Ma. Theresa B. Villanueva

conditioninspiredInternet and Web Development

Dec 4, 2013 (3 years and 6 months ago)

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Ma. Theresa B. Villanueva

Head, Microforms and Digital Resource Center

Rizal Library,
Ateneo

de Manila University

April 15
-
16, 2013

Ateneo

de Naga University


A
database index

is a data structure (is a particular way
of storing and organizing data in a computer so that it
can be used efficiently)


-
improves the speed of data retrieval operations

-
use of more storage space

-
efficient access of records




Source: http://en.wikipedia.org/wiki/Index_%28database%29

Available Local Index Databases

Index Databases


(Part 1)

Index to Phil.

Periodical Articles
(IPP)


Index to
Filipiniana

Articles in Foreign
Periodicals

Index to Philippine
Newspapers (IPN)


Computerized
Index to Philippine

Periodical Articles
(CIPPA)


Institution

UP
-
Diliman

Main
Library

UP
-
Diliman

Main
Library

UP
-
Diliman

Main
Library

Ateneo

de Manila
Univ.
-
Rizal

Library


Date

Started


1946


1981


1980

Discipline/
Subject Areas
Covered

Humanities,
Science, Social Sc.;
focus
-
Phils
.

Humanities,
Science, Social Sc.;
focus
-
Phils
.

Humanities,
Science, Social Sc.;
focus
-
Phils
.

Humanities,
Science, Social Sc.;
focus
-
Phils
.

Indexing Policies

and Guidelines


Yes


Yes


Yes


Yes


Software Used


CDS/ISIS


CDS/ISIS


CentOS

4.3

MySQL5.0,
Apache2.0, PHP5.2
using
MySQL

extension & ADODB


Win
-
ISIS

Type of
Publications
Indexed

Local Academic

Journals &
Magazines

Foreign Academic
Journals &
Magazines


Local Newspapers

Local Academic

Journals, Magazines
& Newspapers

Index Databases


Index to Phil.

Periodical Articles
(IPP)


Index to
Filipiniana

Articles in Foreign
Periodicals

Index to Philippine
Newspapers (IPN)


Computerized
Index to Philippine

Periodical Articles
(CIPPA)


Availability

Subscription based

By Purchase

Free Access Online
(http://www.mainlib.u
pd.ph/ipn/)

Online; Subscription
-
based

Frequency of
Publication

Quarterly (print); 5
year cumulative
(CD)

Online, Quarterly
(CD)

Index Language
Used

LCSH; Thesaurus

Wilsonweb
; IPP List
of Subjects

LCSH; Thesaurus of
ERIC Descriptors;
UNESCO Thesaurus;

Wilsonweb
; IPP List of
Subjects

Standard

Vocabularies; LCSH;
IPP List of Subjects

Standard

Vocabularies; LCSH;
Subject Headings
Used in CIPPA;
RGPL


Entry Elements

Author & Subject
Entries

Author & Subject
Entries

Author, Title &
Subject Entries

Author, Title &
Subject Entries

Format for
Bibliographic
Citation

Reader’s Guide to
Periodical

Literature

Reader’s Guide to
健物潤楣il

䱩瑥牡瑵牥


䡡s⁩瑳t潷渠景牭慴

䙯汬潷 楴s睮

景牭慴

Abbreviations
Used

Indicated

in its
indexing Guidelines

Indicated

in its
indexing Guidelines

Indicated

in its
indexing Guidelines

Has its own list of
Abbreviations

Index Databases
(Part 2)

Philippine Index
Medicus

Abstracts


HERDIN Index

Index to
Philippine Legal
Periodicals


Index to Official
Gazette


Institution

UP
-
Manila

University
Library

Phil. Council for
Health

Research &
Development
-
DOST

Supreme Court of
the Philippines
Library

Supreme Court of
the Philippines
Library


Date

Started


1960s


1987


1983


1945

Discipline/
Subject Areas
Covered

Medicine and
Related Areas

Health and Health
Related Subjects


Law


Law and Related
Areas

Indexing Policies

and Guidelines


Yes


Yes


Yes


Yes


Software Used


Phymylibrary


HERDIN

NeoN

Sysytem

using open
source
-
Joomla
,
PhP

MySQL


DTsearch


Local Area Network
(LAN)

Type of
Publications
Indexed

Philippine and
Foreign Periodicals

Local &Foreign
Journals; Theses &
Dissertations;

books

Phil. legal
periodicals found in
the SC Library

Issues of the Official
Gazette

Index Databases


Philippine Index
Medicus

Abstracts


HERDIN Index

Index to
Philippine Legal
Periodicals


Index to Official
Gazette


Availability

Free access online;
Subscription
-
based

(print copies)

Free access online
and CD

Supreme Court
Library’s LAN

T漠扥 異汯l摥d s潯渠


楴s潣慬⁡牥a
湥瑷潲t ⡌䅎)

Frequency of
Publication

Print (every other 2
years)

Index Language
Used

Medical Subject
Headings (
MeSH
)

Medical Subject
Headings (
MeSH
)


LCSH; Local subject
authority list of
indigenous terms

LCSH; Local subject
authority list of
indigenous terms

Entry Elements

Author, Title &
Subject Entries

Author & Subject
Entries; Abstract,
others

Author, Title &
Subject Entries

Author, Title &
Subject Entries

Format for
Bibliographic
Citation

Format of Index
Medicus

Technical
Abstracting Manual,
2
nd

ed

Format of Harvard
Law School Library

Follow its own

format

Abbreviations
Used

Has its own list of
Abbreviations

MEDLINE

abbreviations for
perio
. articles

Has its own list of
Abbreviations

Has its own list of
Abbreviations

Index to Agricultural Resources


Institution
:

University of the Philippines at Los
Ba
ñ
os

Main Library


Date started
:
1975


Disciplines/Subject Areas covered
:
Agriculture and related fields


Indexing policies and guidelines
:
Yes


Software used
:
WebAGRIS


Type of publications indexed
:
Local periodicals, graduate theses and
technical reports


Availability
:

Free access online
(http://agris.fao.org)(http://www.philagrinet.org.ph) and AGRIS CD (bimonthly)


Index language used
:
Agrovoc


Entry elements
:
author, title and subject entries


Format for bibliographic citation
:
AGRIS
format


Abbreviations used
:
AGRIS prescribed abbreviations


*
UPLB is the Philippine National Center for AGRIS and is a member of the
Philippine Agriculture Libraries & Information Service Network
(
PhilAgriNet
)


Issues in Local Indexes

1. Evaluation and selection of materials/articles to be
indexed

a
.

Different criteria are used in evaluating and selecting
journal titles, other materials and articles



Discipline/subject areas covered


Regularly published in the Philippines or abroad


Contain articles written by Filipinos and about the
Philippines


Of high quality and of permanent research value


Journal titles not indexed by other institutions


Relevant to the curriculum of the university or based on
the information needs of users


Peer
-
reviewed internally or externally


Have abstracts




b. Selection of journal titles, other materials and


articles is done by different people or groups



Librarians/information specialists in
-
charge of
Filipiniana

serial publications, indexing and acquisition sections


National Journal Selection Committee consisting of four (4)
members



2. Index Language Used


a. Use of either or both the natural language and
standard vocabularies to represent the subject
content of the documents



Some strictly follow
Medical Subject Headings (
MeSH
),
Library of Congress Subject Headings (LCSH),
Wilson
indexes, and thesauri like
Unesco

Thesaurus,Thesaurus

of
ERIC Descriptors
and

Agrovoc


Some establish descriptors especially for Philippine
indigenous terms and compile a list of these as their
additional tool for indexing


Consistency in the spelling of local terms


Dilemma in inverting noun phrases or not


Use of acronyms in lieu of long names as descriptors


b.
Dilemma in indexing articles written in the vernacular
languages and in what language to represent the subject
content


Equivalence relationship :


Translation e.g.
Bunot
; Coconut Coir


Natural Language:


e.g. Barong
Tagalog
; Clothing and Dress



3. Format for Bibliographic citation



a. Use of varied formats to record the bibliographic
references



Some devise their own format


Others follow the format of
Reader's Guide to Periodical
Literature (RGPL), Index
Medicus
, AGRIS, and Harvard
Law School Indexes


One follows its own
Technical Abstracting Manual


b. Varied practices in recording journal titles, names
of months and other common terms



Some provide the complete journal title


Others maintain a list of abbreviations they use and
this is found in their indexing policies/guidelines


Others follow
MEDLINE

and
AGRIS

prescribed
abbreviations





4. Recording of varied names used by authors or varied
forms of authors' names



Some maintain a name authority file


Others simply provide cross references from the various
forms to an established form



5. Limitations of software used and ceased technical
support from software provider


6. Dilemma of continuing to have printed indexes
which are found to be less cost effective but less
efficient due to excessive time lag, to convert these
to CD format or to have these accessed online


6. The institutions mentioned earlier that currently
publish the indexes have thought of doing citation
indexing but have not undertaken it for the
following reasons:



Lack of staff to do citation indexing


Need to be trained in doing citation indexing


Appropriate software to use


Not all articles indexed contain references to documents
used


References:

Issues in Indexing in the Philippines
. A Presentation by Prof.


Rosalie B.
Faderon
. CHED
-
UP Seminar
-
Workshop on


Reinventing SUC Journals: Moves Towards


Internationalization. February 17, 2011


Indexing Guidelines and Procedures
. A Manual prepared by


Ma. Theresa B. Villanueva for the Rizal Library,
Ateneo

de


Manila University. June 2012


http://en.wikipedia.org/wiki/Data_structure