Darwin City Council asset management - MAV

collardsdebonairManagement

Nov 6, 2013 (3 years and 9 months ago)

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Darwin City Council’s Asset Management
Journey, Learning & Future Directions



Darwin



Territory Population


225,900


Darwin Population
-

75,900


Darwin and Wider Area Population 2021


154,000


Average Temperature 24C


32C


Average Annual Rainfall 1719.8mm

Darwin

In The Beginning ……..


Darwin was founded in 1869 and named
Palmerston before being renamed in 1911.


Darwin City was recognised as a Capital City
in November 1979.


Asset Values:


1958



114,877 ($191,744)


2009


$692million

2009 Asset Replacement Values
$692M
Carparks $9.5M 1.4%
Traffic Signals $1.6M
0.2%
Plant & Equipment
$13.7M 2%
Walkways $2.8M
0.4%
Footpaths
(372km) $29.1M 4%
Cyclepaths
(62km) $8.3M 1.2%
Driveways (18,000)
$18.8M 2.7%
Roads (436km)
$199M 29%
Other Assets
$23.3M 3%
Buildings (95) $109M
16%
Stormwater (400km;
9,500 Pits) $278M
40%
Darwin City's Infrastructure Assets

2009 Replacement Value $692 million

Darwin City Council’s

Asset Management Journey


In 2001 GHD commissioned to undertake a
review of Council’s asset management
practices.



Key outcome to advise Council how it can
improve asset management by applying best
practice principles to its asset portfolios.

Information Systems

Gap Analysis

Knowledge of Assets

Data Management

Valuation, Depreciation &

Effective Lives

Service Levels Specification &

Measurement

Strategic
Planning

Works Management (Renewals /

Maintenance)

Review Audit and Continuous

Improvement

Asset Register Systems

Strategic Planning Systems

Works Management Systems

Asset Costing Systems

Spatial Mapping Systems

Customer Management Systems

Plans & Records Management

Commercial Tactics

Organisational Issues

People Issues

Overall

100

95

XXX

90

XXX

XXX

85

XXX

XXX

XXX

XXX

80

XXX

XXX

XXX

XXX

XXX

XXX

XXX

75

XXX

XXX

XXX

XXX

70

65

60

55

50

45

40

35

30

25

20

15

10

5

0

Legend

Current Score August 2001

Appropriate Score

XXX

Top 15% Australian Councils

Processes

2001 Asset Management

GHD GAP ANALYSIS

Knowledge of Assets


Financials


Service Levels


Strategic Planning Asset Creation & Renewals


Supply Management


Review Audit & Continuous Improvement



Organisational Issues



Information Support Systems


People Issues


44 AM Improvement Projects Identified

Asset Data Collection & Condition Surveys

Asset Data Collection

& Condition Surveys

Footpaths

High Priority Repairs
Root Damage
Damaged Pits
Concrete
8,611
256
340,973
215
438
79
Asphalt
3,296
85
109,318
327
882
12
Pavers
90
3
9,557
10
15
5
Exposed Agg
424
16
43,948
16
70
43
Others
29
1
637
0
0
0
None
8,091
Total
20,541
361
504,433
568
1,405
139
Footpaths
Length (km)
Number of Segments
Area (m2)
No Segments
Data Consistency: Footpath Types

PDA
based
Survey

Pen and
Paper
Survey

Darwin City Council Sealed Road Network

Predicted Condition 2007
-

2017



0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
Condition Distribution for HDM1:PCI $465K P.A.
Excellent
Good
Fair
Poor
Very Poor
$465K P.A

$705K P.A

0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017

0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017

0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
Asset Data Collection & Condition Surveys

Asset Data Collection & Condition Surveys


Consolidation of corporate and
commonly held information for
Council’s major classes of
assets (Buildings, Roads and
Stormwater).



Analysis of planned and
projected expenditure over next
2 decades.



Identifies where and how
improvements need to be made;

Darwin City Council’s

Corporate Asset Management Plan

Darwin City Council - Age Profile
(Roads, Buildings & Stormwater Assets Combined)
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
1945
1956
1961
1966
1971
1976
1981
1986
1991
1996
2001
2006
Year Acquired
Current Replacement Cost
20 Year Financial Forecast (Roads, Buildings, Stormwater)
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
Expenditure
Operations and Maintenance
Projected Capital Renewal
Planned Capital New & Renewal
Corporate Asset Management Plans
Council’s Strengths


Long term asset management improvement program.



Ten Year Works Programs.



Project Prioritisation System for prioritising budget
submissions.



High Level Asset Management Steering Group.



Dedicated Asset Team.

Council’s Learning So Far


Need to refine our understandings of Councils Assets.



Establish a Corporate wide awareness and adoption.



Continuation and improved data collection and analysis.



This all feeds to Council needing to understand what
the next phase of our journey is an will involve.

The Way Forward


Darwin City Council Asset Management and Financial
Sustainability Review


2009.
(Access Economics and JRA)



Project Objectives. (AM)


the appropriateness of current asset management
processes, including the Asset Management Plan.


the linkage between the AMP the Council’s long
-
term
financial planning processes



Outcome was 6 main Recommendations for improvement of
AM.

How was Darwin City Council Placed ?

Theme

Target

Darwin City Council

Average Maturity Score

AM Accountability & Direction

3.0

2.8

Asset Information
Management

3.0

2.2

Asset Lifecycle Management

3.0

2.6

Service Management

3.0

2.7

Summary of Findings


Current AM Practices close to core maturity in
governance and service planning.



Current AM planning represents a first generation AM
plan.



Asset information is fragmented.



High dependence on key people.



Council should target development of second generation
asset management plans.

Asset Management Improvement Projects


Ongoing development and maintenance of Councils
Corporate Asset Register.



Improving Council’s knowledge management strategy.



Asset management to be undertaken within a strategic
framework.



Integration into long
-
term financial planning.


Council’s have a stewardship role to ensure that the City’s assets
are cared for and protected for future generations.



Effective asset management is a whole of Council responsibility.



Long
-
term asset management and financial planning are critical
to ensure our on
-
going viability and sustainability.



Ensure that AM activities reflect the “Local Context.”



Asset management is never “finished”


it is an on
-
going
process
.


Concluding Comments