STEM.Blue AssessmentLkd.v17a - Kent County Council

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Nov 9, 2013 (3 years and 5 months ago)

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Blue

A business that has top
management support for their
environmental programme and has
carried out a baseline assessment
of their current situation.

Silver

A business that has measured their
carbon footprint and taken actions
to reduce it. The business has
identified the resources, legal
requirements, training and
communication required for their
environmental programme.

Gold

A business that is measuring and
monitoring their environmental
impacts and taking action to reduce
them. The business will have
reported their progress on the South
East Business Carbon Hub.





STEPS TO ENVIRONMENTAL MANAGEMENT (STEM) ACCREDITATION SCHEME:
ASSESSMENT FORM
: BLUE LEVEL

















This Assessment Form is a requirement for the

BLUE LEVEL
of

Steps to Environmental Management (STEM)
Accreditation Scheme.

The scheme recognises businesses that have embraced the
decision to
adopt environmentally friendly practices

and
will provide a standard against which companies can
benchmark themselves.

The
scheme
p
romote
s

resource efficient

business practices
at the same time as providing businesses with a
competitive advantage. It is a self
-
certifying scheme and is
free to all small and medium businesses in the South East
of England.

Ther
e are 3 levels,
described on the right.


STEM is funded by the
Interreg IVA 2 SEAS Cross border
Cooperation
Programme 2007
-
201
4

and Kent County
Council.



2

WELCOME

Firstly, congratulations on taking the decision to improve your environmental performance
through STEM.

We hope that you find this stepped
approach to environmental management useful. By participating in the scheme you can reduce your negative environmental impac
ts and go
on to apply to some of the national and international standards for envi
ronmental management that are available.



WHAT DO YOU NEED TO DO?

1.
Complete the necessary questions

on this Assessment Form
.

All questions are in boxes. Some questions have further guidance and these appear next to the


icon.


2. Complete all the
necessary attachments and include with your application.

All attachments will be marked with a disk (



Please
press ‘Ctrl + Click to follow links’

to open
documents
.

If you a
re asked to enter a
password

to connect to S
harepoint, click ‘
Cancel
’ and the
file should still open.

If you have any difficultly downloading or sending us the
attachments, we can provide them by email, CD or post.


3
.
Send us your completed A
ssessment
F
orm
and a
ttachments
.

We would prefer to receive all applications by email
lowcarbon@kent.gov.uk
.

If you cannot submit your forms by email, please contact us on
0300 333 5011

to arrange an alternative delivery method.


Use the checklist at the end to ensure that you have attached all n
ecessary information.


ASSESSMENT

Assessment
:

We will assess each Assessment Form individually and may ask for some additional information. This may take up to four weeks
from receipt of your Assessment Form. If all criteria have been met, you will receive

certification from us. The certificate is valid for one year.


Audits:

Your business may be selected for audit. If this is the case, you will receive 2 weeks notice. We will arrange a suitable tim
e to visit your
site and carry out a walk
-
round audit.





3

CERTIFICATION

Upon successful completion of a level, you will be supplied with the following:



A STEM logo in .jpeg format with your name on it and unique reference number.



A certificate



Listing on the
www.kent.gov.uk/stemregistry

webpage.


ANNUAL RENEWAL

Upgrade your certificate or renew your certificate annually, contact us.


SUPPORT

For any help or assistance throughout the process, please email
lowcarbon@k
ent.gov.uk

or call
0300 333 5011
.



APPLICANT DETAILS

C
ompany







Contact name







Date








TOPICS



Management Commitment



Baseline Assessment



Significant Environmental Aspects & Impacts



Draft
Environmental Policy



Data Collection


4

1.

MANAGEMENT COMMITMENT

Gaining top management support is essential if a business is serious about reducing its negative impacts on the environment.
Top
management ensures that the correct resources and changes are made w
ithin the organisation to maximise improvements in environmental
performance. In order to gain this support, it is worth understanding the reasons why the business is taking part in the STEM

scheme and the
benefits that the scheme will bring.



a)

What are yo
ur key business drivers for registering on the STEM
scheme?









Some of the benefits could be reduced operational costs from improved processes; enhanced reputation for
stakeholders, the media, local
authorities and regulators; increased sales; improved recruitment and retention rates; lower risk and more effective risk man
agement.



b)

Has the owner or manager of the business signed the




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Already signed up

Yes


/

No




c)

Has the owner or manager agreed to provide the right amount of
support to improving the business’s environmental performance
i.e. time and resources?


Yes

/ No


d)

Who has been nominated the Environmental Champion(s) within
the organisation?













5

2.

BASELINE ASSESSMENT


When you commit to making environmental improvements, you first need to establish your current performance to help you develo
p your
programme and identify priorities.
This assessment will provide a baseline from which you can improve. The baseline assessment will
determine what areas of the organisation you want to start improving, what your organisation does and how it does it, what th
e plans and
policies of the organi
sation are, who are the people responsible and who are the people you need to tell if there any changes.


Establishing your scope

a)

What are the main activities,

products and/or services that
your organisation has control of or can be expected to have an
influence over?

e.g. Electricity, gas, water, business travel, customer
behaviour, customer requests, contractors etc.









For example, a printing firm provides printed documents to customers and can have an influence over the paper and inks used f
or
printing. A hotel provides accommodation and subsistence to custo
mers and has control over the energy and water used but can only
influence the way customers use the hotel i.e. promote the re
-
use of towels.


b)

Will your environmental programme cover all these activities,
products and/or services? If not, please list the

activities,
products and/or services that it will not cover.


Yes


/
No


If no, please detail:









Examples of not being able to cover all your activities may include: contractors, sub
-
contractors, customers.





c)

Collect and analyse any relevant documentation as listed below, to start understanding how your organisation interacts with t
he

6

environment.

Documentation

Available:

(delete as appropriate)

Held by:

Environmental Permits. List type of permits held below.


Yes

No

Not applicable









You must have a Permit,

if your business carries out activities that have an impact on the environment. Examples include: industrial, waste or
intensive farming, waste operations such as treatment, mining waste operations, water discharge activities, groundwater activ
ities or
ra
dioactive substance activities.


Complaints and incidents records



Yes

No


Not applicable








Copies of relevant legislation

Yes

No


Not applicable


Use list below to assist

you.







Key Environmental Legislation (for an exh
austive list, check with the Environment agency

and Business Link):


AIR



Do you burn fuel in a furnace or
boiler?



Do you burn
material in the open?



Do you store large amounts of
waste which potentially could
emit dust and fumes?

Do you emit
ozone from office equipment such
as laser printers and copiers?



Do you emit exhaust fumes and
dust from distribution and
delivery vehicles?


You may need an Environmental Permit.

Examples of legislation:


Clean Air Act 1993

Environmental Protection Act 1990








7

WASTE



Do you store, produce, transport,
treat, dispose of waste?

Ensure that you are storing it safely and securely, make sure it is treated
appropriately and collected by an authorised organisti
on (local authority or
licensed private waste contractor) and complete a waste transfer note or
consignme
nt note. You need to adhere to
your waste responsibilities and the
Duty of Care.

Examples of legislation:


Environmental Protection Act 1990

Waste (En
gland and Wales) Regulations SI 2011/988







NUISANCE



Do you cause statutory nuisance?
This covers things like producing
noise, smoke, fumes, gases, dust,
odour, light pollution of

accumulating rubbish.

Make sure you deal with complaints, keep in touch with your Local Authority
Environmental Health Officer and you minimise or avoid nuisances.

Examples of legislation:


Clean Neighbourhoods and Environment Act 2005

Control of Pollutio
n Act 1974 Part III







WATER



Do you discharge trade effluent
(such as chemicals, detergents,
cooling or cleaning water) to the
sewage system?

Get permission from your water
company. You may need an Environmental
Permit.

Examples of legislation:


Water Industry Act 1991

Water Act 2003








PACKAGING



Do you produce more than 50
tonnes of packaging and
have a
turnover of more than £2 million?

You will need to

register with the Environment Agency and provide evidence
that you're recovering and recycling a set amount of packaging waste.

Examples of legislation
:

Producer Responsibility Obligations (Packagi
ng Waste) 2010

Packaging (Essential Requirements) Regulations 2009








8

HAZARDOUS



Do you use or produce hazardous
substances?

Ensure that any
hazardous waste

your business produces is correctly classified
and described, and is either disposed of or recovered at an appropriately
authorised facility.

Examples of legislation
:

Registration, Evaluation and Authorisation of Chemicals (REACH) Regulations







DAMAGE



Does your business cause actual
environmental damage or pose
and imminent threat to the
environment?

Notify the relevant enforcing authority and take steps to prevent the damage if
your business activities pose an imminent threat to the environment. If your
business activities cause actual environmental damage, you must take
remedial action to repair the
damage.

Examples of legislation
:

Environmental Damage Regulations







Copy of relevant waste documentation (consignment notes

for hazardous waste

and
transfer notes

for all other waste streams
)

Yes

No


Not applicable








Copies of waste contractors' Environmental Permit (form
er
ly Waste Carrier’s
License)?


Yes

No


Not applicable








Hazardous waste registration (if applicable)

Yes

No

Not applicable








Details of breaches and prosecutions

Yes

No

Not applicable







Site drainage drawings and plans

(if applicable)

Yes

No

Not applicable







Drawings of any relevant plant (e.g. oil interceptor, boiler house and effluent
treatment plant)

Yes

No

Not applicable







Existing procedures and
controls covering:



Raw materials



Effluents



Emissions



Waste



Safe systems of work



Processes



Emergencies


Yes

No

Not applicable







Maintenance schedules and records

(if applicable)

Yes

No

Not applicable








9

Monitoring data for discharges

(if applicable)

Yes

No

Not applicable







Operations logs (if applicable)

Yes

No

No
t applicable







Purchasing records
(are there alternatives?)

Yes

No

Not applicable







Raw material specifications and data sheets (COSHH Manual and Material Safety
Data Sheet)

Yes

No

Not applicable







Training records

Yes

No

Not applicable










For further information on ensuring your environmental compliance, visit
http://www.environment
-
agency.gov.uk/business/142627.aspx


d)


Carry out a walk
-
round audit of your organisation and assess any areas
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e)


If your business uses or produces chemicals, oils and/or food waste, you
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pose for the environment.

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10

3.

SIGNIFICANT ENVIRONMENTAL IMPACTS


Environmental Aspects & Impacts

The baseline assessment will
have established what is going on within your organisation from an environmental perspective. This provides the
foundation to address the question; what exactly are you going to manage? The starting point to answering this question is to

establish the
orga
nisation’s environmental aspects and impacts. These aspects and impacts can be identified according to the business’s activit
ies, products
and/or services. After reading the below background to environmental aspects and impacts, fill in the Register of En
vironmental Aspects and
Impacts to establish your baseline.


Terminology:

Aspect: The cause

Element of an organisation’s activities, products or services that can interact with the environment.

For example, using energy means the
burning of fossil fuels and ultimately…

Impact: The effect

Any change to the environment, whether adverse or beneficial, resulting form an organisation’s activities, products or servic
es. In the example
opposite the imp
act of burning fossil fuels will be resource depletion, effects on local air quality and a contribution to climate change.


If you would like support for any area of your environmental aspects and impacts register below, contact a Sustainable Busine
ss Advi
sor on
0300 333 5011

or email
lowcarbon@kent.gov.uk
. Or you may wish to submit a draft for our comments.






1. Open and read the
Aspects & Impacts Register Spreadsheet



Yes

/
No


2. Open and read the
Guidance for the Aspects & Impacts Register


Yes

/ No

3. Complete the Aspects & Impacts Register Spreadsheet

Attached

/
Attached own

/
Not applicable


4. What are your significant environmental impacts? Use the scoring
from your aspects and impacts register and consider the impacts
that stand out.








4.

DRAFT ENVIRONMENTAL POLICY

Having assessed your current situation and your environmental impacts, the next stage is to decide what you can do to improve

and how
you can do it. Drafting a policy setting out your commitment to environmental improvements provides the framework for this

process.


An Environmental Policy is a mission statement for your organisation and is integral to your company’s management system and
environmental principles. Its aim is to set out and communicate key environmental commitments to all stakeholders. The
policy should
therefore be a clear statement of the organisation’s overall aims and approach.


Key features of a
n environmental

policy:



Has senior management commitment: to add credibility to your policy, it should be signed by a senior manager if not the
business
owner, Financial Director.



Includes a commitment to comply with legislation: this is a requirement of environmental management standards.



Includes a commitment to continuous improvement: managing the environment should not be seen as a one
-
off pro
cess but an
ongoing move towards an environmentally sustainable organisation.



Includes a commitment to preventin
g pollution: to encourage minim
al use of resources and reduction of waste and emissions
associated with products and services.







Covers the main e
nvironmental issues of the business: to give credibility to your policy, it should include mention of the organisation’s
significant environmental impacts.



Makes clear commitments: that can be implemented through practical actions.



Is clearly written and
concise: to encourage people to read it and give a clear message of aims and values.


a)

Please submit your

own


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5.

DATA COLLECTION OF CARBON SOURCES

“If you can’t measure it, you can’t
manage it”

Environmental management is no different. Once you have identified your significant environmental impacts, you will need to d
etermine
your starting point or baseline and then monitor progress against this baseline against the targets you set. Th
ere are many ways of
measuring your environmental performance but for this scheme, we will use your
carbon footprint

which

can measure most
environmental
impacts (waste, water, energy, travel and refrigerants),

however you may have identified purchased raw

materials such as
the use of paper as a significant impact and this is not included in your carbon footprint. You should still however be measu
ring this impact
and you may need to record this impact in a separate database.


A
carbon footprint

is the tota
l amount of greenhouse gas, expressed in terms of equivalent amounts of carbon dioxide, for which an
individual, organisation, product or event is responsible. A business carbon footprint normally comprises the following types

of emissions:


Scope 1: Direc
t emissions

These include carbon dioxide emissions from burning fossil fuels, powering vehicles or other equipment.

Examples:

combustion of fuel in boilers (gas), business travel in vehicles owned by the organisation, employee commuting in company
owned cars.








Scope 2: Indirect emissions

from purchased electricity

Virtually every person uses electricity to power equipment, hea
ting and lighting. If this electricity comes from the mains then the amount
of carbon dioxide emitted in the power stations to produce the electricity must be factored in the footprint.


Scope 3: Indirect emissions

from products and services and business t
ravel

Every organisation that supplies you with products and services will have their own carbon footprint which should be proporti
oned into
your footprint. Business travel in non
-
company owned or controlled vehicles should be included in this scope includ
ing commuting by
employees.


The organisation can determine the scope of their carbon footprint i.e. what it should include, however it is recommended tha
t it
should include as a minimum Scope 1 and 2 sources of emissions and the emissions associated with
business travel in non
-
company
owned vehicles.


You will also need to decide on how often you would like to measure your performance. It is recommended that your environment
al
impacts are measured monthly or quarterly so that the data can be used to determ
ine any anomalies. The carbon footprint can then be
collated on an annual basis.



a)

If you have access, please provide data for your
consumption of electricity, gas and water and for
your use of business travel and waste.

To assist you in collecting this da
ta, we have
created a


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If you cannot access certain information, contact us and we will provide industry benchmark data.







Management of your Carbon footprint

1.

Define the Scope of your
carbon footprint
-

What will
you include?

Scope 1

Scope 2

Scope 3

Gas, Heating Fuels


Electricity


Commuter
travel


Water


Business travel


Waste


2. Who holds the data?

Gas, Heating Fuels:







Electricity:








Commuter
travel:








Wate
r:







Business travel:







Waste:







3. What form is the data
provided in? (e.g. bills,
readings) and units used. (e.g.
KWh, M3, Tonnes, Miles,
Litres)

Gas, Heating Fuels
data form:

Units:














Electricity
data form:


Units:














Commuter
travel:


Units:















Water data
form:


Units:














Business travel form:

Units:















Waste:

Units:
















4. Who is responsible for
collecting this data?

Gas, Heating Fuels:








Electricity:








Commuter
travel:








Water:








Business travel:








Waste:







5. How
often will the data be
collected for your carbon
footprint?(e.g. Annually,
Quarterly, Monthly, weekly,
daily)

Gas, Heating Fuels:








Electricity:








Commuter
travel:








Water:








Business travel:







Waste:













END OF BLUE LEVEL


CHECKLIST QUESTIONS

Completed

Have you answered all the relevant questions?

Yes

/ No

Have you completed and attached the following attachments?

Yes

/ No

Level

Stage

Attachment

Attached

Blue

1: Management Commitment

The Low carbon Kent Registration completed

Yes

/ No

2: Baseline Assessment

Walk
-
Round Audit Checklist


Site Drainage Plans Essentials
(if necessary)

Yes

/ No

Yes

/ No

3: Significant Environmental Impacts

Register of Environmental Aspects and Impacts (Columns 1
-

4)

Yes

/ No

4: Draft Environmental Policy

Draft Environmental Policy

Yes

/ No

5: Data Collection

Data Collection
Workbook

Yes

/ No



SUBMIT

Please email this completed assessment form and attachments to
lowcarbon@kent.gov.uk
. Should you wish to submit your application by post or CD,
please contact
0300 333 5011
. Upon successful completion of the level applied for, you will receive certification within 4 weeks.












SUPPORTING STATEMENTS

















The Institute of Environmental Management

and Assessment (IEMA) supports the STEM scheme. The three levels of STEM

are compatible
with the three phases of the National Standard BS8555: Environmental Management Systems and as such on completion of the STEM

scheme, your business may want to conside
r implementing this national standard.

The
IEMA Acorn Scheme


can help you achieve this. The
Acorn scheme promotes environmental improvements linked to business competitiveness for all sorts and sizes of organisation.



James Thorne, Institute of Environmental Management and Assessment


We welcome the S
TEM scheme because it will help small and growing businesses start the journey to cutting their carbon footprint. It will
also enable many of them to successfully achieve certification with the Carbon Trust Standard through our online assessment s
ervice fo
r
SMEs. By going through the Carbon Trust Standard certification process, small and growing companies will be able to accuratel
y assess and
benchmark their carbon performance, support their ongoing carbon reduction programmes and most importantly independe
ntly certify and
promote their carbon saving achievements to key stakeholders. It is convenient and relatively low cost to deliver making it m
ore affordable
and easier for SMEs to tackle their carbon management performance alongside their other priorities.

Harry Morrison, Director of Certification & Accreditation Services, Carbon Trust


Kent County Council recommends the
S
teps
t
o
E
nvironmental
M
anagement (STEM) scheme to businesses that want to demonstrate they are
working to improve their environmental performance. STEM starts by identifying how your business is interacting with the envi
ronment and
systematically continues through to identifying

the changes that will reduce its negative impact
and

improve competitiveness. Employing
STEM shows your customers that you are serious about producing less carbon and using less water; it recognises your efforts a
nd gives credit
for the initiatives you ha
ve taken. We strongly recommend the scheme to businesses seeking to reduce their operating costs and stand out
from the crowd as an environmentally sustainable organisation.

Bryan Sweetland
, Kent County

Council
Cabinet Member for Env
ironment, Highways and
Waste





APPENDIX 1: CROSS
-

REFERENCE WITH
NATIONAL /
INTERNATIONAL STANDARDS

STEM

BS 8555

ISO 14001

1: Management Commitment

Phase 1 Stage 1

4.2. Environmental Policy

4.4.1. Resources, roles, responsibility and authority

4.6 Management
Review

2: Baseline Assessment

Phase 1 Stage 2

A.1. Initial Environmental Review

3: Environmental Aspects and Impacts

Phase 3 Stage 1

4.3 Environmental Aspects

3: Significant Environmental Impacts

Phase 3 Stage 1

4.3 Environmental Aspects

4: Draft
Environmental Policy


4.2 Environmental Policy

5: Data Collection

Phase 1 Stage 4

4.5.1 Monitoring and measurement

6: Carbon Footprint

Phase 1 Stage 2

Phase 3 Stage 4

4.5.1 Monitoring and measurement

7: Reduce

Phase 3 Stage 3

4.3.3 Objectives, targets
and programmes

8: Roles and Responsibilities

Phase 1 Stage 1

Phase 1 Stage 5

4.4.1. Resources, roles, responsibility and authority

9: Communication and Training

Phase 1 Stage 6

4.4.2 Competence, training and awareness

4.4.3 Communication

10: Legal Requi
rements

Phase 2

4.3.2 Legal and other requirements

11:

Set targets to reduce your impact

Phase 3 Stage 3

4.
3.3 Objectives, targets and programmes


12:
Developing standard operating procedures

Phase 3 Stage 6

4.
4.6 Operational control

13:
Monitor and
review your environmental
management system


4.6.2 Continual improvement

4.5 Check and review

4.5.5 Internal audit

4.6 Management review

14:
Report your environmental performance


Environmental policy


Carbon footprint disclosure

Phase 3 Stage
3

Phase 3 Stage 2

Phase 3 Stage 7

4.5.1 Monitoring and measurement

4.5 Check and review

4.5.5 Internal audit

4.6 Management review

15: Climate Change

risk assessment


Links to 4.4.7 Emergency preparedness

This document and all attachments are available in alternative formats and can be explained in a range of languages.
Please call
0300 333 5011

for details.