Captaris RightFax Production Fax and Electronic Document Delivery

bloatdecorumSoftware and s/w Development

Oct 30, 2013 (3 years and 8 months ago)

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Captaris
®

RightFax
®

Production Fax

and Electronic Document Delivery

Solutions for Automating

Back
-
office Document Delivery

2

Captaris Confidential and Proprietary Information

Introductions


Presenters: Partners, Resellers, etc.


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Captaris Confidential and Proprietary Information

Agenda


Captaris corporate overview


RightFax production fax and electronic document
delivery solutions


Organizational and document delivery challenges


RightFax product fax and electronic document
delivery solutions


How it works: RightFax within an organization


Summary

Captaris Corporate Overview

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Captaris Confidential and Proprietary Information

Who We Are


We are a leading provider of software products
that automate paper and other document
-
centric
processes.


Our products are used by thousands of customers
at organizations of all sizes and industries.

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Captaris Confidential and Proprietary Information

Corporate Overview


Founded in 1982
-

Public Company since
1994 (NASDAQ: CAPA)


Financial
Strength


Large Global Customer Base


All of the Fortune 100 uses our products; very
strong presence in midmarket too


Top verticals: Financial services, healthcare,
government


Worldwide Distribution and Support


1,000+ distribution partners, distribution on all
six continents and offices in eight countries


Strategic Partnerships


Microsoft
®
, HP, Xerox, Canon, IKON, Cisco,
Cantata, Oracle, SAP and others

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Captaris Confidential and Proprietary Information

Captaris

Workflow

Captaris

Alchemy


First .NET Workflow Tool

for Microsoft Products


Automates & Streamlines

Business Processes


Imaging Solution


Archiving & Retrieval


Document/Records
Management



Captaris

RightFax



Worldwide Market Leader in

Enterprise Fax & Doc Delivery


Deep Integrations with Leading
Enterprise Software Solutions

Product Line Overview

RightFax Production Fax and Electronic
Document Delivery Solutions

Organizational and Document Delivery Challenges

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Captaris Confidential and Proprietary Information

Top Organizational Challenges


Increasing revenues


Reducing costs


Improving profitability


Improving efficiency and productivity


Realizing ROI on IT investments


Maintaining security and regulatory compliance

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Captaris Confidential and Proprietary Information

Information Delivery Challenges


Improving efficiency and productivity


Reducing costs and realizing ROI


Streamlining business processes


Accelerating the business cycle


Integrating information delivery with enterprise
applications


Providing secure and reliable universal

information access


Providing information audit trail

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Captaris Confidential and Proprietary Information

Drawbacks of Traditional Delivery Methods


Post, mail, express delivery


Costly, time
-
consuming and error
-
prone


Forces business
-
cycle times to lengthen


No confirmation of receipt


Not secure


Lost or misdirected documents


Difficult to ensure confidentiality or provide audit trail


Manual fax and email


Inefficient and labor intensive


Costly, time
-
consuming and error
-
prone


Lost or misdirected documents


Difficult to ensure confidentiality or provide audit trail

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Captaris Confidential and Proprietary Information

What Is Production Fax and Electronic
Document Delivery?


Provides automated, low
-
cost, real
-
time electronic
document delivery and receipt of application
-
generated documents


Offers fax, email, encrypted PDF and certified email
delivery options


Integrates with desktop, email, Oracle, SAP, CRM,
ERP, host, legacy and other business applications

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Captaris Confidential and Proprietary Information

Document Delivery Practices that can
be Automated


Back
-
office, batch
-
oriented, repetitive, mission
-
critical
processes


Documents that originate as a data stream from any automated
program, host
-

or server
-
based application


Output currently printed on preprinted forms, bursted, folded,
stuffed and mailed or manually faxed


Applications that generate repetitive documents sent

to individual recipients


Information generated in ERP/MRP systems and other

back
-
office systems


Inbound faxes to workflow or archiving/imaging systems


Fax machine rooms or centers

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Captaris Confidential and Proprietary Information

Documents Prime for Delivery Automation


Purchase orders


Invoices


Rate sheets


Bills of lading


Material safety data
sheets


Statements



Change orders


Loan applications


Loan approvals/denials


Order confirmations


Financial reports


Shipping documents



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Captaris Confidential and Proprietary Information

RightFax is the proven market leader in fax server and
electronic document delivery.

RightFax integrates with desktop, email, CRM, ERP,
document management and other applications to efficiently
and securely send and receive documents from any
application via fax, email, print devices or the Internet. Using
RightFax, enterprises can cut document delivery costs up to
90 percent by automating manual business processes, such
as faxing and paper
-
based document distribution.

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Captaris Confidential and Proprietary Information

RightFax


Enterprise
-
wide document delivery


Automated electronic document delivery platform for documents generated
from back
-
office applications


Desktop faxing and email integration platforms for user
-
generated
documents


Recognized market leader


RightFax is the world leader in fax server software, with a market share five
times larger than its nearest North American competitor and 2.5 times
larger than its nearest global competitor.*


Prestigious enterprise accounts: Bank of America; Countrywide; AFLAC;
many more


First to develop “production fax” technology


Reliable, time
-
tested and certified integrations


Oracle, SAP, FileNet, IBM Lotus, Microsoft, Cantata, Cisco and all major
MFP vendors

*
Source: Computer
-
Based Fax Markets 2005
-
2010, Davidson Consulting

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Captaris Confidential and Proprietary Information

RightFax Production Fax and

Electronic Document Delivery


Enables automated, unattended information delivery

and receipt


Provides fax, email or Internet delivery


Allows immediate or scheduled delivery


Reduces document exchange costs up
-
to
-
90 percent


Eliminates manual processes


Speeds communications with trading partners


Provides proven, tested and certified integrations

with SAP, Oracle, FileNet, IBM and Microsoft


Enhances security and compliance


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Captaris Confidential and Proprietary Information

RightFax Production Fax: Why It Matters

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Captaris Confidential and Proprietary Information

Savings

NUMBER OF PAGES FAXED

100

200

300

500

1000


MAIL cost per page


$1.03


$1.03


$1.03


$1.03

$1.03


COST IF MAILED



$103

$206

$309

$515

$1,030


RightFax cost per page*

.10

.10

.10

.10


.10


COST IF FAXED


$10

$20

$30

$50


$100



MONTHLY SAVINGS


$1,860

$3,720

$5,580

$9,300

$18,600


*Based on averages of intrastate and interstate phone rates at various time during the day

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Captaris Confidential and Proprietary Information

Case Study: Dunlop Tire Corporation


Situation


Manually processing, mailing or faxing 1000+ purchase orders
daily

all generated from the Oracle purchasing application.

These processes were time
-
consuming and costly.


Action


Integrated RightFax with their Oracle applications


Results


Reduced time and cost of delivering purchase orders


Acquisition and implementation costs were half

of comparable solutions


Time
-
saving desktop access was leveraged across

the organization

RightFax Production Fax and
Electronic Document Delivery

How It Works: RightFax within an Organization

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Captaris Confidential and Proprietary Information

RightFax Production Fax Integration

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Captaris Confidential and Proprietary Information

So Much More than “Just” Fax


RightFax is a critical component in an
organization’s workflow for document delivery


RightFax adds tremendous value to any
application, worker or system that is involved in
document delivery

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Captaris Confidential and Proprietary Information

Phase 1: Data Capture


RightFax has many tools, APIs and connectivity support
to RECOGNIZE and accept multiple data inputs ...

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Captaris Confidential and Proprietary Information

Phase 2: Document Assembly and Preprocessing


Using powerful RightFax tools like FCL, Filter,
Lookups, or Forms packages …

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Captaris Confidential and Proprietary Information

Phase 2: Document Assembly and
Preprocessing continued

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Captaris Confidential and Proprietary Information

Phase 3: Document Distribution


Multiple and
redundant

delivery methods

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Captaris Confidential and Proprietary Information

Phase 4: Reporting, Tracking and Monitoring


Delivery confirmation, tracking and reporting,
internal auditing, etc.

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Captaris Confidential and Proprietary Information

Document
-
based Notifications

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Captaris Confidential and Proprietary Information

RightFax Production Fax and Electronic
Document Delivery Solutions


RightFax Integration Module


RightFax Business Integration


RightFax Connector for SAP


RightFax Enterprise Integration


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Captaris Confidential and Proprietary Information

RightFax Integration Module


The Facsimile Command Language (FCL) scripting environment for
back
-
office applications


Enables sending of application
-
triggered documents via fax, print,
email, certified email, and/or encrypted PDF email


Licensed for unlimited document types


Includes


A GUI
-
based text mapper and filter


RightFax XML schema for translations to FCL


RF Java Class Library for XML/FCL
-
based actions


Specialized FCL for sending production documents as regular email;
encrypted PDF; or certified email delivery


RightFax Java
-
based integration to Oracle CRM Applications


Templates to enable Oracle Purchasing 11i documents


Purchase orders, change orders, release orders


Document
-
based host notifications


Requires RightFax 9.3 Enterprise Server


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Captaris Confidential and Proprietary Information

RightFax Business Integration


A limited edition of the RightFax Integration Module


Designed for smaller or departmental back
-
office applications


Enables sending of application
-
triggered documents via fax, print and email


Licensed for up two application text file inputs (ASCII file or Print/LPR); two
SAP client inputs or inputs from Oracle Purchasing 11i


Output delivery licenses for up to four channels of fax or print (requires
dedicated document channel licenses)


Includes:


A GUI
-
based text mapper and filter


RightFax XML schema for translations to FCL


Specialized FCL for sending production documents as regular email


Templates to enable Oracle Purchasing 11i documents


Purchase orders, change orders, release orders


Document
-
based host notifications


Supported on all RightFax Servers except the Satellite Server


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Captaris Confidential and Proprietary Information

RightFax Connector for SAP


Automates document delivery from multiple SAP applications


Provides an interface from SAP ECC or SAP R/3 to the
RightFax Enterprise Server


Enables sending and receiving of faxes directly from SAPoffice

and other SAP applications via SAPconnect


Supports SAP fax features for cover pages, broadcast fax and
advanced fax controls


Supports up
-
to
-
15 SAPconnect instances


Supported on all RightFax Servers except the Satellite Server



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Captaris Confidential and Proprietary Information

RightFax Enterprise Integration


Convenient bundle for both front
-

and back
-
office
integration


Includes production fax modules


Includes RightFax Enterprise Suite


Bundles RightFax Enterprise Server with additional modules
for increased functionality at an affordable price:


RightFax Microsoft Exchange

Module


RightFax Lotus Notes

Module


RightFax PDF Module


RightFax SNMP Module


RightFax SecureDocs encrypted and certified delivery


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Captaris Confidential and Proprietary Information

RightFax Production Fax and Electronic Document
Delivery Solutions Help You


Reduce costs and realize a substantial ROI


Integrate flexible production fax and electronic
document delivery capabilities with back
-
office
applications


Improve efficiency and productivity


Accelerate the business cycle


Automate and streamline business processes


Maintain security and compliance


Leverage single and complete solution from the
desktop to the back office

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Captaris Confidential and Proprietary Information

Summary: Why Choose RightFax

1.
Robust


Pioneer in production fax, designed to handle the rigors of high
-
volume, transactional document
delivery

2.
Recognized leader


RightFax is the #1 market share leader by 4:1 over our closest competitor*. More than 20,000
companies use it.

3.
Reliable and tested technology


Single architecture, built from the ground up to provide integrated fax and electronic document
delivery

4.
Integrated


Certified, built
-
in and proven integrations


More integrations with enterprise applications and infrastructure products including Oracle, SAP,
IBM Lotus, Microsoft, Cantata, Cisco and all major MFP vendors

5.
Flexible


Intelligent integration, data recognition, information delivery and notification tools

6.
Outstanding support


Experienced global Channel Partners and Captaris support and customization services

7.
Complete control over your vital document delivery needs


When it absolutely, positively has to be there in 60 seconds…email and outsourced fax services
are not reliable enough for guaranteed delivery.

*
Davidson Report on Fax Server Market, 2005

Thanks for attending
our presentation!

www.Captaris.com