c duct and fittings thereon and sealing
t
he gap properly

b)

Anodized aluminium (dark gray) partitions with half glass and with glass
doors (half) in the area I.

c)

Providing PVC false ceiling in area I and area II with adequate ceiling
-

suspended mirror optic lights

d)

Paneling the wall of the area I

e)

Put
tying and Water based painting work


Group II:




a)

Installation of separate distribution board by laying new cable from the main
distribution panel located in the cellar room of CESS building (app. Length 40
metre)

b)

Providing complete dual redundant electric
al supply from input electrical
panel to server racks as per IEEE standards which include PDBs, dual earthing
system etc.

c)

Provide electrification for installation of the existing 2 Nos. of 1 ton split A/c
in area I & area III.

d)

Providing power connection fo
r installing N+N (1+1) 100% dual redundant
10kVA UPS system in Load Bus Sync configuration with 15
-
20 minutes
individual battery backup


Group III:


a.

Providing patch panel, patch cords, 24 port switches and structured CAT 6
UTP cabling and network cabling
(
app.
3000 metre) in the CGL (capping and
casing) and in the data centre area (ceiling suspended), for connectivity to the
internet server with 1000mbps data transfer speed (
OFC cable will be terminated
at the data centre area by RailTel
) in the area I

b.

Rep
lacing the existing CAT5 cable with Cat6 cable and providing switches and
ports

c.

Installation & Integration of the existing active & networking components in
the racks







6


1.3
.
The area bound b
y different units is as follows:




Data Centre Area


-

17.60

m
2



User Area



-

16.84

m
2



Electrical/UPS room


-

07.80

m
2


1.4

All documentation generated during design installation and commissioning shall
be made available to CESS.


2.0


Detailed specification of the cabling and electrification is as follows:


2.1



Electrical System:


Complete electrical works from data centre input electrical panel to server racks as
per the IEEE standards.




Three
Phase 100A Data centre Input LT panels fitted with MCCB, Digital
meters & RS485 port of appropriate construction.



Two

N
os
.

of 80A
-
3Ph UPS output "power distribution board" (PDB) for
redundant power distribution into the racks using D curve distribution
MCB’s



Electrical distribution within the DC with copper flexible (FRLS type)
cables of reputed make from UPS PDB to rack




Two separate dedicated Earth systems, one for equipment body
grounding and other for critical server system strictly following standard
practices.



Fault redundant & Maintenance redundant Electrical bus system.


2.2


Structured Cabling:




The existing CA
T5 cabl
e

to be replaced by CAT6 cable
.



CAT 6/ LAN cables should be laid up to the rack level inside the data
center (ceiling suspended).



The cables should be appropriately marked and labeled.



Certification for structured cabling on performance warranty for

25 years.



The complete system should be tested up to 450 MHz.


2.2.1

L2+ Management Switch
: (3Nos.)




Should be a 24
-
Port 10/100/1000Mbps L2+ Management Switch with 4
-
Port Combo SFP and 4
-
Port 10GE SFP






7


2.2.2

CAT6 4 pair UTP cable
(app.
3000 metre)
:




23 A
WG Copper with integral cross
-
member pair separator for uniform
characteristic impedance



Should have tensile strength of 100N.



The cable should have 100ohm impedance and data transmission
frequencies upto 450MHz.


2.2.3

CAT
-
6 Patch Panel (Straight):

(3No
s.)




CAT6 24Port patch panel with rear cable tray & video traps



Each port should be individually terminated i.e. each Port should be
individually replaceable & consistent port
-
to
-
port performance.



The same panel should support both CAT6 UTP & CAT6 STP (shi
elded)
RJ45 connections on same port.



Also the same panel should also support Fiber connection (if required)


2.2.4

Cat
-
6 Patch Cord:

3ft/7ft (
app. 60 Nos. each)




Should conform

to CAT6 CLASS e 250 MHz requirements.



Patch Cords should have jacket with c
onductor diameter copper strand
AWG26.



Patch cords to use IDC contact technology for all the conductor
terminations for better performance and not the piercing type contact
technology



Cat 6 patch cord plug to have metal screening & round cable Holder and
s
train relief boot to avoid bending



Plug to have two physically separated levels and all the 8 wires need to
be separated by Di
-
electric



Patch cords should be available in both UTP and STP version with outer
diameter maximum for UTP as 5.6mm and for STP as
6mm



Should have options for various color coding schemes (Violet, Gray, Blue,
Red, White, Yellow, Green or equivalent) and available in various length.



All the conductors should be IDC based termination at the RJ
-
45 plugs
without directly crimping the plug

on cable.



Should support optional locking mechanism for security purpose
wherein the patch cords can be locked on servers or any RJ45 port.


2.2.5

Others:


Appropriate surface mount box (60 Nos.) faceplate single (60 Nos.) cable
manager (3 Nos.), 40
mm/
25mm

PVC conduits and casing (app. 300 metre each
).




8


2.3


Labour charges should be quoted for the following items also:




Laying CAT 6 UTP, I/O fixing and termination



patch panel termination



laying PVC casing/capping



copper channel scanning



2.
4


Desired Specification of networking components


S. No

Desired Specification/Qualitative Requirement

Compliance
(Yes/No)

1

Distribution Switch (Layer 2+)


1.1

Architecture


(a)

Modular switch with 24 Manageable Gigabit Ethernet ports including 4

RJ 45 ports with option of fiber port of Min 1000 mbps with 4 SFP+
module supporting 10Gig.


(b)

Switch should provide option of Redundant power supply


(C)

Switch shall provide digital I/O design through external alarm port to
have better security pro
tection.


(e)

Switch shall have SD Card slot for easy file store & restoration like
firmware, configuration file, boot image, syslog etc.


1.2

Performance


(a)

The Switch shall have Non
-
blocking wire speed switch fabric with Min.
128 Gbps Back plane or

higher


(b)

The Switch shall have Min.95 million pps or higher


(c)

The Switch shall support Min. 16K Mac address


(d)

The Switch shall have 40 Gigabit Stacking Backplane


(e)

The Switch shall be able to do IP Stacking up to 30 units per IP


1.3

La
yer 2 Features


(a)

The Switch should have IGMP Snooping v1,v2,v3 & MLD Snooping


(b)

The Switch should have Spanning tree 802.1d,802.1w,802.1s


(c)

The Switch Should have Ethernet Ring Protection Switching with
recovery time of 50 MS.


(d)

The Switch

should have 802.3ad Link Aggregation Up to 12 groups per
device and Port Mirroring One to one/Many to One & Flow based
mirroring


(e)

The Switch shall have the intelligence to detect the loop occurring from
the unmanaged network segment


(f)

The L2 Sw
itch shall have power saving feature which can automatically
powers down ports that have no link or link partner.


1.4

Layer 3 Routing Features


(a)

The L2 Switch should have Routing Table Size: 1K; L3 Forwarding Table
Size: 2K; Static Route: 256; Routin
g Information Protocol (RIP) (v1 / v2);
RIP Next Generation (RIPng)


(b)

The Switch should have IP Interface: 256; Address Resolution Protocol



9


(ARP) Proxy; Gratuitous ARP; IPv6 Tunneling; IPv6 Ready Logo (Phase
II)

1.5

VLAN


(a)

The LAN switch shall ha
ve IEEE 802.1Q VLAN encapsulation. Up to 255
VLANs per switch and up to 4000 VLAN IDs.


(b)

It shall have Automatic Negotiation of Trunking Protocol, to help
minimize the configuration & errors


(c)

It shall have centralized VLAN Management. VLANs creat
ed on the
Core Switches shall be propagated to all the others switches
automatically, thus reducing the overhead of
creating/modifying/deleting VLANs in all the switches in turn
eliminating the configuration errors & troubleshooting.


(d)

It shall have su
pport for Detection of Unidirectional links and to disable
them to avoid problems such as spanning tree loops


(e)

It shall support 802.1v & MVR or equivalent.


1.6

Quality of Service


(a)

It shall support 802.1p Priority Queues (8 Queues)


(b)

Queue
Handling mode: WRR & Strict Mode


(c)

Granular Rate Limiting functions on per port & flow based to guarantee
bandwidth in increments shall be as low as 64 Kilobits per Second.


(d)

Class of service shall be based on Switch port, DSCP, Vlan ID,TCP/UDP
por
t, Protocol type,802.1p queues, IPv4/v6 address, IPv6 flow label &
User defined packet content


(e)

Switch shall support three color marker with CIR/PIR minimum
granularity of 1 kbps


1.7

Access Control List


(a)

The Lan Switch shall have the capability

to apply access list control based
on IPv4/v6 address, Protocol type,IPv6 flow label, Time based ACL,
Vlan
-
ID, MAC
-
ID, DSCP, IPv6 traffic class, TCP/UDP Port, Switch port
& user defined packet content


(b)

The Switch shall support up to 200 Access Contro
l Entries minimum


1.8

Network Security


(a)

The LAN switch shall support IEEE 802.1x to allow dynamic, port
-
based
security, providing user authentication.


(b)

The LAN switch shall support for Admission Control features to
improve the network's ability

to automatically identify, prevent and
respond to security threats and also to enable the switches to collaborate
with third
-
party such as Microsoft for security
-
policy compliance and
enforcement before a host is permitted to access the network


(c)

It
shall support for SSHv2, SNMPv3 to provide network security by
encrypting administrator traffic during Telnet and SNMP sessions.


(d)

It shall support RADIUS authentication to enable centralized control of
the switch and restrict unauthorized users from a
ltering the
configuration.


(e)

It shall support DHCP snooping to allow administrators to ensure
consistent mapping of IP to MAC addresses. This can be used to prevent



10


attacks that attempt to poison the DHCP binding database, and to rate
limit the amount
of DHCP traffic that enters a switch port.

(f)

It shall support port security to secure the access to an access or trunk
port based on MAC address. After a specific timeframe, the aging
feature should remove the MAC address from the switch to allow
anot
her device to connect to the same port.(up to 56 MAC
-
ID per port)


(g)

It shall have IP
-
MAC
-
Port binding up to 475 Entries per device


(h)

It shall have Web, MAC & Multiple Authentication


(i)

It shall have built in mechanism to protect the switch agai
nst traffic
flooding caused by virus attack


1.9

IPv6



RFC1981

Path MTU Discovery for IPv6

RFC2460

IPv6

RFC2461, 4861

Neighbor Discovery for IPv6

RFC2462, 4862

IPv6 Stateless Address Auto
-
configuration

RFC2464

IPv6 over Ethernet and definition

RFC4291

IPv6 Addressing Architecture

RFC4213

IPv4/IPv6 dual stack function

RFC3056, RFC5214 IPv6 Tunneling

SNMP over IPv6

ICMPv6

DHCPv6 Client

DHCPv6 Relay

DHCPv6 Server


1.10

Management


(a)

The LAN switch shall have CLI support to provide a common user
inter
face and command set with all routers and switches of the same
vendor.


(b)

It shall have Remote Monitoring (RMON) software agent to support four
RMON groups (history, statistics, alarms and events) for enhanced traffic
management, monitoring and analysis
.


(c)

It shall support Trivial File Transfer Protocol (TFTP) to reduce the cost of
administering software upgrades by downloading from a centralized
location.


(d)

It shall support Network Timing Protocol (NTP/SNTP) to provide an
accurate and consistent

timestamp to all intranet switches.


(e)

It shall support SNMPv1, SNMPv2c, and SNMPv3 and Telnet interface
to deliver comprehensive in
-
band management, and a CLI
-
based
management console to provide detailed out
-
of
-
band management


(f)

It shall provid
e management functions for network segments (access
links and individual circuits), monitors individual links.


(g)

It shall have traffic monitoring for all network ports effective at gigabit
speed or higher, shall not impact the network performance while

providing the real time & historical data of all devices from Layer 2 to
Layer 7.


(h)

It shall support configuration rollback to replace current configuration



11


with any saved configuration file.

1.11

Certificates and Test Reports



EMC Test Reports

CE

Report (89/336/EEC, 2004/108/EC); FCC/IC Report (FCC CFR 47,
Part 15B/ ICES
-
003) C
-
Tick Report; VCCI Report



RF Test Reports

CE Report (R&TTE:1999/5/EC)

;
FCC/IC Report (FCC CFR 47, Part 15C,
E/ RSS
-
210 ); C
-
Tick Report; VCCI Report



Telecom. Test Rep
ort

CE Report (R&TTE:1999/5/EC)

;
FCC/IC Report (FCC CFR 47, Part 68)
;

A
-
Tick Report





12


ANNEXURE
-
B


INSTRUCTION TO THE TENDERERS AND GENERAL TERMS AND
CONDITIONS OF THE CONTRACT


1.


Submission and Receipt of Proposals:
The original proposal shall contain n
o
interlineations or overwriting. An authorized representative of the firm shall sign
all pages of the original proposal.

2.


Eligibility Criteria:


a.

The bidding firm/company must be a registered company under companies
Act, 1956/Registrar of firms

b.

The
firm

must possess Firm/Company Registration Certificate, valid
VAT/Sales Tax Registration Certificate, valid Service Tax Registration
Certificate and Income Tax Return supplemented with Audit Report from CA.
(
attested copies of all the above certificates shoul
d be submitted along with the
proposal
)
.

c.

The vendor should have
a minimum of

5 year
s

experience in the
networking
and Data Centre related works

and should have executed at least five projects
of minimum 10 lakhs
and above
each
in similar lines. (
the claim

should be
supported by relevant
attested copies of work orders and successful completion
certificates
).




3.


Bid Rejection Criteria:


Besides other terms and conditions highlighted in the tender document, bids
that fail
to comply with the following shall
be summarily rejected
:


a.

Bids submitted without tender fee and proper EMD

b.

Bids that do not confo
rm to the validity of the bid as prescribed in the tender

c.

Any effort on the part of the bidder to influence the bid evaluation, bid
comparison
and

decisions

on

c
ontract award

d.

Firm/Company/concern who has been banned by the Central/State
Governments and DGS & D to do business with Government departments

e.

Those firms who have not fulfilled the eligibility criteria, under clause 2 of
Annexure B.


4.

PRICE
: Tenders shall

be made in ENGLISH and submitted in duplicate with price
for
delivery,

installation and commissioning at Centre for Earth Science Studies,
Trivandrum
-
31.

The firm shall express the price of their assignment/job in India
n


13


Rupee
only (INR). Prices/quotation
s in currencies other than INR shall be
summarily rejected.

5.

RIGHTS OF THE PURCHASER:

The Purchaser shall be under
no

obligation to
accept the lowest or any other tender and shall be entitled to accept

or reject any
tender in part or

full without assigning
any reason whatsoever.
Finalization of the
bid will be
subject to
the recommendation of a Technical Committee constituted for
this purpose

irrespective of the price
-
wise position.

6.

VALIDITY OF OFFER:

The price quoted should be firm and quotation has to be
v
alid for a period
of
90

days
from the date

of opening of

tender.

7.


Installation, Support, Training

and
Warranty
: Commissioning

of CESS
-
LAN
up
gradation

and the related work has to be completed within 3 months from the date
of receipt of work Order. The firm

must provide OEM warranty for the materials
supplied
.
However, t
he firm should provide life time warranty for switch and 25
years warranty for the structured cabling.
The same has to be covered under AMC
from the dat
e of expiry of warranty period for whic
h an AMC proposal can also be
raised.
The SPs shall also provide necessary documentation an
d training to CESS
staff.

8.

Taxes:
The financial proposal should include the statutory taxes and the final
figure shall be all inclusive.

9.

Billing:
The billing
shall

be on
actual
. Hence the firms are required to quote for the
unit price/unit length and the total charges should be all inclusive.

10.

MODE OF PAYMENT
: 100% after satisfactory completion of the work

11.

EMD
(Rs.10
,000
/
-
)
of
successful bidder

will be

released on sa
tisfactory

installation
and commissioning. Those of disqualified will be returned soon on completion of
formalities.


12.

Confidentiality:
Information relating to evaluation of proposals and
recommendations concerning awards shall not be disclosed to the firm

who
submitted the proposals or to other persons not officially concerned with the
process, until the publication of the award of contract.

13.

Clarifications:
All information pertaining to the firm’s technical approach to
completing this project, as well as
the proposed price, time schedule and
deliverables shall be included in the proposal.
The CESS

reserves the right to amend
this request for proposal at any time prior to the deadline for submission of
proposals and to reject any proposal
that shall be

deem
ed
necessary in

the interest
of CESS
.



14


14.

Negotiations:
The firm which is recommended by the Technical Committee will be
called for technical negotiations at our premises.
Failure in satisfying such
requirements may result in proceeding to negotiate with the
next
-
ranked firm.

15.

Award of Contract, Commencement and Completion of Work:
From the time the
proposals are opened to the time the contract is awarded, the firm should not
contact the CESS on any matter related to its technical and/or financial proposal.
An
y effort by the firm to influence the CESS in examination, evaluation, ranking of
proposals and recommendation for award of contract may result in rejection of the
SP’s proposal.

16.

Scheduled date of completion of the task:

Within three months from the date o
f
award of the contract
, the

firm shall hand over the physical setup to CESS.