Saving a file in Word

colonteeSoftware and s/w Development

Nov 4, 2013 (4 years and 8 days ago)

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Saving a file in Word

word 2007 document. In the previous class, we did tell that Word can save in a DOC format, which
would be compatible with the ’97 through
-
03 versions, or a Docx format that is unique to this version
(although it is probable the the new 2010 version uses
this format also).

There are other formats that can also be used but they are not unique to Word. This does not mean that
they are insignificant. Additionally, as I have found out when playing with web site
downloading, the
2007 word document consists of a
t minimum at least 1 xml based portion. For your information, xml is a
internet based scripting language that extends html.

Now, let’s start. We have a document that we would
like to save. If the document was loaded from media
already and modified, save b
y itself will save your
word entry at the same location where it was loaded.
There is no warning that it is doing this


it is assumed
that your use of save makes you aware that the
existent media version of your document will be
replaced.

Therefore, the r
est of this discussion pertains to save
as. To the right you can see the options for save as as
you move your curson over this selection. Remember,
this is showing up after you have clicked the MS office
symbol.

This is not as extensive as it would seem s
ince the
2007 version will bring you into the same screen
independent of what you should select at this point.
The difference is in what format will be prominent
when you do move into the next screen (or dialog box
if that’s how you want to indicate this).

Assuming that
you have a new document that you have just created
in word, just by clicking save as, you have selected word document. This will be the docx format as
indicated above.

What if you have an already created documented that you have loaded. You

already know that save will
save this document under the same name on your media and with the same format. That format, if you
were to click save as her, will be the default as you move into the next screen.

Saving a file in Word

There is no need to select at
th
is moment. All

of these
possibilities (and many
more) will be available to
you as you move to the next
screen and this is what we
are assuming as we look at
the next picture to the right.

Notice a set of different
controls that are available to
you. The search at the t
op
will probably invoke your
operating systems search
characteristics. In this I can
tell you that in Vista,
Windows 7 or Server 2008,
any characters typed will immediately show file names containing these characters from everywhere
within your system
.

Wh
en we looked at properties off of prepare, one of the textboxes pertained to author of the
document which defaulted to the owner of the computer for new documents. Notice, a textbox
pertaining to owner is included in save as where one can set a author nam
e.

Similar to windows explorer, the panel at the left allows the user to move to generic locations such as
the desktop or documents (in XP this would be My Documents) and within this display the files meeting
the extension indicated as save as type. For th
e picture above right, we are looking at those files with
docx extensions. In addition, as will be discussed, we are looking at full details of these files which
includes the date they were last changed in Word.

Below, we see an enlargement of the picture
above


Concentrating on the bottom of the screen.

Saving a file in Word

As indicated to the class, we are not going over operating system criteria this term so I can use this
tutorial to indicate the terminology for controls that is windows based. Save thumbnail is a check b
ox
where a clixk will either show a check or fill in the control. Click again and this clears the box. File name
and Save as type are called combo boxes as they allow for the inclusion of text as well as a list which
descends when you, at minimum, click on

the control to the right.

The programmer controls what you see on the combo box as (s)he can allow for any entries, entries to
add to the list or specifically constrain you to a selection of what’s in the list.

Save and cancel are designated as command bu
ttons that are pressed when you want to perform a
predetermined section of code.

Tool are a modern approach to list boxes where a predetermined list of options are presented. A list box
can be looked as a combo box without a text box component.

Now, back t
o saving. You can look at the files presented in different ways. Above we were looking at
details. Below, you can see the same selection using large icons. Everything still works the same way.
You choice, in terms of how to see these possible documents, co
mes out of the views listbox.



Saving a file in Word

We talked about the two most common formats that you are allowed to use, doc (compatible with
previous versions) and Docx, new to this version of word. There are other possibilities that you can see
by clicking on save as t
ype. Below, we see this result having done just that


we clicked save as type.


What other possibilities are there? Well, you can save a template which we may discuss as the class
progresses. New to this version is the saving of files as a PDF format. PD
F’s
,

you
may know, are
p
art of
the Adobe Acrobat series of programs.

You can also see that Word is set for the web with a variety of web based formats available to you. In
addition, rich text format is included as a format option. This is to provide compa
tibility with documents
on the web which still offer rtf formatted content. As indicated in class, rtf is the initial work by
Saving a file in Word

Microsoft in the late 80’s, early 90’s to move content from text based DOS to graphic designed
Windows.

Note another format


wor
ks. Works and word are not the same. Works in a one program attempt at
word processing, spreadsheet and database. It is not Microsoft windows. In general, Microsoft will not
provide for compatility with Word by Works but will allow the reverse which is wha
t you see here.

Our final display pertains to what you can see if you select pdf. A whole set of options are presented to
you. This is not surprising given what acrobat (and Adobe’s compatible programs) are trying to do. We
will not deal with pdf’s in this

class

we are having enough problems geeing to the material we are
supposed to do


but you might want to play with this when the term ends.