Imaging Projects and Activities

bugenigmaSoftware and s/w Development

Oct 30, 2013 (3 years and 9 months ago)

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Imaging Projects and Activities

Bill Roth

CITA

Nov 20,2008

Agenda


What is Imaging?


Current and future imaging projects.


Imaging system’s evolution.


Document Imaging Vs Document Management

Document Imaging


scanning,


indexing
,


retrieval
,


and control of paper
document

Document Management


Document check
-
in/check
-
out (
file
locking
).


Version control
.


Document
-
level security
(permissions
).


Attribute and full
-
text
indexing, search and
retrieval for all
documents.

Imaging in Business Context


Used to support business processes


As a front end collection method for document
and content management


As a front end to Business Intelligence systems



Scanning devices


Storage and retrieval systems


Indexing and access control

Primary Drivers of Imaging

o
Agency efficiency

o
Paper reduction

o
Reduce filing cabinets and floor space

o
Business partner efficiency/process support

o
To increase accessibility to
information

o
To provide better indexing of
documents

o
To protect critical data from loss, theft, and
unauthorized
change

o
To improve the management of existing and
future documents

KITA Version 11 References

Chapter 12
-

Digital Asset Management

12.1 Content Management

Content Authoring, Content Review and Approval, Tagging and Aggregation, Content Publishing and
Delivery, Syndication Management



12.2
Document Management


Document
Imaging
and OCR, Document Referencing, Document Revisions, Library / Storage, document
Review and Approval, Document Conversion, Indexing, Classification


12.3 Knowledge Management

Information Retrieval, Information Mapping / Taxonomy, Information Sharing, Categorization,
Knowledge Engineering, Knowledge Capture, Knowledge Distribution and Delivery, Smart
Documents


12.4 Records Management

Records
Linking / Association, Document Classification, Document Retirement, Digital Rights
Management


KITA Imaging Targets

Chapter 12.

Digital
Asset

Services

SRM Component
group

TARGET

12.2.1 Document
Imaging and OCR


Document Imaging


ANSI/AIIM MS53
-
199

AIIM/TR 19
-
1993

AIIM/TR 29
-
1993


OCR

ISO 1073/1
-
1976

ISO 1073/2
-
1976

FIPS PUB 32
-
1

ANSI X3.93M
-
1981
(R1989)

ANSI X3.99
-
1983 9
(R1991)

Strategic Information Management Plan Alignment


Improve Processes


Share Enterprise Information


Improve Collaboration


Enhance Workforce Efficiency


Usual Problems


Training


Document meta
-
tagging


Signature


Building documents into automated processes


Lifecycle management


Document Imaging Remains a Key Technology as
Organizations Look to Go 'Paperless'

o
Document imaging technology has proven its business
value repeatedly since the mid
-
1980s, and demand for
it remains high.

o
Scanned images are crucial for content
-
enabled
vertical applications

o
Document imaging is often the starting point for
broader enterprise content management (ECM)
initiatives

o
Don't assume that scanners are all you need to go
"paperless." Document imaging technology has two
main components: a capture solution and a repository
where images are stored to await further action.

Nearly 75% of orgs will invest in document
management in 2008

“In which types of enterprise content management (ECM) software are you likely to invest
in 2008?” (
Multiple responses
accepted; does not include “Don’t know” responses)

Source: Enterprise And SMB Software Survey, North America And Europe, Q3
2007

Forrester Research

Base: 214 software decision
-
makers at North American and European enterprises

42%

51%

60%

62%

64%

66%

74%

Digital asset management

Records management

Enterprise content management platform

Web content management

Document imaging

Content and email archiving

Document management

Agencies Involved in Document Management and/or
Document Imaging

System in Production


Board of Nursing


Racing and Gaming


SRS


Department of Commerce


Emporia State


Pittsburg State


Conservation Commission


KDHE


Department of Agriculture


Bank Commissioner


Real Estate Commission


Court of Tax Appeals


Secretary of State


Corporations Commission


Kansas State University


Highway Patrol



Production System with a Planned or Current Upgrade


KU


Health Policy Authority


Department of Transportation


Veterans Affairs


Sentencing Commission


Human Rights Commission


Department of Labor


Legislative Research Department


Legislature


Revisor

of Statutes


Wichita State


KU Medical Center


Department of Corrections


KBI


Attorney General


Insurance Department


Department of Revenue


Department on Aging


Judicial Branch


KPERS

(Red = KITO Quarterly Reportable projects)





Examples of Agency Business Usage


Accident records


License renewals with
documents


Tax records


Business filings


Investigative documents


Document collaboration


Meeting and hearing
notes


Procurement and
payments


Human Resources


Contracts and
Attachments


Certificates (birth,
ect
)


Case files


Form approvals


Lab tests


Applications

Document Repositories in Use


IBM Filenet
-
3



Transportation


Health and Environment


Revenue



Microsoft SharePoint
-
6


Attorney General


Administration


Labor


Corporation Commission


Board of Tax Appeals


Commerce


Others


Image now
-

4


Stellant
(oracle)
-

3


Paradocs

-

1


Captivation
-

1


IBM content Mgr
-

2


Onbase

-

1


Docushare

-

1


Cross Agency Usage

Provider


User agency/ groups

Corrections

KBI, KSC, Future plans all KCJIS
participants

Transportation

KDOR,

TRS, KHP, Insurance co

Highway

Patrol

KBI

Judicial

Local courts

Aging

Auditors, CMS Center
medicaid

Medicare

Cross Agency Information Sharing will become a major
driver for new system investments and system
enhancements

General Metrics on Document Management Systems


Server Platforms:


Windows
-

14


Linux/Aix
-

3


Document Count


Smallest: 12,000 documents


Largest: 112,000,000 documents


Total: 142,000,000 documents


Where All of this is Leading

o
Integrated Business Processes with imaging,
document, and content management

o
Unstructured data


such as email, documents,
scanned images, faxes, Web copy, audio and
video, blogs and wikis


makes up the majority of
information that fuels operations within any
enterprise.

o
Enterprises achieve high business value when
supporting business processes with imaging

Integrated solutions Why?

o
Protect the enterprise/agency from risk, while
embracing the ways business people work

o
Drive content into business processes to
improve efficiency or business optimization

o
Make content easily accessible and shareable
within employee collaboration efforts

o
Deliver content in more targeted and dynamic
ways to improve the customer experience


But … Not Everyone Needs This

o
Lightweight Document Management

o
distributed capture

o
need for more
-
efficient document management
solutions

o
users can save time and money in directing,
securing and processing their documents with
greater ease

Summary


Demand for and amount of content keeps growing


Newer technologies integrate and scale better


Cross Line of Business requirements for sharing
information will drive some investments


Hosted solutions could support small
-
med agencies in the
future


KITA just established target last year, May need to look at
product based architecture in some areas


Lightweight document management is viable for many
agencies


Kansas Electronic Records and Information Management
(KERIM) could encourage changes to current Imaging,
document, records and archiving makeup