MIT Sloan Crew

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Oct 29, 2013 (3 years and 5 months ago)

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MIT Sloan Crew

Officer Transition Notes

Spring 2005



Key things:



Reinforce a boathouse culture of RESPECT and SAFETY



Waivers, dues



Money
--
coaching fees, reimbursements (food, race fees, supplies), etc…



Hiring/maintaining coaches, recruiting coxswains; boa
thouse relations



ASA funding, registration, etc…



HOCR registration/entries



Equipment maintenance, funding



Social events



Recruiting: answering questions about the program



E
-
mail/membership list management




Other things:




Should do a boathouse work day at
least once a year/semester

really important
to maintaining good relations. In the past, we’ve gotten everybody out for a
morning to help out at the boathouse…need to talk to the boathouse guy (Mike?)
and find out what he needs. One year, it was just a ma
tter of cleaning out junk
from a back room.




We’ve been purchasing oars, coxboxes, etc…



Weekly/biweekly social events



Pre
-
race dinners



Team captains



Access to sloan for meetings, etc…



Unfinished things:




Boathouse handbook


Fundraising for new boats





Timeline:


February

Crash
-
B


Elections


March

Start recruiting for Spring season; secure coaches, etc…

Plan for Spring races (Wharton, HBS
-
World Graduate Rowing
Championships, etc…)

Start training

Update website


April

Season begins right after Spring br
eak

Spring races


May

HOCR registration due

Season end


Spring BBQ


August

Begin recruiting heavily during orientation: Flyers, ASA Midway, Athletics
Gateway

Orientation/recruiting meeting

Get coaches onboard, set dues, payments, etc….

Submit HOCR entries
(due Sept 1). Note: we usually alternate prioritizing
men and women.

Update website


September

Season starts, as soon as practicable

usually at least 6 weeks prior to
HOCR; show safety video, boathouse orientation etc… at beginning


October

Potential away

races include Textile, NH Championships, etc…

Head of the Charles


November

IM race (1
st

weekend?)

Extended season, if interest


End of season/Holiday Party


Sloan Funding Cycle



E
-
Mail Lists, etc..


We have a few different resources, including an (1) A
ctivities Database entry, (2) Athena
Locker, and (3) Various E
-
mail lists.



Online ASA Activities Database

http://web.mit.edu/asa/www/asa
-
db.shtml


This is the “official record” of our club. The club president can update the (1) Student
Group Main Info,
(2) Financial Signatories, or (3) Reservation Signatories. Financial
Signatories have access to the account information, either online or from the Student
Life Office (5
th

floor, Student Center). Only the Financial Signatories can sign for and
process re
imbursement receipts, or any other financial transactions. Web certificates
are needed for access.






Athena Locker

http://web.mit.edu/asa/www/athena.shtml

http://web.mit.edu/answers/unix/unix_chmod.html


We also have an Athena locker where we store t
he webpages, photos, and can store
other material. Access is through an e
-
mail list called “sloan
-
crew
-
request
-
old”, and can
be updated by using Moira (https://ca.mit.edu/moira/index.jhtml), or else using more
traditional Athena commands. Currently (Mar
2005), all of the officers are set to have
access.






E
-
Mail Lists


We run a number of e
-
mail lists, including:


wecrew

sloan
-
crew

sloan
-
crew
-
men

sloan
-
crew
-
novices

sloan
-
crew
-
officers

row


Due to high volumes of spam, these lists are now moderated via
the web
-
based
Mailman application

except for “row” which is still an Athena
-
based list (use Moira to
manage). With Mailman, the list moderator gets a message once a day or whenever,
and needs to approve/deny a message. All messages to this list need to b
e approved
by a moderator, including even those by list members (thus, a rower sending something
out to the whole group will have to have his/her message approved). This makes for a
little more work for the list moderators/owners, but cuts down on the hig
h volumes of
spam for everybody else.


Message approvals:


http://mailman.mit.edu/mailman/admindb/LISTNAME



Main administrative changes, including list membership, list owners, and list moderators,
can be seen at:


http://mailman.mit.edu/mailman/admin/LIS
TNAME



So the officers need to be responsible for updating the lists at the beginning of each
season. The listpassword is “irow2”

Sample e
-
mail notice of message waiting
to be approved.



Mailman login




Mailman interface