OPA Web version

coldwaterphewServers

Nov 17, 2013 (3 years and 8 months ago)

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1

OPA Web version


I. Prerequisite for server


1.

Server Machine ( 512MB RAM minimum, Sufficient free HD space , SVGA
Card, Database of size 50 MB will be created by default, 2MB RAM for
each user extra. )

2. Windows 2000 Server/ above.

3.

SQL Server 20
00 (Install in mix mode authentication).

4.

Microsoft SQL Server 2000 Driver for JDBC.

5.

Java 2 Platform, Standard Edition, v 1.4.2 (J2SE) or above.

6.

Apache Tomcat 5.0 or above


Note : JSDK version may vary with Apache Tomcat version because of
compatibility pr
oblem. The database server & web server can be different also.


II. Prerequisite for Client


1.

Server Machine ( 512MB RAM minimum, Sufficient free HD space , SVGA
Card )

2. Windows 2000/ XP/ above.

3.

Internet Explorer 6.0/ above

4.

Acrobat Reader


III. Prerequ
isite Data

To operationalize the OPA in the ministry/ department following information about the
organization will be required:





Hierarchical chart of the organization for preparing the channel and defining
channel.



All officers employee code, name, desig
nation and marking abbreviation code
(maximum 15 Char) for preparing the prevalent marking list.



All section name and its file code (used at end of file no. which indicates file
originating section name in abbreviation. )



All section staff name, designatio
n, employee code, joining date in that section &
choice of abbreviated name (maximum 15 Char) except peon..



The group head, all main heads under that group head, all sub heads under the
main heads of the ministry/ department needs to be collected, if DAR&P
G pattern
of file numbering is being followed.








2

IV. Installation of Java (preferably java 1.3 and above)


Install Java in the Server machine and for Apache Tomcat 4.x.x version set the JAVA_HOME
variable as a Environment variables under ControlPanel


System


Advance


Environment
Variables.


Click New.


Enter Variable name as JAVA_HOME &


Variable value as “The directory in which Java is installed”


(Eg : JAVA_HOME=C:
\
j2sdk1.4.0_03)


Note : Java can be downloaded from
http://java.sun.com
. (Java 2 Platform, Standard Edition, v
1.4.2 (J2SE) or above).


V. Installation of Apache Tomcat


Before installing the Tomcat web server , make sure the JAVA_HOME variable is set in the
environment variable if Apache To
mcat is below 5 version and install Apache Tomcat.


While installing Apache, select NTService(NT/2K/Xp only) option in Apache 4.x.x. By default
apache will be installed in the 8080 port. If conflict occurs with any other application, kindly
change the por
t no at the time of installation.


Note : Apache Tomcat can be downloaded from
http://jakarta.apache.org/tomcat
. (Version 5.0 or
above)


VI. OPA Installation


Double Click OPASetup & follow the instruction
.


The installation will ask you to enter the following values.


Parameter

Explanation

Example

IP Address of the Server

IP address of Sql Server
Database for OPA Software

10.1.14.118 or
10.1.14.118
\
Instance name

SqlServer Superuser(sa)
Password

sa logi
n’s password

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佐䄠䅤浩湩獴牡瑯爠iogin

佐䄠䑡瑡扡se
Administraor’s login you
睩獨⁴漠o牥a瑥⁩渠t煬⁓er癥r

潰oa摭dn

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ma獳睯sd

周T⁰ 獳睯s搠d映fm䄠
䅤浩湩獴牡瑯爠汯t楮

a摭d湯灡

佐䄠䑡瑡扡se⁎ 浥

乡浥m⁴桥 佐䄠䑡瑡ta獥
a猠s
e爠y潵爠睩獨w

⡰Eefe牡扬y a獱氩

佐䄠䑡瑡扡se⁄楲 c瑯ty

周楳⁩猠睨s牥 y潵爠om䄠
䑡瑡扡獥 晩汥⁷楬 ⁢ ⁣rea瑥t


y
潰a摡瑡ta獥


3

Apache Tomcat webapps
Directory

Mention the complete path
of webapps directory of
Apache Tomcat

D:
\
Program Files
\
Apache
Software
Foundation
\
Tomcat
5.0
\
webapps


After completing the installation you can access the OPA software


http://ipaddress:Apache Tomcat Port No/opa



(or)
http
://ipaddress:8080/opa

-

where 8080 is the
Apache Tomcat Port No.


The user name of the Administrator Module in OPA application : opa

The password of the Administrator Module in OPA application : opa


You can change the password from the Administrator Modu
le.



VI. Steps for OPA Customization


1. Fill up Ministry/ Department/ Organisation Name :

It will be displayed is report
heading.




Do login with ‘opa’ user as given in Step V.



OPA administrator menu will appear.



Click on ‘One Time Entry’.



Choose ‘Minist
ry’ option.



This screen will appear.



4




For modifying, click on exiting data then this will come.



5



Change it and click ‘Update Data’


For adding new, click on ‘Add New’ then it will come.



6



Fill up data & click ‘Add Data’ for saving.


2. Defining Ra
nk :
Define Rank for each designation in the organization. It will be
useful during filling up officer/ section detail.


e.g. 5
-
> Minister



10
-
> Minister of State



15
-
> Secretary (This should be fix for secretary specially)


20
-
> A
dditional Secretary



25
-
> Joint Secretary


30
-
> Director



35
-
> Deputy Secretary



40
-
> Under Secretary


45
-
> Desk Officer



50
-
> Section



55
-
> CRU


For adding or modifying rank




Click on ‘One Time Entry’.



Choose
‘Rank’ option.



This screen will appear.



7



For adding data, click on ‘Add New’ then this will come.



8



Click ‘Add Data’ for saving.


For modifying data, click on particular existing data.



9



After modification, click on ‘Update Data’ for saving.



10



3.
Creating user for use of OPA :


In general, OPA has 3 User Level viz. CRU, Section and PS. Only Section Level has
permission of opening Files. Assign the corresponding user level to each user like CRU Level
for CRU user, SECTION Level for section user and
for officer PS Level.



Creation of user involved following steps :



3.1. Fill up Office/ Section detail with whom user is


3.2. Fill up all Dealing Assistant detail belonging to that section


3.3. Fill up Marking list


3.4. Creation of end user login & p
assword


3.1. Fill up Office/ Section detail with whom user is






Click on ‘User Management’.



Choose ‘Officer/ Section’ option. This screen will appear.



11



Click on ‘Add New’, this will appear.



12



Explanation of fields as follows :




Officer/ Section Code

: Any serial no. for that section, generally next no.



Officer/ Section Name : Name of the officer office/ section. (25 Char)



Officer/ Section ID : Unique id for that office/ section. Generally abbreviation of
Officer’s office/ section name. (15 Char)



File

Code (For section) : It is code which is appearing in a formatted file given by
DAR&PG for Government of India.
Generally abbreviation of Officer’s office/
section name. If officer is not opening the file then leave it blank. (32 Char)



In
-
charge : In
-
char
ge of concern office/ section. (15 Char)



User Level : Give for section ‘Section Level’& for officer ‘PS level’. It is the
level on which basis as per their requirement option of menu will be enabled.



Rank : It the rank on which basis seniority will be defi
ned for time bound cases.


For Saving, Click on ‘Add Data’. For officer data will be like that



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3.2. Fill up all Dealing Assistant detail belonging to that section


In above case, if you are taking user level ‘Section’ then you have to fill up this deta
il. It will
indicate who is actually dealing a letter in that section. For each dealing assistant, one entry
will automatically go in Designation table, that means you don’t have to prepare marking list
for them. Generally officer who is in
-
charge of offic
e/ section will be not treated as a dealing
hand.



For filling up this



Click on ‘User Management’.



Choose ‘Dealing Assistant’ option.




This screen will appear



14



Click on ‘Add New’, this will appear.



15



Explanation of fields as follows :




Employee Code
: Employee code of dealing assistant.



Name : Name of the dealing assistant. (25 Char)



Dealing Abbreviation : Unique marking abbreviation of dealing assistant. (15
Char)



Working in (Section Name) : Name of the section in which he/ she is working.



From Date

: Joining date in above section.



To Date : In case of transfer it has to be field up.


For Saving, Click on ‘Add Data’.


3.3. Fill up Marking list


For each section, enter the marking abbreviation of in
-
charge of that section if it is not
entered as a dea
ling assistant. For example, if the section officer is the in
-
charge of
Administration Section then in ‘Marking Abbreviation’ field enter as SO(Admin) and
‘Marking Expansion’ field enter the description as Section Officer(Admin). You must enter
‘from dat
e’ and ‘to date’ fields to represent the date from when he assumes charge and when
he relieved from charge. If ‘from date’ is not available, then use current date. whenever in
-
charge got transferred then ‘to date’ should be filled up. For each officer a
lso, one entry
must be entered in this table as described above.


16



For filling up this



Click on ‘User Management’.



Choose ‘Marking List’ option.




This screen will appear




Click on ‘Add New’, this will appear.


17



Explanation of fields as follows :




Marki
ng abbreviation : Marking abbreviation of officer as others are writing in
marking on file/ letter. (15 Char)



Marking Expansion : Expansion of abbreviation. (25 Char)



Attached with Officer/ Section : Name of the section/ officer office/ officer in
which h
e/ she is working.



From Date

: Joining date in above section.



To Date : In case of transfer it has to be field up.



E
-
mail : E
-
mail of individuals.



Portal Login : If it is connected with portal that id has to be written here.


For Saving, Click on ‘Add Data
’. Another example screen for officer :



18




3.4. Creation of end user login & password



For filling up this



Click on ‘User Management’.



Choose ‘Individual User Creation’ option.




This screen will appear



19



Click on ‘Add New’, this will appear.



20



Expla
nation of fields as follows :




Employee ID : Employee ID of user concern generally prefixed by ministry/
department/ organization name abbreviation. (10 Char)



Attached with Officer/ Section : Name of the section/ officer office/ officer in
which he/ she i
s working.



Employee Name : Name of the employee. (Char 50)



Employee Password : Employee password. (Char 50)


For Saving, Click on ‘Add Data’.


4. Fixing the Channels


Fixing the channels means thru query who can see whose files/ recipts. eg. Secretary
-
> Joint
Secretary (F)
-
> Deputy Secretary (F)
-
> Finance Section. Otherwise they can see his/ her data
only.



For filling up this



Click on ‘User Management’.



Choose ‘Grant Permission’ option.




This screen will appear



21



Choose Officer/ Section Name for

whom you are going to give permission to see other
users (who is reporting to him/ her). See this screen :


22



5. Block viewing / hiding the movement of files


For example Minister don’t want to be visible with all other user other then Secretary means on
ly
Secretary can see files is/ was gone to Minister sometime or with him, for all other user it will be
not visible at all. For this, you have to enter Minister user id in ‘user_login’ field and Secretary
user id in ‘
privilage_to_see
’ field. Suppose, in s
ome point of time it is decided that Minister
should be visible to some more selected user then same way you can increase more record. Also
you can do same for other user(s).


VII. Regional Language support (Windows supported all Indian
language)


Server




Must copy Arial Unicode MS font file ARIALUNI.TTF in ../WINNT/Fonts folder.
(If it is not there)



To enable Hindi or any other language, go to control panel
-
> regional option and
check Indic in “Language setting for the system” and insert Windows 2000 CD i
n
your CD
-
ROM Drive.



Click Input Locales then Click Add then Choose Input locale for your language &
Keyboard Layout/IME for your language. Click OK.



Click Apply & OK.



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Client




To enable Hindi or any other language, go to control panel
-
> regional option a
nd
check Indic in “Language setting for the system” and insert Windows 2000 CD in
your CD
-
ROM Drive.



To enable Hindi or any other language, go to control panel
-
> regional & language.
Select Language Tab, & check the option “Install files complex scripts a
nd left
-
to
-
right language and insert Windows XP CD in your CD
-

ROM Drive.



Adding Input Locale


1.

Open Text services in Control Panel

2.

Click Add then Choose Input Language & Keyboard Layout/IME for your
language. Click OK.