MODIFIED DESIGN REVIEW

clankflaxMechanics

Feb 22, 2014 (3 years and 3 months ago)

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Modified Design Re
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MODIFIED DESIGN REVIEW




0 INTRODUCTION



In the

traditional design process, th
e District Office routinely conducts a quality control (QC) review of a design
consultant’s work,

while Central Office is responsible for

quality assurance (QA) review
s
.
Under the Modified
Design

Review (MDR) process
, the
D
istrict waives their QC review, and, thus, places

the

sole responsibility of the
QC review on the design consultant.

This shall, however, not
necessarily
be constru
ed to mean that
the QC review
sho
u
ld be

performed by an i
n
dependent consultant
, but it could be.

Because the review

of plans, calculations and
documentation
are pe
rformed by the consultant
, the approval process

i
s eliminated for reviews that a
re waived

by
the D
epartment
.



1 PURPOSE


The purpose of the
MDR
pr
ocess is to save time and cost
while maintaining

quality of a project. This is
accomplished by
reducing the Department’s

effort
s

in performing QC reviews, and
streamlining the project

design
schedule
by eliminating submittals
and a
pprovals.


2.
TYPES OF PROJECTS AND REVIEWS



The D
istricts
,

at their discretion, can

choose which project
s
will use the
MDR process.
The D
istricts will

also be
able to
choose which reviews

are

waive
d for a given project
. However, the MDR process cannot be
used for all
types of projects and reviews. This section detail
s

these limitations.


A.

Project Types Allowed
.

Projects using the MDR process must meet the following criteria:


1.

Minor Project, as
defined in Design Manual 1, Chapter 2.

2.

PennDOT oversight
, no
federal oversight, and no NHS projects
.

3.

Simple
and

w
ell defined Scope of Work
.

4.

No railroad involvement.

5.

State
and/
or F
ederal
funded p
roject (no local projects)
.

6.

No
complex coordination

required
.*


*
The

MDR process
shall not be used
for
any
project
s

that have complex utility coordination
, phased construction,
agency coordination

or any other complex
coordination.


Also, any sensitive design items

and public involvement shall remain with the D
epartment.



B.

Department
Waived

Reviews Allowed
:


The D
epartment Environmental C
learance, Right
-
of
-
Way, and Utility Coordination process is not changed by the
MDR p
rocess. As such, Environmental Clearance, Right
-
of
-
Way Clearance, and Utility C
oordination efforts must
be complet
ed by the D
epartment.


The MDR pr
ocess can
only be used during final design
.
The
Department waived reviews
shall be evaluated for
project
s

on a case by case basis, as some reviews may be appropriate to waive on some projects but not
on
other
s
.
The District can at their discretion choose w
hich reviews they would like to waive for a given project.
Some
examples
of final design reviews that can be waived include:





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Examples of
Department
waived reviews:

1.)

Quantities and
Cost
Estimate

2.)

Erosion and S
e
dimentation
Pollution Control
P
lan

3.)

Final
Structure P
lan
s

4.)

Final
Structure
F
oundation

Report

5.)

Final R
oadway P
lan
/Construction Plan

6.)

Signing
and Pavement Marking
P
lan

7.)

Geotechnical

Engineering Report

8.)

Hydrologic and Hydraulic Report

9.)

Landscaping Plan


10.)

Traffic Control Plan*

11.)

Constructability

Review
. Careful consideration should be taken
whether
to waive this review.

12.)

Other


The District must perform o
ne final review
before a project is bid
. This would typically be the Constructability
R
eview, but could be another type of general overview

review
.


*
Several notes apply to
the waived
Traffic Control Plans

review
:

i.

Note that Design Manual 1, Chapte
r 2 defines
Minor Project
s

as having a “single traffic
control/management

projects,
i.e. projects with no traffic control
phasing or with a single detour”
.
Therefore, review
of the Traffic Control Plans shall

not be waived
by the Department
for phased
construction.
The Department shall only waive the Traffic Control Plans
for projects with

no temporary
lanes/roa
dway and no public coordination
.

ii.

Note also th
at
the conceptual traffic c
ontrol must already have been reviewed

by the District before the
review of the Final Traffic Control Plans is waived
.

iii.

Finally note that if a project

is combined with another project in close physical proximity, that the Distric
t
shall ensure that no coordination of the
T
raffic Control Plans is required
.


Reviews
never

to
be waived:

1.)

Design Field View

2.)

Design E
xceptions

3.)

Safety Review

4.)

Final
TS&L

5.)

Final PS&E

6.)

Pavement Design

7.)

Draft Water O
bstruction permit application

8.)

Right
-
of
-
Way Plan

R
eview

9.)

Traffic Signal Permit

10.)

Utility Relocation Plan

11.)

Proprietary Items



3
.
PROCEDURE


A.

Approval for use of the MDR process.


The project must be approved by the District

ADE
-
Design

for use of the MDR process
.

The
District project manager
shall submit the
“Modified Design R
e
view Approval” form, see page 5
, to the ADE
-
design for approval

for each
project and must indicate on the form which revi
ews he/she is recommending to be

waived
. The
ADE
-
Design

will
approve
the
MDR
process for a given project
and
will
al
so approve which reviews are to be waived.


A copy of the approved “Modified Design Review

Approval” form must be sent to

the Bureau of Project Delivery,
Highway
Design
and Technology Section.






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B.

Consultant’s Scope of W
ork.


Approval for the use of the MDR process must occur prior
acquiring desig
n consultant services.


The MDR process is more effective when using a design consultant that has vast

experience working for the
Department
and has a strong QC/QA p
rogram. Therefore,
the Quality M
anagement
and past Department Experience
must be
weighted

the highest possible

in the Consultant Evaluation.


1.

New Engineering Agreements:

The project advertisement
must identify that the project will use the MDR process and the s
e
lection criteria in the
advertisement should consider that quality of the consultant’s QC/QA
program specific to the MDR process. The
consultant’s Technical proposal must include details of their QC/QA plans specific to the MDR process.

The District
team m
embers will evaluate the adequacy of the technical proposal, including QC/QA details in

accordance with
Publication 93, Policy and Procedures for the Administration of Consultant Agreements
.


2.

Existing Engineering Agreements:

For Project Specific Open
-
E
nd
agreements, new Work Order
s
, and for Project Specific Agreements, a supplement
will be developed to include the MDR process. The consultant’s Technical Proposal must include details of their
QC/QA procedures special to the MDR process.

The District team me
mbers will evaluate the adequacy of the
technical proposal, including QC/QA details in

accordance with Publication 93,
Policy and Procedures for the
Administration of Consultant Agreements
.


The
MDR procedure
,

including which reviews are

waived,
must be wr
itten into the design consultant’s scop
e
-
of
work for final design work.




C.

QC
Reviews
by C
onsultant.


The consultant
shall
perform
the
QC review

process
as
outlined in the co
nsultant’s
scope of work and Quality
Control Plan.

The consultant shall also use a District provided QC checklist for each waived review.



QC Checklist:

The District shall

provide the consultant with a checklist

of items to be checked during each waived

review
. It shall be

written on this checklist:
“This

check
list is not comprehensive, but rather a minimum
number of
items to be checked.




If the District is waiving a majority of the final design reviews, the interaction

between the District and
the
design
consultant may be very limited during the pr
oject final design. In that case, it is especially important to resolve all
issues in preliminary engineering. The
District may

also want to request monthly status reports
and/or monthly face
-
to
-
face meetings with the Design consultant.



D.

Review Approvals.


The reviews which are waived
by the Department
under the MDR proc
ess do not require

Department a
pproval
. The
reviews
which are
not
waived

will require
the usual
Department approvals
.



Plans
such as Structure and Traffic Control P
lans
which needs to be
signed “recommended” for constru
ction can still
be signed when the

review
of those plans
has been waived by the Department.

The “recommended” signature is an
acknowledgement signature and not necessarily a review/approval signature.



E.

Monitoring and E
valua
tion



The candidate projects will be monitored and evaluated to ensure that the MDR process is indeed saving time and
cost while maintaining quality. The following
forms
shall be

submitted to
Bureau of Project Delivery, Highway
Design and Technology Section
for this purpose.



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a.

After
-
Action Review

shall be completed
and submitted
by the
project manager

with
in

30 days of
the completion of final design.

A copy of

the form can be found on page 6.

b.

Con
tractor’s Evaluation
shall be submitted within 30 days of the completion of the physical
construction. This form is the standard form used on all projects
.

c.

Construction Project Quality Survey for Design Items

shall be submitted within 30 days of the
completion of the physical construction. This form is the standard form used on all projects to rate
the quality of the design package.


The Bureau of Project Delivery, Highway Design and Technology Section will submit all forms to FHWA
within 45
days of w
hen requested by FHWA.



4.

CONSULTANT ACCOUNTABILITY



As in all projects, the design consultant for MDR projects is responsible to submit a design which is in conformance
of all Department Standards and meets the standard of care for design professionals. Any design errors which are
identified during the Depa
rtment QA review, in construction, or during post
-
construction will be the responsibility
of the consultant

to rectify, at no cost to the Department, in accordance with
Chapter

5,

Design Errors and Claims”
of Publication 442, Specifications for Consultant Agreements for Project Development Services. The
consul
tant will
be held responsible for payment of all costs incurred above what the Department’s cost would have been without
desi
gn errors that determined to be the responsibility of a consultant, including but not limited to, design and review
costs, actual construction costs, and delay costs.





























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Modified Design Review

Approval Form



Project Name:
__________________________


MPMS #:__________________________

State Route/Section: _____________________


County: ___________________________

Brief Project Description: ________________________________________________________


The project must meet t
he following criteria:



Minor project as defined in DM
-
1A



PennDOT oversight, no federal oversight project



Simple and well defined scope of work



No railroad involvement



No local projects (state and/or federal funded projects only)



No complex utility or
agency coordination


Reviews waived by the D
epartment: (check all that apply)

_____Quantities and E
stimate



_____Final Structure P
lan

_____Erosion and Sedimentation P
lan


_____Final Foundation

_____Final Roadway P
lan



_____Constructability

_____Signing
and Pavement Marking Plan

_____Construction Plan

_____Hydrologic and Hydraulic Report


_____Geotechnical

Report

_____Traffic Control

only if no temporary lanes/roadway.

_____Other _______________________


______Other_____________________



I hereby recomm
end this project for the Modified Design Review process and waiving the District
review(s) as checked above.







___________________________








District Project Manager



I hereby approve this project for the Modified Design Review process and a
pprove waiving of the District
review(s) checked above for use of this process.







___________________________








ADE
-
Design




CC: Bureau of Project Delivery, Highway and Technology Section





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THIS PAGE IS INTENTIONALLY LEFT BLANK





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After
-
Action
-
Review Form

To be
C
ompleted by
P
roject
M
anager


Project Name: __________________________


MPMS #:__________________________

State Route/Section: _____________________


County: ___________________________

Project Manager
: ______________________
__


District
: _
___________________________

Brief Project Description: ________________________________________________________



Provide the following:

(attach additional sheets if required)


1.

List of reviews which were waived
, and
PennDOT man
-
hours

saved per review
:

____________


_____________________________
____________________________________
__
__
_
___
_
___


__
__________________________________________
________________________
_
____
____


2.

Design s
chedule savings

resultant from
the
MDR process: _
___________________
_
_
__
______


3.

Consultant Effort:

a.

Hours estimated for traditional design process project
: _
_____________
______
__
_
____


b.

Total consultant billed hours:
_______________________________
__________
____
___


c.

Total
c
onsultant
billed
QC hours:

_________________________________
__
____
_____


d.

Estimated additional
/saved

hours
required for MDR process:
__________
_____
_
_______


4.

QA
i
ssue
s (a separate QA review is not required for this form
)
:
___
________________________


_________________________________
____________________________
__
_
________
__
___
_


5.

Lessons Learned:
______________________________________
____
______________
________


6.

Was
this
project successful?

_________________________________
____
___________
_______


7.

Would you recommend MDR?

Why/why not
? _
______________________
___
______________





Submit to

Bureau of Project Delivery, Highway Design and Technology Section within 30 days of completion of
final design.