contd. - University of Jos Institutional Repository

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Jan 31, 2013 (4 years and 6 months ago)

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Institutional Repository: The
University of Jos Experience

By




Stephen A. Akintunde, PhD

Deputy University Librarian (Admin. & Systems)

University of Jos

PMB 2084

Jos, Plateau State

Nigeria

Email:
akins@unijos.edu.ng

Tel.: +234 803 703 1004

Paper presented at the 2nd Open Access Initiative Workshop,
Ahmadu

Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

University of
Jos

Institutional
Repository


http://dspace.unijos.edu.ng

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

In the Beginning . . .


Automation in the university started early
80s


Librarianship globally experiencing
paradigm shift:


From:


librarian
-
centred to client
-
centred service


Information & Communications Technology
(ICT) the moderator


Internet has become an inescapable tool for
service

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Statement of the Problem


Search engines introduced a new dimension to
retrieval of information


World ranking of universities exposed the poverty
of many Nigerian universities in terms of globally
visible publications


Online publication of journals becoming the trend
world
-
wide


Local scholars unable to subscribe to international
journals because of unaffordable fees


Attention turned to the library for possible
solution

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Statement of the Problem
(contd.)


Librarians tasked by real need for digital
solution


Open Access most desirable


Institutional Repository (IR) a possibility for
archiving and accessing knowledge

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Institutional Repository Defined


an online store for collecting, preserving,
and disseminating in digital form the
intellectual output of an
institution


Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Institutional Repository Defined
(contd.)


The main objectives of IR are to:


create global visibility for an institution’s
scholarly research


collect content in a single location


provide open access to the University’s
research output by self
-
archiving it, and


store and preserve other University digital
assets, including unpublished literature (e.g.
theses or technical reports)



Adapted from Wikipedia


Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Methodology


Scientific:


Haphazard sample of Open IRs on World
Wide Web studied:


BE Prints, Dspace, Fedora, Electronic Theses and
Dissertations


Evaluated on:


security


Interoperability


p
latform of archiving (open, proprietary, or
hybrid)


c
ommunity base

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Methodology
(contd.)


Historical:


Document analysis


Dspace


Past digitisation efforts of Unijos


IR is a digital initiative


Digitisation
defined as “
the process of preserving,
liberalizing and internationalizing access to documents
with the ultimate aim of improving their usability by
converting them into digital form”.


Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Methodology
(contd.)


Dspace chosen:


Compatibility with


all web servers


PostgreSQL


Java
-
enabled


Easily
customisable


e
.g. link easily created to other library services like
eGranary

Digital Library

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Methodology
(contd.)


Initial Installation done on stand
-
alone
server in Library


University ICT Policy
favours

central cluster
servers at ICT Directorate


We were reluctant to migrate to data centre


Previous experience of administering library
servers at Computer Centre not encouraging


Library had sufficient power back
-
up to host
its servers


Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Methodology
(contd.)


Who
digitises
:


in
-
house, or


out
-
source?


We opted for in
-
house:


Facilitates capacity building of human and material
resources


Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Methodology
(contd.)


Library already having a history of
digitisation
:


Catalogue automation started since early 90s


Contributing to Database of African Theses
and Dissertations (DATAD) since 2004

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Result


Systems staff took up challenge to study
DSpace
, install, and deploy it


Given one month to deliver. They did.


They had no previous knowledge of any
library software, but they had a Head of Unit
who served as coach of the team



they had no tools to work with


Two desktops
mobilised

for test and dumping


Another (new one) served as server

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Result
(contd.)


University
WebTeam

notified


University Network staff intimated


Preparing their mind for upcoming assistance

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Result
(contd.)


Public Internet Protocol address assigned


Handle obtained for metadata and Open
Archives Initiatives standards


Institutional Repository comes alive!


Time for celebration!

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Result
(contd.)


First harvest:


Born digital materials


Word documents


Presentations


Next harvest:


Conversion of materials using scanners,
digital cameras, etc.

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

What Next?


Digitisation

Policy:



Complimenting
electronic

Collection Development Policy


Topics include:


Selection of materials for
digitisation


Data management and preservation (workflow)


Equipment for
digitisation


Metadata


Standards


Risk management


Evaluation


Marketing and promotion


Collaboration


Training and research


Ownership and intellectual property rights


Access


Submission and uploading


Policy review


Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

What Next?
(contd.)


Marketing and promotion


Started with library staff in June 2009


Invited Principal Officers to Library in June
2009


Presentation made to Senate of University in
August 2009


Faculties and Departments next target

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

What Next?
(contd.)


Content of marketing and promotion:


Introduction to
Unijos

Institutional
Repository


Selection of materials to upload


Workflow


Intellectual Property Rights

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Discussion


For a successful launch of IR, consider the
following identifiable critical factors:


Staffing


Library and ICT staff cooperation


Institutional ICT infrastructure


Appropriate
digitising

equipment


Marketing and promotion


Approach: routine or outsource?


Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Conclusion


Deployment of IR resulted in:


More visibility for:


Librarians


The university


Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Conclusion
(contd.)


It has been a journey well thought of, a
path well taken, a result most fulfilling, an
excitement worth celebrating, and a
project worth sharing.


The concept of an Institutional Repository
as self
-
archiving and enhancing access to
scholarly research is most desirable and
practicable.


Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009

Thank you!

Paper presented at the 2nd Open Access Initiative Workshop, Ahmadu Bello University,
Zaria, Nigeria, November 2nd
-

4th, 2009