Renewal - CHOiCE

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User Manual (Registration of Colonizer)
, Release 1.0


Copyright © CMC Limited, 2003


All rights reserved. Printed in Kolkata, WB


Authors: Systems Integration Group, CMC Limited, and Kolkata.


This software/documentation contains proprietary inform
ation of CMC Limited.


If you find any problems in the documentation, please report them to us in writing. CMC


Limited does not warrant that this document is error free.














Preface


Purpose


The
User Manual
describes the basic functi
onalities of the various users of Colonizer
License for the following services:


An applicant can go to the RMC center for submitting the application form.

For RMC center users there are three hyperlinks, they are as follows:



Application for Renewal of Lic
ense.



General Query for Renewal of License.




Certificate Printing for Renewal of License


For Reader there is one hyperlink, which is



Applications that are forwarded by RMC center user.



Audience

This
User Manual

is necessary for RMC center user who is
using the Issuing License
to Colonizer module, being it the data provider, the data entry operators.




Prerequisites

This
User Manual

assumes that you are familiar with functionality of activities
related to the License to Colonizer.


In addition to the a
bove, the
User Manual

also assumes that


-

Data provider

is familiar with every functionality of License to Colonizer for ease of
collection of data

-

Data Entry Operator

is familiar with the operational details of License to Colonizer In order
to enter the da
ta correctly






Applicability statement


This document describes the functionality of Issuing License to Colonizer.


Software/hardware Requirements


This section lists the software/hardware required for running Issuing License to
Colonizer module:




Serv
er End



Sun Solaris on Sun Server



Linux (For Thin Client)



Jboss
-
Tomcat (ENS)



Apache
-
Tomcat



JDK



ENS


Cell Phone/Fax/Email



Netscape



Digital Signature



Oracle 8i Database on Sun Server



Mithi




Client End



Thin Client



Biometric Device



Smart Card Reader or IKEY



Digital Signature



Oracle Driver



Mithi



Document usage description


This
User manual

is composed of the following chapters:


Chapter 1, Introduction


This chapter introduces Issuing License to Colonizer.

Chapter 2, Menus/Commands


This chapter explains eac
h menu item of Issuing License to Colonizer and it’s
processes in brief and describes how the various functions are to be accessed.


Chapter 3, Instructions for using the screens


This chapter describes the stepwise instructions for using the services of I
ssuing
License to Colonizer









Notational Conventions


Note these typographical conventions when reading this user manual.


Convention

Meaning



*

This shows the field is a mandatory field for Issuing
License to Colonizer

Applica
tion.









I猠 畳u搠 景f Ra摩漠 B畴u潮献o C汩c歩湧 楮i a c楲c汥l
睩汬 摩獰day 摯琠楮獩摥 瑨攠c楲i汥Ⱐ瑨t猠浥a湳n瑨慴t瑨攠
摡瑡t楴e洠楳i獥汥l瑥搮tI映y潵o摯d湯琠睡湴n瑯t獥汥l琠t桥
摡瑡t楴e洬maga楮ic汩c欠楮ia c楲i汥Ⱐ摯琠睩汬 摩獡灰da爻r
瑨t
猠浥s湳⁴桡琠摡瑡⁩ e洠m猠湯s⁳ 汥l瑥搠湯t.






I猠畳e搠景爠c桥ck 扯xe献sC桥c欠浡mk 楮ia 扬潣k
denotes that the data item is selected, if you don’t
睡湴n瑯t 獥汥c琠瑨攠da瑡t i瑥洬t c汩c欠楮獩摥 瑨t 扬潣欠
a湤敡癥⁴ e⁢潸⁢污湫⸠



Customer Support


We val
ue and appreciate your comments as a user of Issuing License to Colonizer
Department and reader of our manual. At the back of this U
ser Manual

is a Reader's
Comment Form. We encourage you to use it to relay your comments to us. If the
form is missing, or i
f you would like to contact us, please write or E
-
mail us at the
following address.


Project Manager, CHOiCE

CMC Ltd.

28, Ravi Nagar

Raipur,

Chhattisgarh,

PIN
-

492001


Phone: (0771) 5092115 / 5069175

Email: amlan@calro.cmc.net.in




Contents


Chapter
1 Introduction


1
-
1

What is New Application for RMC center user


1
-
2

Overview

1
-
2

What is New Application for Town Planner

1
-
3

Overview

1
-
3

Chapter 2 Menus/Commands

2
-
1

The Login Screen

2
-
1

The Common Menu Screen

2
-
2


The Licen
se of Colonizer

Menu Items



2
-
3

Chapter 3 Instructions for using the screens

3
-
1

Instructions For Application for Registration of Colonizer

3
-
2

Instructions For Status Query for Registration of Colonizer

3
-
3

Instructions For Application for Town

Planner

3
-
4










CHAPTER



1

Introduction



This chapter gives a brief overview for New Application Registration of Colonizer.

An applicant can go to RMC center for submitting his/her application.

In this service there are two users th
ey are as follows:


1.

RMC Operator (RMC center)

2.

Town Planner




1.

For RMC center user there are three hyperlink, they are as follows:

a. Application for Renewal of License.

b. General Query for Renewal of License.

c. Certificate printing for Renewal.



2.

For TO
WN PLANNER there is one hyperlink, which is:

a. enlisted as pending in the list of application that are forwarded by RMC user.





It describes the functionality of the process in brief.











What is New Application for RMC Center User

The system is intended at electronification of the process of Registration of colonizer and
its

renewal under RMC that is done manually at present. Scope of the system

mainly
includes application submission, issue of permission letter. System also has the provision
for status inquiry of the application.



System will be implemented only at RMC for the application submission



Approval of the application will be done at RM
C.



Permission letter will be obtained from the RMC.





NOTE: 1. Since the enclosure required with this service is quite bulky and fee to be deposited
at the me of application submission is hefty, hence it is recommended that application should
not be filled

at CHOiCE CENTER and only information related to the business process (like
eligibility criteria, places and, list of enclosures to be submitted with the application form,
sample filled up forms, places and ways of application submission, processing time,

approximate timeframe etc.) will be available on net and can be downloaded and printed.




Before submitting the application form applicant has to submit registration/renewal fees at
RMC head office. Rs. 5000/
-

is to be submitted for having Colonizer's regi
stration and Rs.
2000/
-

for the renewal of the license.










Overview




RMC Center user will logon to CHOiCE website using proper authentication
details.



RMC Center user will enter using digital signature the New Applicat
ion details in
the system based on applicant’s request.



All the mandatory columns as identified in the application have to be filled in.



For the RMC CENTRE service charges (Rs. 15/
-
) and registration fee (Rs.2000)
will be collected from the applicant.



Befo
re submitting the application, the application is displayed with a declaration
statement from the applicant stating that the information furnished is correct to the best
of his/her (the applicant’s) knowledge. If any mistake is found, then operator can aga
in
edit the respective fields.



Print out of the filled in application form along with the declaration is to be taken.
The applicant has to sign on the print out of the application.



Acknowledgement is printed and given to the applicant.









What is Status Query



Applicant can inquire about the status of his application through RMC center.



A status search query screen is provided in the application, and search can be based on
some parameters like Application reference number, Date
of application etc. This can
be done at RMC Center.




Overview



Applicant can inquire about the status of his/her application at RMC center.



Based on the searching criteria such as application no, application date etc. the status
query can be done.










What is View Requests for Town Planner



The Town Planner has a provision to view whole details of the application that has
been forwarded to him by the RMC user center. Town Planner also has the provision to
see the pending list of rest of

the applications. The Town Planner forwards the
application to the next level i.e., to RMC center user for further process.





Overview



Town Planner will logon to CHOiCE website using proper authentication details.



Town Planner will enter using digital
signature to view the Applications that are
forwarded to him by RMC user center.



Based on the searching criteria such as application no, application between from
and to date etc. the application can be search.



Based on the eligibility criteria the user wil
l take the decision whether the application
has to be rejected or approved by clicking the corresponding buttons.



Town Planner will come to know that the respective application has been either
rejected or approved based on the corresponding button pressed.




Town Planner can see the rest of the pending application by clicking the hyperlink (to
see the other pending application list).





After viewing the whole application details, of the corresponding application number,
and clicking the next (“agay”) button
Town Planner will come to know that the
respective application has been forwarded to the next level for further process.



Town Planner can see the rest of the pending application by clicking the hyperlink
(click to see the other pending application list).





CHAPTER



2

Menus/Commands


This chapter lists down the purpose of all the menu and sub menu items for
Registration of Colonizer at RMC Center, Reader, Town Planner, Superintendent of
Police and Commissioner.




The Login Screen


The user
has to click the Continue button in the USERNAME/PASSWORD
AUTHENTICATION TEST and BIOMETRIC AUTHENTICATION TEST screen
to enter in the
Common Login screen.
The user has to give his/her User Name,
Password in the screen and Thumb Print in the biometric iden
tification device to
authenticate him/her and login into the common menu screen for CHOiCE.



The Common Menu Screen


In this screen, the user can select any of the services under CHOiCE, by clicking on
the name of the services like License to Colonizer
etc.



The License to Colonizer

Menu Items



Details of License to Colonizer menu appears in RMC centre as:




Application for
Renewal of new
License



This Process will be used when an applicant comes to
submit an appli
cation for License of Colonizer.



After clicking the menu item ‘Application for License’, the
entry screen for entering application data will be displayed
in front of the entry operator.


General Status
Query for Renewal
License



After clicking the menu it
em ‘GeneralQuery for
Application’, a screen containing some searching criterion
like application reference number, range of date of
application and name of the applicant will appear to know
the status of the application.

Certificate Printing
for Renewal
of
License



After clicking the menu item ‘Certificate Printing for
Renewal of License‘ a screen has a provision to view
whole details of the application that has been sent by the
Town Planner. To generate certificate for a particular
applicant







Details of License to Colonizer menu appears in Town Planner as:


Application that
are forwarded by
RMC



This Process will be used by Town Planner for viewing the
list of the pending applications



After clicking the menu item, a list of the pend
ing
application will be visible to the Town Planner by clicking
the search button.




For viewing details of that application (coming from the
RMC center user) will be displayed in front of the Town
Planner by clicking the application number hyperlink.











CHAPTER



3


Instructions for using the
screens

This chapter deals with the step wise instructions for using all the screens under License to Colonizer
RMC Center user and Town
.















































Instructions

For

Application for Issuing License to
Colonizer


























After clicking the ‘Application for Renewal of License’ submenu under ‘License for Colonizer’ menu, a
screen containing general instructions along with information a
bout instructions and fees will appear. This
screen also contains two buttons named ‘Application form’ and ‘Back’.



The user has to click on the Application form button for entering into the application form
screen. The user can see the keyboard layout for
Hindi language by pressing the ‘Keyboard
Layout’ button, which will also appear at the top right side of the application entry screen.



All the fields marked with red colored ‘*’ are mandatory fields.



The user has to fill applicant Name properly in the give
n field as first name, meddle name
and last name accordingly.



In the correspondence details section, the user can enter data in phone number, mobile
number, and e
-
mail id and fax number. For correspondence address, a question is asked
where the correspond
ence address is same as residential address. If the user clicks on ‘yes’
radio button, then he/she does not have to enter any postal address. But he/she has to enter
the postal address in the ‘please specify the correspondence address’ field if he/she sele
cts
‘no’ radio button.



There are two buttons named ‘Next (Agay)’ and ‘Reset (Phir Se)’ at the end of the first
screen. If the user wants to delete all the entries he/she has made and to start again, he/she
can click the ‘Reset’ button. If the user wants to

go to the next screen, he/she has to click
the ‘Next’ button.



After clicking the ‘Next’ button, the errors (if any) will be displayed like mandatory fields
are left blank; character value is inserted in numeric field etc. Until the screen will be error
fr
ee, the user will not be able to go to the next screen.



After entering all the required fields properly and clicking the ‘Next’ button, the same
screen will appear in display mode with all the entered data and with two buttons named
‘Edit (Sudharna)’ & ‘Co
ntinue (agay)’ at the top and bottom of the screen. As well as, a
new window will appear displaying all the data entered in the application form and the user
can print the page by clicking the print button. Or he/she can click on the close button to
close
the page. If the user wants to change some field’s value after seeing the whole screen,
he/she has to click the ‘Edit’ button. Then all the fields will become editable. Otherwise
the user can click the ‘continue’ button to go to the next screen.



The next s
creen is ‘Annexure’ where the user can attach to some necessary documents,
then clicking to the ‘submit’ button to go to next screen.



The next screen is for payment information. The service charge for this service will be
displayed in non
-
editable mode. To
tal amount to be paid will also be displayed. The user
has to only select the payment mode from a list. If the payment mode is other than cash,
then he/she has to enter value in cheque/demand draft no., cheque/demand draft issue date
and bank/branch name.
One button named ‘Submit’ will also present in this screen. But at
present the payment mode is only cash.



At last, the user has to click the submit button to open the screen for digital signing.



The user has to first enter his smart card in to the smart ca
rd reader and press the button
‘start signing’. A small window will open for entering the pin number for the smart card.
After giving the pin number properly, the ‘OK’ button will be enabled. The user has to
press the ‘OK’ button to save the information in
to the database.



After this a message box is invoked saying that the ‘Data has been signed, sending to
server. Please wait …’. After pressing the ‘OK’ button, an acknowledgement will appear
on the screen with the unique application number and other relevan
t details. The user has
to click on the print button to print the acknowledgement. The user has to click on the back
button to return on menu page.





















































Instructions

For

Status Query for Issuing License to
Col
onizer






















After clicking the ‘General Query Status for Renewal License for Colonizer, a screen will
appear containing Applicant reference number, from date, to date and applicant name.
These are the searching criteria for status query and
two buttons named ‘back’, ‘search’.



The searching criteria are Application reference number, Range of Application Date and
Applicant Name.



The user can click the search button to see all the applications for license to Colonizer with
their present statu
s. The user can also give data into the searching criteria to fetch the
exact/nearest application detail(s).



If no record is fetched after the searching process, then a message will be displayed and the
user can again perform the searching process.


































Instructions

For

Requests

For

Town Planner




























After clicking the link “ Renewal of license to Colonizer Requests”, the search qu
ery
screen is provided in the application, will appear in front of the user. Searching fields
contains application number, application between from and to date and applicant name for
the purpose of searching the particular application. Based on the searchi
ng criteria the
required application number will be displayed in front of the user.



After clicking the particular application number (Hyper linked) the user will be observing
the full view details of that application (coming from RMC center user).



If the
user feels that an application can be approved, then clicks the ‘Next (Sweekar)’
button for further processing.



The user has to click the submit button to open the screen for digital signing.



The user has to first enter his smart card in to the smart card
reader and press the button
‘start signing’. A small window will open for entering the pin number for the smart card.
After giving the pin number properly, the ‘OK’ button will be enabled. The user has to
press the ‘OK’ button to save the information into
the database.



For rejecting the application number user must have to click the respective button and after
clicking the button the user must have to give the reason for the rejecting or pending the
corresponding application.



At last, the user has to click
the submit button to open the screen for digital signing.



The user has to first enter his smart card in to the smart card reader and press the button
‘start signing’. A small window will open for entering the pin number for the smart card.
After giving the

pin number properly, the ‘OK’ button will be enabled. The user has to
press the ‘OK’ button to save the information into the database.



The user can see the list of other pending list by clicking the hyperlink (“click here to see
the rest of the pending ap
plication”).


























Instruction

For

Certificate Printing







After clicking the menu item ‘Certificate Printing for renewal application‘ a screen has a
provision to view whole details of the application that has
been approved by the Town
Planner.




The RMC user has to receive payment according to their license fees structure and
generates certificate for a particular applicant.





Issued certificate is valid for five years.





If no record is fetched after the search
ing process, then a message will be displayed and the
user can again perform the searching process.