Is the Cloud for all Libraries?

creaturewoodsInternet and Web Development

Dec 8, 2013 (3 years and 6 months ago)

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Is the Cloud for
a
ll Libraries?

Wesley College Libraries and Information Services

Wesley College

Melbourne






3500 Students P
-
12, 500+ staff


Three
m
etropolitan campuses


Clunes residential campus,


Off site camps
Mallana
, Healesville,


Studio School Fitzroy Crossing,

WA

Library and Information Services


5 sites


3 City campuses


21.5 EFT staff


Extensive services to programs and to users


Online digital collections


Off site storage of 30% of hard copy resources

Cloud Computing





Limiting this talk to externally hosted services



Web enabled services



Subscription Model


Cloud Services




Involvement


2008 ongoing Atlas Rubicon Curriculum
Management System



2009
-

ongoing


Aquabrowser

Search and Discovery System,
Proquest



2009
-

2010 and ongoing


ContentDM
, OCLC

Factors we considered in deciding on
cloud
-

based services


The quality of the product or solution is 1
st

consideration, hosting is 2
nd

consideration


Whether the solution or service fits with the
strategic intent of the library services (or client)


Establish risk


3 case studies for consideration..




Atlas Rubicon Curriculum Management System


Teacher class calendar


Hosted solution was chosen



Faster implementation than locally implemented solution


Proven track record with international schools across
Asia Pacific and Europe


Vendor relationship
-

responsive


Set up trial database for the stakeholders to test and
view


Training and support program was clearly articulated and
part of implementation costs


Reliability of service, speed and operability


Aquabrowser

Search and Discovery System
2009
-

2010


Goal


to implement a one stop search and discovery platform


Use
syndetics

to add layers and additional information


360 Search & federated search over all Library Databases


Centralise the collections


both hard copy and digital across
the college in single search interface


Search system available from home and 24/7 access


Add on bibliographic tools such as ‘
Refworks



Process implementation
Aquabrowser


Consultations with our IT Department


Agreement on hosted solution


Implementation would be faster than local solution


Proposed solution easy to replace if better could be found


Allowed for access to the community from home


Incorporation of e
-
texts from EBL


in line with Library
strategic direction


Support from Finance department


Rationale communicated and understood


Consultations with stakeholders
-

Curriculum



Archives Project 2008
-

2013


Requests for assistance from the archives staff to digitise the
collection of year books ‘The Chronicle’ dating from 1876
-

2013


‘The Lion’ college magazine, 1961 onwards


Year books
from MLC Cato, now Elsternwick Campus,

‘Silver and Green’
-

1931
-

1960 ‘The Coolaroo’ 1961
-

1986


Four histories of the College, and biography of L.A Adamson


Gift books from 1947 onwards currently being uploaded

Implementation


Implementation scheduled from beginning to end
with the
Bowker
/
Proquest

Team in the US
-

via
Base Camp


Step by step process fully documented


Decision
-
making for all aspects of the set up was
staged via Base Camp meetings


Homework between stages to be completed by
the client


Handover complete once the client had signed off
on the full working of the system

Process


Project planning and partnerships


Library team, Archives staff and Wesley Old Collegians


Project scope developed, goals, targets


Further stakeholders


College community
-

students, staff, former students, the
general community


Considerations


Priority in digitisation given to fragile documents


The archives collection contained many objects of value to the
organisation
-

uniforms, furniture, paintings, and memorabilia


Consideration needed to be given to making provision for
pictorial as well as 3 D objects in the digital collection


Implementation of Project


Funds raised by Old Collegians


Library Donations
Fund


Scanning of materials by
Caval

Bundoora
-

priority to
year books


Research Process into Content Management System


Investigation into
ContentDM


Decision made November 2009


Upload of objects
-

over 6000 currently


Raw PDFs, OCR process


Metadata (Dublin Core IMS) and tagging



Issues


Lack of preparation on our part
-

not familiar with the
system we were purchasing


Restructure at vendor and client simultaneously at time
of implementation
-

slowed our process


Project
planning stalled


What did client groups expect?


What was feasible?


What needed to happen next?




2011
-

2012


Re
-
established relationship with the OCLC support


Work through technical issues
-


Identified errors on our part in upload process


Resolved dates searching issues in advanced search


Resolving other issues in display of resources




Improvements to
ContentDM


Speed of upload of objects


Speed of retrieval of objects in search


Valuable local assistance from OCLC Australian
office when encountering issues


Continuing development of the product


Newsletters and updates


New Directions


Commenced indexing project in anticipation
of World War 1914
-

1918 100 years
anniversary


Create a publication derived from the
Chronicle on Wesley War experiences


Project
team established
to further index
topics such as Performing Arts, Sports at
Wesley, Headmasters of the College, Famous
Old Collegians



Lessons Learned



Research all aspects of the hosted service and
product you are purchasing


Ensure that a good rapport and service standard
can be expected from the vendor


Establish the costing over the years beyond
immediate implementation


Weigh up the advantage of hosting with local
management


Ensure the content be migrated to another
service in the event that the product fails in the
market place.


Acknowledgement


Bart Rutherford



Maree

McFarlane



Marie Turnbull



Richard Turnbull

Contact

Wilma Kurvink

College Head of Library and Information Services

Wesley College Melbourne

Wilma.kurvink@wesleycollege.net