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Jan 31, 2013 (4 years and 11 months ago)

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Brazil Electronic Government Procurement

ExpoXangai


feb/2010

MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

Brazilian Government

Procurement





WHO AM I?




Name: CARLOS HENRIQUE DE AZEVEDO MOREIRA




Education:

CIVIL ENGINEER


POST GRADUATE IN PHILOSOPHY OF EDUCATION



M. Sc. SYSTEMS ENGINEERING AND COMPUTER SCIENCE




From: BRAZIL
-

MINISTRY OF PLANNING, BUDGET AND MANAGEMENT




Position:


DIRECTOR OF LOGISTICS,



WORKS WITH PUBLIC PROCUREMENT SINCE 2000


MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

GOALS OF THIS

PRESENTATION


TALKING ABOUT:

The Brazilian experience
in procurement


Regulations


Information Systems



Electronic Procurement,
Information Technology
structure


Results, options,
strategies


Lessons learned


MINISTRY OF PLANNING


BRAZIL
´
s Context


Territory Extension



27 states; 8.5 million km2; large social and infrastructure
variations



Administrative Organization (spheres)



Union, states and municipalities



Unique competitive bidding act (Act.8.666)



Federal Executive structure



Ministry of Planning, Budget and Management



Secretariat for Logistics and Information Technology



MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

Federal Constitution



The

Brazilian

Constitution

is

a

codified

and

partially

entrenched

text

with

over

200

articles,

due

to

the

characteristics

of

Roman

law
.




Among

other

ample

issues,

it

states

that

the

whole

body

of

the

Public

Administration

in

Brazil

must

abide

by

the

laws

and

regulations

of

government

procurement

procedures,

except

for

a

list

of

special

cases

that

can

either

be

waived

or

deemed

as

inapplicable

(i
.
e
.:

emergencies

and

disasters,

war,

Intelligence

agencies,

Armed

Forces,

etc)
.


Act 8666
-
93



This

Act

establishes

general

rules

on

government

procurement

for

every

sphere

of

the

Federation

(Federal

Government



or

Central

Government
;

the

states
;

the

Federal

District

and

the

municipalities)
.





It

also

states

some

of

the

p
rinciples

under

which

government

purchases

must

be

held
:

isonomy,

reverse

auction,

promotion

of

sustainable

national

development,

legality,

impartiality,

morality

(honesty),

equality,

publicity,

abidance

by

the

procurement

notice,

public

awarding

to

the

winner
.

Act 8666
-
93

Procurement

modalities in Brazil
:



I

-

competitive bidding;



II

-

request for quotes;



III

-

request for proposals;



IV

-

public contest;



V

-

auction.

Act 8666
-
93


Competitive

bidding



for

purchases

and

contracts

ranging

between

R
$

650
.
000
,
00

to

R
$

1
.
500
.
000
,
00

and

above
.



Request

for

quotes



for

purchases

and

contracts

ranging

between

R
$

150
.
000
,
00

and

R
$

1
.
500
.
000
,
00

(for

engineering

works

and

services)

or

from

R
$

80
.
000
,
00

to

R
$

650
.
000
,
00

(for

purchases

and

services)
.

Act 8666
-
93


Request

for

proposals



An

invitation

to

participate

in

the

bidding

process

is

sent

directly

to

at

least

three

suppliers
.

F
or

purchases

and

contracts

from

R
$

80
.
000
,
00

to

R
$

150
.
000
,
00
.




Public

contest



for

technical,

scientific

or

artistic

works
.

The

winners

are

awarded

prizes

or

prizes

in

cash

as

previously

defined

in

the

procurement

notice
.



Auction



designed

for

the

sale

of

used

assets

no

longer

useful

to

the

Administration
;

products

legally

seized
;

or

Federal

Government's

estates
.


Act 8666
-
93

Procurement

proceedings

may

be

deemed

as

inapplicable
:




I

-

for

the

acquisition

of

equipment

that

can

only

be

supplied

by

an

exclusive

(single)

supplier
;




II

-

for

contracting

specialized

technical

services
;




III

-

when

contracting

with

artists
.

Law 10520
-
2002



Reverse

auction



used

for

purchasing


goods

and

common

services
;




Can

be

held

through

electronic

means
.



The Comprasnet & SIASG Architecture

Technologies


Requirements


System Archtecture


Monitoring


Administration Services


Services Level Agreement (SLA)

The Comprasnet & SIASG Architecture



Government Purchases Sub
-
systems



Government Procurement Publicity



The Comprasnet & SIASGnet Portals



Evolution of Government purchases through Electronic Reverse
Auction



Systems Architectures



Monitoring



Services management



Service Level Agreement Management (SLA)

Requirements & Technologies


Windows Architecture

The Comprasnet & SIASG Architecture

Internet
Bancos
Produção
Bancos
Homologação
Treinamento
Produção(1)
Produção(2)
Produção(3)
Produção(4)
Treinamento
Homologação
Publicação
Desenvolvimento

Windows Architecture

The Comprasnet & SIASG Architecture

INTELLIGENT WEB BALANCING + EXCLUSIVE ZDM

INTERNET

SITE TRONCO
INTERNET

COMPRASNET

FIREWALL

ROTEADOR
DE BORDA

BALANCEAMENTO
DE CARGA +
CONCENTRAÇÃO
LAN

ZDM
COMPRASNET

SERVIDORES WEB
-

COMPRASNET.GOV.BR

SERVIDORES
BANCO DE
DADOS

Gigabit Ethernet
-

1000
Mbps

Sentido comunicação
usuários

Sentido comunicação web
-

BDs

Legenda

Linux Environment

The Comprasnet & SIASG Architecture

Internet
Bancos
Produção
Bancos
Homologação
Produção(1)
Homologação
Publicação
Mainframe Environment

The Comprasnet & SIASG Architecture

Internet
Produção(1)
Produção(2)
Produção(3)
Produção(4)
Mainf rame
Infrastructure

The Comprasnet & SIASG Architecture

Infrastructure

The Comprasnet & SIASG Architecture

Technology

High Availability


Database Cluster


File server cluster


Load balance (CSS)

Hardware


Blades


Rack


Storage


High Availability


High speed


Raid


Lan Free Backup

Softwares


SQL Server


PostgreSQL


Windows


Linux RH


The Comprasnet & SIASG Architecture

Monitoring

The Comprasnet & SIASG Architecture

Monitoring

The Comprasnet & SIASG Architecture

Customer Services Central

The Comprasnet & SIASG Architecture



SERPRO


SERPRO Services Central


(24 X 07)



1st level



2nd level


specialized customer services




0800 Exclusive Line
-

0800 978 2329



Access via

WEB Form




Access via

e
-
mail
:
css.serpro@serpro.gov.br

Services Central

The Comprasnet & SIASG Architecture

Incident Management

The Comprasnet & SIASG Architecture

The MSW, known as The Robot, works on Linux platform in
both internet and intranet environments, showing the
following alerts:

Service available

Connecting

Ocasional error (unstable situation)

Frequent error (critical situation)

Service Level Agreement Management (SLA)

The Comprasnet & SIASG Architecture




Daily monitoring of SLA.



Coordination of the virtual Situation Room


interaction w/
Operations and Development to solve highly critical incidents.



Management Reports.



Coordination Situation Room/Command center.



Support to the implementation of new services.

The Comprasnet & SIASG Architecture



SLA per architecture


Supported users and transactions volume


Service availability


Technical support availability


Incident recovery


Load Balance, Cluster and servers quantity




Service center



Service desk community




Systems development and support




Training




Security management

Service Level Agreement Management (SLA)

Procurement Nowadays:


Mandatory use for Central
government



Suppliers


must register;
system keeps records of
participation and compliance
of taxes



Reverse auction (since
2000)



Live auction



Electronic auction



physical (live) paradigm



communication
infrastructure








MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

Quantity and value contracted, by type of tender


2009 (USD)



Inelegibility from Tender
15.838
3.328.055.228,00
Reverse electronic auction
34.342
11.698.238.095,00
Reverse physical auction
1.091
1.565.905.726,00
Price survey
1.719
359.261.161,00
Total
291.703
28.417.203.897,00
MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

Percentage of value contracted, by type of tender


2009

Value Contracted
27%
12%
11%
2%
6%
41%
1,3%
Competitive Bid
International Competitive Bid
Contest
Invitation
Exemptiom from Tender
Inelegibility from Tender
Reverse electronic auction
Reverse physical auction
Price survey
MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

Price Contracted, by item type and year


2002 to 2009

Itens Contracted
85%
87%
89%
92%
94%
94%
81%
15%
13%
11%
8%
6%
6%
19%
94%
6%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2002
2003
2004
2005
2006
2007
2008
2009
Services
Goods
Year
Goods
Services
Total
2002
6.714.436.227,77
13.110.982.956,74
19.825.419.184,51
2003
6.239.584.416,48
7.905.994.920,67
14.145.579.337,15
2004
7.824.759.603,72
12.683.403.463,73
20.508.163.067,44
2005
12.852.792.348,21
12.217.478.931,71
25.070.271.279,92
2006
17.155.321.422,86
12.643.773.310,91
29.799.094.733,77
2007
18.196.557.330,44
17.026.034.187,04
35.222.591.517,49
2008
13.970.504.893,71
13.144.200.690,79
27.114.705.584,50
2009
22.761.175.025,94
26.968.931.791,38
49.730.106.817,32
Average
13.214.391.408,64
14.462.600.031,62
27.676.991.440,26
MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

Share on purchase values, by economic sector and year


2002 to 2009, Jan
-
Dec

Year
Industry
Commerce
Services
Others
Total
2002
2.170.846.859,79
3.010.529.295,88
12.347.612.578,07
2.296.430.450,77
19.825.419.184,51
2003
2.013.939.738,25
2.496.934.121,52
7.886.286.252,66
1.748.419.224,72
14.145.579.337,15
2004
2.575.989.695,44
3.217.862.562,60
12.818.664.238,01
1.895.646.571,39
20.508.163.067,44
2005
4.348.207.918,94
2.384.522.898,93
16.831.383.444,08
1.506.157.017,97
25.070.271.279,92
2006
3.780.890.181,14
5.791.407.950,95
17.894.371.444,07
2.332.425.157,61
29.799.094.733,77
2007
4.171.100.304,06
7.806.856.747,62
20.645.368.868,52
2.599.265.597,28
35.222.591.517,49
2008
3.616.822.993,73
7.873.070.336,60
14.318.522.630,64
1.306.289.623,53
27.114.705.584,50
2009
6.983.208.249,17
11.147.393.384,73
28.661.510.700,86
2.937.994.482,55
49.730.106.817,32
Average
3.707.625.742,56
5.466.072.162,35
16.425.465.019,61
2.077.828.515,73
27.676.991.440,26
Value Contracted
14%
13%
17%
12%
13%
14%
15%
18%
16%
10%
22%
29%
22%
63%
67%
60%
59%
53%
58%
12%
12%
9%
6%
8%
7%
5%
6%
13%
11%
19%
62%
56%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2002
2003
2004
2005
2006
2007
2008
2009
Others
Services
Commerce
Industry
MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

¹

Excluding

the

following

types
:

Exemption

from

Tender,

Inelegibility

from

Tender,

Price

Survey

and

Technical

and

Price

Competitive

Bid
.

Annual Variation on buying processes of common goods and services,

by type of tender¹


2002 to 2009

Buying Processes
5%
3%
2%
2%
3%
60%
62%
55%
36%
22%
13%
12%
4%
14%
9%
8%
6%
4%
5%
8%
37%
67%
79%
86%
19%
21%
26%
19%
7%
3%
3%
1%
1,4%
2%
3,2%
3%
4%
2%
77,1%
4,8%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2002
2003
2004
2005
2006
2007
2008
2009
Competitive Bid
Invitation
Price Survey
Reverse Electronic Auction
Reverse Physical Auction
MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

¹

Excluding

the

following

types
:

Exemption

from

Tender,

Inelegibility

from

Tender,

Price

Survey

and

Technical

and

Price

Competitive

Bid
.

Annual Variation on buying values of common goods and services,

by type of tender¹


2002 to 2009

Value Contracted
47%
40%
15%
11%
36%
5%
8%
6%
4%
6%
22%
55%
34%
43%
59%
23%
11%
7%
54,9%
13%
7%
5,9%
0%
1%
1%
2%
7%
2%
8%
2%
1%
2%
3%
0,9%
79%
74%
62%
12%
29,9%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2002
2003
2004
2005
2006
2007
2008
2009
Competitive Bid
Invitation
Price survey
Reverse Electronic Auction
Reverse Physical Auction
MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

ABC Curve on buying values of material groups from

the Reverse Electronic Auction

2009

Reverse Electronic Auction: Materials Groups
15%
9%
8%
7%
5%
4%
4%
2%
16%
0%
2%
4%
6%
8%
10
%
12
%
14
%
16
%
18
%
Equipment for automatic data processing,
(including firmware), software, accessories and
support equipment
Vehicle
Construction materials
Furniture
Hygiene products
Value Contracted (%)
MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

ABC Curve on buying values of services groups from the Reverse Electronic Auction


2009

Reverse Auction: Group of Services
15,0%
11,4%
6,9%
6,1%
5,1%
3,7%
3,4%
3,2%
2,8%
2,7%
2,5%
2,4%
2,2%
13,5%
0%
5%
10%
15%
20%
25%
Other Support Services
Special Types of Construction Services
Iinvestigation Service and Security
Leasing services for the right to use non-financial intangible assets
Leasing services relating to rental or other goods
Other business, technical and professional services
Land transport services
Value Contracted (%)
MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

OECD
-

Performance Indicators

Indicator
Mesure
Comprasnet
2005
Comprasnet
2006
Comprasnet
2007
Comprasnet
2008
Limit
Divulge of the
licitations and
results
publishing
Number of licitations
(%) in wich the edital
and results are
publicaly divulged
100%
100%
100%
100%
> 95%
Time for
preparation of the
proposals
Number of days
between edital
publication and
proposals opening
13,24 days
13,8 days
13,46 days
13,51 days
21 days in open
contest 10
days in restricted
contest
3 days in price
cotations
Time to evaluate
the proposals
Number of days
between opening of
the proposals and
results publishing
not evaluated
PE = 7,2 days
PP = 3,1 days
PE = 11,5
days
PP = 4,8
days
PE = 20,4
days PP =
11,4 days
> 90 days
Providers that
participate
average number of
providers that present
proposals in each
licitation
4,2
PE = 12,2 PP
= 4,22
Cotação = 7
PE = 14,39
PP = 3,30
Cotação =
8,49
PE = 14,24
PP = 3,15
Cotação =
8,28
5 proposals or
more ( calculated
as na average for
sampling of the
transactions)
OECD
-

Performance Indicators

Indicator
Mesure
Comprasnet
2005
Comprasnet
2006
Comprasnet
2007
Comprasnet
2008
Limit
Acquisition
method used
Number of licitation
processes that use
lesser competitive
method than foreseen
in the law
0%
0%
0%
0%
1% or less
Direct hiring
percentage of
contracts attributed
based on a single
source
3,69%
(quantity)
28,18%
(money)
24,72%
(quantity)
36,73%
(money)
25,80%
(quantity)
40,05%
(money
26,56%
(quantity)
37,81%
(money
> 10% of the
number of
contracts and >
5% of the total
value of the
contracts
canceled
processes
percentage of
canceled licitations
before contracts
signature
0,89%
1,14%
0,90%
0,87%
< 5%
Number of
resources
Percentage between
the number of
appeals
12,35%
13,80%
30,10%
22,01%
10% < x < 50%
OECD
-

Performance Indicators

Indicator
Mesure
Comprasnet
2005
Comprasnet
2006
Comprasnet
2007
Comprasnet
2008
Limit
Response time
to the appeal
number of days
betwwen the appeal
presentation and final
response
5 days
13 days
18 days
17 days
> 21 days
Appeals results
Percentage of
contracts with
alteration on the
results due to an
appeal
not evaluated
not evaluated
not evaluated
not evaluated
> 5%
Delayed
payments
percentage of
payments done with
more than 45 days
late
not evaluated
not evaluated
not evaluated
not evaluated
> 10%
Increase in the
contract value
percentage of the
increases done to the
final value of the
contracts due to
modifications
50,42%
(money)
32,30%
(money)
8,06%
(money)
6,27%
(money)²
15% (calculated
as a avarage on
the simple
SUPPLIERS


MATERIALS /

SERVICES


PUBLISHING

RESULTS /

REGISTERED

PRICES

COMMITMENT

CONTRACT

EXECUTION

REVERSE

ACTION

Procurement System

Public

Session

SIAFI

Procurement Datawarehouse


TRANSFER TO

OTHER

SPHERES


Official

Journal

SIASG

SIDEC

Official

Press

UASG /

Purchases

Units

Supplier

Adds at

Reverse

Auction

Notice

Adds at

Adds at

E
-
mail

Consults Auction Notices

Adds at

Adds at

Adds to

Government Procurement Publicity

The Comprasnet & SIASG Architecture


The Comprasnet Portal

The Comprasnet & SIASG Architecture

Some Numbers

Providers
335,000
Users
66,000
Simultaneous users
22,000
Downloads/year
115,000
Byers Oficcers
4,000
Goods
195,000
MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

Systems


Cronology:





List of Suppliers (
1995
)



Material Catalog (
1995
)



Electronic Publication (
1997
)



Reverse Live Auction (
2000
)



Reverse Electronic Auction (
2000
)



Automatic Commitment (
2001
)



Other Systems Integration (
2002
)



Price Registration System (
2002
)
(Framework contracts)




Preferential treatment to small
businesses (
2006
)



(*) IDB and IBRD accept Brazil
´
s
electronic action (
2007
)

MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

Perspectives:



Standardization and Scale




Green purchases




Changes in the Public
Procurement Law:


Reverse Auction for
works under USD
3.4
millions;



Use of IT in all types of
tenders.


MINISTRY OF PLANNING

Secretariat of Logistics and Information Technology

Using Purchasing Power



In

recent

years,

the

Brazilian

Government

has

used

the

purchasing

power

to

promote

public

policies
:




Supplementary

act

123
-
2006

and

Decree

6204
-
2007



incentive

to

the

recruitment

of

small

businesses

(exclusive

auctions
;

preference

criteria

in

the

event

of

a

tie)
.



Act

8248
-
1991

and

Decree

7174
-
2010



incentive

to

companies

that

invest

in

technology

development

in

Brazil

(preference

criteria

in

the

event

of

a

tie)
.



Normative

Instruction

1
-
2010

-

define

criterias

to

sustenability

Share on purchase values, by economic sector and year


2002
to
2009
, Jan
-
Dec

Gráfico MPEs

Secretariat of Logistics and Information Technology

Lessons Learned:



It is important to
start gradually
(virtuous circle)



People are the most
important value



You must have
political support






MINISTRY OF PLANNING




“Electronic Procurement is not a
PANACEA”; “it is an incremental
process”.


“Every journey begins with the
first step”, …



…but “it’s easier
when you know a good way”



MINISTRY OF PLANNING