Knowledge Management Strategy (Improvement and Innovation through ...

collardsdebonairManagement

Nov 6, 2013 (3 years and 9 months ago)

103 views

www.salga.org.za

1

Welcome…

MUNICIPAL BAROMETER


“Empowering municipal planning, governance,
oversight & benchmarking through easily accessible
and reliable Local Level Data”




Seana Nkhahle / Nomusa Ngwenya

29
-
30 April 2013



www.salga.org.za

Employer


Body

Act as an
employer body
representing all
municipal
members and,
by agreement,
associate
members.

The Voice of Local Government

Support and
advise our
members on a
range of
issues to
assist
effective
execution of
their
mandate.

Build the capacity
of the
municipality as an
institution as well
as leadership and
technical capacity
of both
Councillors and
Officials.

Lobby,
advocate,
protect and
represent the
interest of local
government at
relevant
structures and
platforms.

Transform
local
government
to enable it to
fulfil its
development
al mandate.

SALGA
Mandate

Lobby,
Advocate &
Represent

Support &

Advice


Capacity


Building

Build the profile
and image of
local
government
within South
Africa as well as
outside the
country.

Strategic

Profiling

Serve as the
main hub of local
government
knowledge and
intelligence and
to facilitate peer
learning within
the sector

Knowledge &
Information

Sharing

The Voice of Local Government

SALGA MANDATE

2

www.salga.org.za




3

Peer Learning
(Networks / Events)

Knowledge Hub


(Portal/Resource Centre)

Research, Benchmarking
& Performance Reviews

The effective transformation of SALGA into a learning / knowledge
organisation requires each portfolio to contribute to each of the
three pillars

www.salga.org.za

Problem Statement

The

Municipal

Barometer

was

established

in

response

to

the

following

challenges
:


limited

availability

of

local

level

data
.


limited

access

to

data

that

is

currently

available


various

institutions

provide

data,

however,

their

activities

are

often

fragmented

and

uncoordinated


huge

costs

that

municipalities

pay

to

get

data


The

Municipal

Barometer

is

an

initiative

of

South

African

Local

Government

Association

(SALGA)

in

partnership

with

Statistics

South

Africa

(
Statssa
),

South

African

Cities,

Network

(SACN),

Municipal

Demarcation

Board

(MDB)
,

Centre

For

Municipal

Research,

(CMRA),

Development

Bank

of

Southern

Africa

(DBSA),



4

www.salga.org.za

OBJECTIVES

The

Municipal

Barometer

is

anchored

on

a

Local

Data

Partnership

which

is

aimed

at

:


Improving municipal governance and performance by improved planning,
oversight, benchmarking and peer learning



Identifying and addressing municipal data needs at minimal costs;



Making local level data available to municipalities and their stakeholders;



Managing access to data through a single comprehensive yet simple web
-
based portal; and



Building the capacity of municipalities to locate, access, interpret and utilize
data for planning, budgeting and governance processes.


5

www.salga.org.za

INDICATORS


The

following

broad

outcome

indicator

themes

are

proposed
:

1.
Demographic trends

2.
Service delivery

3.
Social Development

4.
Economic growth and development

5.
Environment

6.
Municipal finances

7.
Good governance and accountability

8.
Coherent municipal
p
lanning

9.
Municipal capacity, (Capacity Building / Human Resources
Management / Labour Relations)

6

www.salga.org.za

SALGA WEBSITE:
KNOWLEDGE HUB

7

www.salga.org.za


THE WEB
-
PORTAL



http://
municipalbarometer.databank.nl


8

www.salga.org.za


DEMOGRAPHIC TRENDS

9

Total Population
Percentage of population that are youth (15-24)
Percentage of population that are children (0-14)
Percentage of population that are senior citizens (65+)
Percentage of population that are adult (24-64)
Population Density
Total Number of Households
Avg. Household Size
Total fertility rate
Sex Ratio
Infant & child mortality rate
Life Expectancy
Maternal mortality ratio
Net Migration
www.salga.org.za


SERVICE DELIVERY

WATER

10

# & % of households with access to water at or above RDP level
# & % of households with access to water below RDP level
Per capita water usage per household
# & % of households receiving Free Basic Water
# & % of ratings for water services
# of water interruptions in the last 12 months
Causes of piped water interruptions
Duration of interruptions above two days in the last 12 months
Total Duration of interruption in the last 12 months
Perception of quality of drinking water
# & % of Blue Drop Status per municipality
Payment for water services
# & % households paying for water
Reasons for non payment
Price of water per Kilo Liter
Status of infrastructure
# * % of WTW per municipality
% of water losses per municipality
Implementation of WC/WDM strategy
www.salga.org.za


SERVICE DELIVERY

SANITATION

11

# & % of households with access to sanitation at or above RDP level
# & % of households with access to sanitation below RDP level
# & % of households receiving Free Basic Sanitation
% & % of functional toilet facilities
# & % functional WWTW per municipality
Payment for sewage
# & % of households paying for sewage services
Status OF infrastructure
# & % of municipalities with Green Drop Status
www.salga.org.za


SERVICE DELIVERY

ENERGY

12

% & % of households with access to electricity
# & % of households without access to electricity
# & % of households receiving Free Basic Electricity
Main source of energy used
# & % of households using main source of energy for cooking
# & % of households using main source of energy for lighting
# & % of households using main source of energy for heating
Source of Supply
# & % of households per main source of energy/fuel
Main source of electricity supply per households
www.salga.org.za


SERVICE DELIVERY

REFUSE REMOVAL

13

# & % households with access to refuse removal services
# & % of households without access to refuse removal services
Frequency of refuse removal services
# & % of households with access to Free Basic Refuse Removal Services
# & % of functional land fill sites
Payment for refuse removal services
# & % of households paying for refuse services
www.salga.org.za


SERVICE DELIVERY

ROADS

14

Road length in km per municipality per type of road
Storm-water network in kms
Road length in km per municipality per type of road
Storm-water network in kms
# of bridged the municipality have
Functionality of road per type of road
Storm-water mains functioning
Status of infrastructure
Roads condition per type of road
Storm-water mains maintained
Condition of bridges
www.salga.org.za


SERVICE DELIVERY

TRANSPORT

15

# & % of population with access to municipal transport system
# & % of population with access to transport by type
Time taken to travel
Safety
# & % of fatalities in the municipality per year
# of accidents reported per year
www.salga.org.za


SOCIAL SERVICES

HEALTH

16

# of healh facilities per municipality
Walking distance to health facilities
# of health practitioners per 1000 population
# of clinics per municipality
Key outcome
Delivery rate in facility
TB cure rate
Immunisation coverage < 1 year
Status of infrastructure
Condition grading of health infrastructure as per GIAMA
www.salga.org.za


SOCIAL SERVICES

HOUSING

17

# & % of population with access to housing
# of persons per unit (Avg.)
Dwelling density per km2
Quality/Status of infrastructure
Type of housing structure (main dwelling)
www.salga.org.za


SOCIAL SERVICES

EDUCATION

18

Gross enrolment ratio (GER)
Gender Parity Index (GPI)
Size of education system
Learner Educator Ratio (LER)
Learner School Ratio (LSR)
Educator School Ratio (ESR)
Matric Pass Rate
Level of education
Functional literacy Rate (FLR)
Classroom backlogs
www.salga.org.za


SOCIAL SERVICES

EDUCATION

19

# & % of schools without library
# & % of schools without ablution
# & % of schools without sports facilities
# & % of schools without labs
# & % of schools without communication facilities
# & % of schools without Computer facilities
# & % of schools without water
# & % of schools without electricity
www.salga.org.za


SOCIAL SERVICES

SAFETY & SECURITY

20

# & % of police stations per 10000 population
# & % of police stations personnel per 1000 population
# of community police forums per municipality
# of crime activities by type per 1000 population
Rate of Crime
# of crimes per 1000 population
www.salga.org.za


SOCIAL SERVICES

LIBRARIES & CEMETERIES

21

Libraries
# of public libraries per municipality
# of librarian per municipality
# of libraries with access to internet
Cemetries
# of unused gravesides per municipality
Ha of land available for cemeteries per municipality
Type of burial
# of population per preferred type of burial
www.salga.org.za


SOCIAL SERVICES

PARKS, SPORTS &
RECREATION

22

# of sports & recreational facilities by type per municipality
# of Ha of parks per standard (None; sub-standard; intermediate
service; full service
Condition grade (good; fair; poor)
Social Grants
# & % of population with access per types of social grants
www.salga.org.za


SOCIAL SERVICES

DISASTER MANAGEMENT

23

Disaster response
Disaster management plans per municipality as part of the IDP
Disaster occurence
# of disasters occurred per municipality in the last five years
Types of disasters declared per municipality
www.salga.org.za


ECONOMIC GROWTH &
DEVELOPMENT

24

Economic Activities
GDP
GVA
GDP per capita
Tress Index
Location Quotient
Labour, income & Poverty
# & % of economically active population
# & % of unemployment (official definition)
# & % of unemployment (expanded definition)
Labour, income & Poverty
Employment by sector
Occupation by skill level
Labour force participation rate
Human Development Index per municipality
Personal Income per municipality
Poverty Rate
Disposable income per municipality
Dependency ratio
www.salga.org.za


ECONOMIC GROWTH &
DEVELOPMENT

25

Gini Coefficient (GINI) per municipality
Household income per municipality
# & % of Youth Unemployed
Business Environment
# & Size of firms by sector
# of new business by size, sector, activity & export
Activities of neighboring cities (Value Chain)
Provision of land , real estate, office space for economic activities
Conditions of infrastructure in areas of economic activity
Support for SMME
Existence of supporting business networks
Access to Telkom broadband/wireless
Trends in business
www.salga.org.za


ENVIRONMENT

26


State of municipal environment

www.salga.org.za


MUNICIPAL FINANCE

27

Municipal financial statements
Revenue management
Extend of govt grants (Govt grants/total revenue)
Actual Revenue versus budget revenue (ratio) (Actual
revenue/budgeted revenue)
Expenditure management
Personnel cost to total expenditure (ratio)
(Employee related cost/expenditurte)
Actual expenditure versus budgeted expenditure (ratio)
(Actual expenditure/budgeted expenditure)
Expenditure management
Interest as a percentage of total expenditure (ratio)
(total interest paid/total expenditure)
Repairs and maintenance versus total book (ratio)
(Repairs and maintenance of PPE/total book value)
www.salga.org.za


MUNICIPAL FINANCE

28

Asset management
Asset Register submitted to the auditor general
Acquisition of PPE-Actual versus budget (ratio) (Actual PPE
purchased less budgeted PPE purchases/budgeted PPE purchases)
Debtors collection period (ratio) (consumer debtors X365/
service (own) revenue))
Debt management
Acid test ratio(current assets less inventories/current liabilities)
Creditors payment period (Trade creditors*365/services (Own)
revenue)
Total liabilities/total assets (ratio) (Total liabilities/total assets)
Net Debts
Audit outcomes/opinions
Movement in Audit Outcomes
Trend in Audit outcomes
www.salga.org.za

MUNICIPAL FINANCE

29

Supply chain management
Awards made to persons in service of the state (type, # & amount)
Awards made to councillors
Adherence to Supply chain processes, policies & management in place
Unauthorised expenditure
Irregular expenditure
Fruitless and wasteful expenditure
Municipalities in financial distress
Cash as a % of operating expenditure
Persistence of negative cash balance
Overspending of original operating budget (as a % of original
operating expenditure
Under spending of original capital budget
Debtors as a % of own revenue
Year on year growth in debts
Creditors as a % of cash & investment
www.salga.org.za

GOOD

GOVERNANCE &
ACCOUNTABILITY

30

Section 139 intervention
Establishment of ward council committees
Establishment of oversight committee
Public Participation
Total number of wards per municipality
Establishment of ward committees
Ward committees funding model in place
Total funding per ward
Functionality of ward comittees
www.salga.org.za

GOOD

GOVERNANCE &
ACCOUNTABILITY

31

Establishment of MPAC
MPAC training
MPAC meetings for oversight
Oversight reports submitted to the legislature
Corruption
# of cases per type
# of investigation instituted
# of actions per type of investigation
# of pending investigations
# of completed investigation
Anti-corruption measures in place
www.salga.org.za

GOOD

GOVERNANCE &
ACCOUNTABILITY

32

Internal Audit function
Establishment of internal audit unit
Establishment of audit committee
Composition of audit committee (according to guidence)
Type of audit committee:
Own audit function
Serviced by DM
Co-sourced
Outsourced
# of audit committee meetings
Management & operational systems
Complains management systems (as per guidelines)
Fraud prevention plan (as per guidelines)
Communication strategy in place
Stakeholder mobilization strategy/public participation strategy
www.salga.org.za

COHERENT MUNICIPAL
PLANNING

33

IDP Planning Indicators
IDP plan in place & Timeous adoption
Review of IDP document
IDP Credibility score or rating
IDP plan adequately budgeted for
Spatial development plans aligned with DSPF & PGDS
IDP & sectoral plans aligned with Spatial Development Plans
Review & aligned LED strategy
IDP & sectoral plans aligned with Spatial Development Plans
All sector plans included in the IDP
IDP endorsed by all wards
IDP endorsed by community organisations and stakeholders
www.salga.org.za

MUNICIPAL CAPACITY,
LABOUR AND HR

34

Establishment of performance management systems framework
Employees responsible for performance management systems per
qualification per experience
Formally adopted processes for the development of performance
management system
Formally adopted processes for the reviews of performance
management systems
Cascading of performance management system to all levels within a
municipality
Availability of skills development plan
Implementation of skills development plan
Trends in municipal staffing
Distribution of staff per function per qualification, experience
Total post filled
% of funded posts
Funded post as a % of total posts
No of Staff existing municipality and reasons (Types of exists)
www.salga.org.za

MUNICIPAL CAPACITY,
LABOUR AND HR

35

Management Capacity
Levels of qualifications & experience by type of post
Qualifications by type of post of senior managers
# of years in current position
# of acting positions ( senior management)
Current recruitment status
Human Resource strategies & plans in place
Information technology
Availability of IT governance framework
Establishment of IT steering committee
Total number of Councillors in the Province
No. Of female Executive Mayors
No. Of male Executive Mayors:
No. Of female Speakers
www.salga.org.za

THANK YOU

THE END

36