Project RIsk MAnagement

collardsdebonairManagement

Nov 6, 2013 (4 years and 6 days ago)

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PRIMA

©
PRIMA

Consortium

All Rights Reserved

1

PRIMA

Project

Project funded by the EC under the Information Society
Technology
-

1998/2002


News ways of working and electronic commerce


Duration : 24 months

9 Partners, 4 Countries

PRIMA

©
PRIMA

Consortium

All Rights Reserved

2

P
roject
RI
sk
MA
nagement

European Partners (France, Spain, Greece & Italy)



Alcatel Space Industries



University of Toulouse 1

(
Department of “Sciences Sociales pour l’Ingénieur”
)


CR2A
-
DI

(
Software house specialised in the use of IC technologies
)


AICIA

(
Andalusian Association for Research and Industrial Co
-
operation
)


SAINCO

(
Manufacture and assembly of industrial process control and monitoring
instruments. Integrated into ABENGOA, most important Spanish industrial consortium
)


NTUA

(
National Technical University of Athens
-

Mechanical Engineering Department
)


HCSA

(
Hellenic Company for Space Applications
-

Established by
Alenia Aerospazio
Spa

&
Comersa Ldt
)


Politecnico di Milano

(
Mechanical Department
)


Snamprogetti

(
Chemical and biological company
-

Integrated into ENI Group
)




PRIMA

©
PRIMA

Consortium

All Rights Reserved

3

P
roject
RI
sk
MA
nagement

PRIMA

Objectives



Method and software for :


capitalise, estimate and organise risks



to improve the competitive value

during Request For Proposal phase


PRIMA

©
PRIMA

Consortium

All Rights Reserved

4

P
roject
RI
sk
MA
nagement

WP n°
Description
Responsable
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
M 1
M 2
M 3
M 4
M 5
¤ D/1.1/1..5
¤ D/1.2/1
¤ D/1.3/1..3
¤ D/2.1/1..7
¤ D/2.1/1..6
D/2.3/1..4 ¤
D/3.1/1 ¤
¤ D/3.1/2
D/3.2/1 ¤
¤ D/4/1
¤ D/4/2
D/4/3 ¤
D/4.2/1..2 ¤
¤ D/5/1
¤ D/5/2
¤ D/5/3
¤ D/5/4
D/5/5 ¤
CR2A-DI
Snamprogetti
NTUA
CR2A-DI
AICIA
SAINCO
ASPI
SAINCO
HCSA
SAINCO
CR2A-DI
CR2A- DI
WP 3
WP 2.3
WP 2.2
WP 2.1
Sofware tool functionnal
specifications & architecture
Development and integration of
the software toolkit
Software toolkit release and
operation
Method & tool
experimentation
HCSA
WP 4.1
WP 4
WP 3.2
WP 3.1
Reseach dissemination
Dissemination by industial
partners
Assessment & evaluation
WP 5
WP 4.3
WP 4.2
Preparation of the final
experimentation
Final experimentation
Dissemination &
Exploitation
Dissemination of the tool and
method on the market
WP 1.3
WP 2
Definition of the PRIMA method
& toolkit
PRIMA Software tool
development
WP 1.2
Theoretical Bid Process
UT 1
WP 1.1
As-is methods and pratice
analysis of industrial users
PoliMI
WP 0
Management & general co-
ordination
ASPI
WP 1
Engineering of the PRIMA
method & toolkit
Snamprogetti
PRIMA

©
PRIMA

Consortium

All Rights Reserved

5

PRIMA Method

Software tool
functional
specifications
and architecture
WP
4.1
Dissemination of the tool

and method
on
the market
WP
2.1
toolkit
Development
and integration
of software
WP
2.3
WP
2.2
Software
toolkit release
and operation
Theoretical
Bid process
WP
1.2
WP
3.2
Definition
of PRIMA
method

&

toolkit
WP
1.3
WP
1.1
As-
is methods
and
practice
analysis

of
of industrials
users
Final
experimentation
Research
dissemination
Dissemination by
industrial partners
WP
4.3
WP 3.1
Preparation
of the
final experimentation
WP 4.2
PRIMA

©
PRIMA

Consortium

All Rights Reserved

6

PRIMA Method

Knowledge

Risk Management

& Knowledge

DataBase

Request For
Proposal

Analysis

Bid / No Bid

Bid Proposal

External Risks

(Experience / Knowledge)

Internal Risks

(Experience / Knowledge)

PRIMA

©
PRIMA

Consortium

All Rights Reserved

7

P
roject
RI
sk
MA
nagement

Functionalities :


Project risks management



Decision Support System


Corporate Knowledge Management


Users :


Project managers


Technical staff


Financial staff ...



PRIMA

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PRIMA

Consortium

All Rights Reserved

8

Project Interests

For Company Continuous Improvement



Inserts risk management in the RFP phase


Supports a management plan including the risks
management at the beginning of the contract


Conducts a documentation on the risks associated
with the projects


Organizes the experience/knowledge return


PRIMA

©
PRIMA

Consortium

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9

Risk Definition


Risk Scale :


Positive : Opportunities


Negative : Threats



Risk Nature :


External : incurred

customers / market / environment


Internal : to keep under control


products / process / resources

PRIMA

©
PRIMA

Consortium

All Rights Reserved

10

Project Risk Management


The toolkit will help the bid manager :


to focus on industrial risk management


to take into account the market or environment risk


to make the risk acceptable to the customer


External risk

Market or environment risk

Assessment :

Risk exposure for the company.

Technical solution criticality

and danger for the enterprise

Assessment

:

Risk acceptability by the customer or the

environment.

Technical solution criticality and danger

for the customer or the environment

Trade
-
off



Internal risk

Industrial or technical risk

Risks?

Risks?

PRIMA

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PRIMA

Consortium

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11

Decision Support System

Improvements



Bid / No bid & Make or Buy


Support to bid construction (rapid evaluation)


Technical solution choice support : evaluation and
comparison through risk assessment


Co
-
operative work during bid construction process


Company position systematic evaluation at a high
level of visibility and integration

PRIMA

©
PRIMA

Consortium

All Rights Reserved

12

Corporate Knowledge
Management

Company referential building



Installs the Method


to get knowledge capitalization


to develop the company memory towards business



Organizes the corporate business memory

PRIMA

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PRIMA

Consortium

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13

Corporate Knowledge
Management

Company memory and knowledge capitalization


Acquisition



status : distributed unstructured knowledge making difficult a
systematic use


Classification



data language (common and unifying pivot language)


ontology of objects, processes, adapted actions


established from existing practice


Know
-
how and experience capitalization



from bid project managers


gathered by project groups


organized by the memory administrator

PRIMA

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PRIMA

Consortium

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14


Conclusion :

Business Impact Measures


Bid efficiency :


Proposal preparation time : about 10% of average decrease


Bidding price : about 5% of average decrease


Bid quality :


5% of critical items identified


Bid resources :


5% of reduction of human resources to deliver a proposal


Company position :


5% reduction of the distance of competitive value from
competitors

…..

(Comparative measurement with and without PRIMA)