Joint Center for Aerospace Technology Innovation
FY 2013-‐2014 Request for Proposals (RFP)
Joint Industry-‐University Research Program (JIURP)
(latest version of this RFP will be available at www.jcati.org)
The Joint Center for Aerospace Technology Innovation (JCATI), described in RCW 28B.155.010, was established
in 2012 by the governor and legislature of the state of Washington to support the aerospace industry in
Washington State by:
1. Pursuing joint industry-‐university research in new technologies that are relevant to aerospace firms;
2. Providing aerospace industry-‐focused research opportunities for engineering and computer science
students at the University of Washington, Washington State University, and Washington’s other public
four-‐year institutions of higher education, through assisting the development of internship programs
and undergraduate and graduate student research opportunities that give students hands-‐on
experience with aerospace firms; and
In concert with aerospace firms and aerospace industry associations, identifying research needs and
opportunities for technology transfer that benefit the State’s aerospace industry.
Accordingly, JCATI has established the Joint Industry-‐University Research Program to solicit proposals from
university researchers for projects that meet these objectives.
In FY 2013-‐2014, approximately $1,000,000 will be available for awards. JCATI intends to fund the research
projects starting July 1
, 2013. Funds must be expended by June 30, 2014.
Eligible applicant organizations are the University of Washington, Washington State University and other public
four-‐year institutions of higher education as defined in RCW 28B.10.016.
Principal Investigator and Co-‐investigators
PIs both new and currently-‐funded by JCATI are welcomed to submit proposals. Principal investigators and co-‐
investigators must be employed by the applicant organization. Principal investigators must meet their
employer’s requirements for such status.
Types of Supported Activities
must be related to aerospace innovation, and
may include, but are not limited to, computing,
composite materials for aerospace; aviation biofuels; manufacturing efficiencies; aerospace propulsion and
power systems; automatic control; and innovative aerospace manufacturing technologies.
Preference will be given to projects leveraged by funding or in-‐kind support from outside JCATI and which have a
high probability of transitioning new technologies to industry in Washington State. Leverage could be provided
through co-‐investment by other parties, especially the Washington State aerospace industry but also
government agencies, foundations, investors, corporations, or the applicant organization itself. JCATI funding
could augment the principal investigator’s current industrially-‐sponsored research. Non-‐JCATI support must be
documented when a grant agreement is executed with JCATI. Applicants are strongly encouraged to include
letters of support from industrial partners with their proposal submissions. The PIs of projects currently funded
by JCATI should clearly indicate their accomplishments for the previous funding period.
A committee appointed by the JCATI Executive Director will review and evaluate all submissions, and make
recommendations to the Board of Directors. The Board of Directors will make final decisions on all awards.
Proposals will be evaluated on the following criteria:
Relevance to the aerospace industry in Washington State
Matching funds, including in-‐kind support, from industry
Feasibility of work being completed by June 30, 2014.
Proposals should include an outline of plans beyond the current fiscal year, including the anticipated
requirement for any further support from JCATI.
There is no limit to the number of proposals that may be submitted from an applicant organization. We
anticipate that most awards will be up to $100,000; however larger grant proposals may be considered. Full
proposals should be e-‐mailed as .pdf to: email@example.com. The return e-‐mail address will be used by JCATI for
further correspondence with the applicant, including, proposal receipt and award notifications. The subject line
of the email should have the format “JCATI-‐2013-‐2014: “Name of the PI”/”Institution”/”Proposal title”
(abbreviated if necessary). For information on proposal submissions, please visit www.jcati.org
Important Dates and Milestones
May 13, 2013 Full proposals due 5:00 p.m. PDT
June 4, 2013 Proposals Review Panel Evaluations Completed
June 7, 2013 Board of Directors Award Decisions
June 15, 2013 Successful applicants notified
July 1, 2013 Successful projects commence
Spring 2014 JCATI Annual Symposium
June 30, 2014 All JCATI funds must be expended
Award Terms and Conditions
-‐ Award decisions cannot be appealed. No award is final until a grant agreement has been executed.
Grant agreements will be executed in July 2013.
-‐ The applicant organization is legally responsible for authorizing and submitting proposals,
administering the grant, and disbursing JCATI funding.
-‐ The principal investigator will be responsible for leading the proposed work, managing the budget,
and reporting progress and results.
Proposal Submission Instructions and Forms
See Appendix A
Management and Ownership of Intellectual Property
Intellectual property policies of the applicant organization will apply.
See Appendix A
JCATI grants are an investment by the State of Washington in the future of its citizens. Full and timely reporting
of the progress and results of funded activities by principal investigators is essential for calculating the returns
on that investment.
Reporting requirements will be finalized in the grant agreement. JCATI requires at the end of the project a report
that includes technological advances made, technology transition progress and opportunities, and a financial
report including details of financial leveraging. JCATI sponsored PIs are encouraged to present the results of
their projects at the JCATI annual symposium held in Spring of 2014. PIs are encouraged to include a budget item
for travel to JCATI symposium in their budget breakdown.
JCATI reserves the right to publicly disseminate information about its granting activities. JCATI communications
to the public may include lists of proposals received, the names of principal investigators and applicant
organizations, titles of proposed activities, the field in which the work will be conducted, descriptions of funded
proposals, and reports about progress and outcomes. Recipient organizations and principal investigators will be
expected to provide JCATI with reasonable assistance in communicating funded work and its related impacts to
Other Policies Related to Proposal Application Review
Release of Information
The protection of intellectual property is paramount to both researchers and their industry partners. Please do
not include any proprietary information in the proposal and grant application.
For further information about JCATI or grant administration, contact firstname.lastname@example.org
Latest version of this RFP
The latest version of this RFP can be found on www.jcati.org
The JCATI description is provided in RCW Sections 28B.155.010 (Joint Center for Aerospace Technology Innovation) and
28B.155.020 (Gifts, grants, donations). Funding for JCATI was provided from the economic development strategic reserve
account and expenditures are regulated under the provisions specified in RCW 43.330.250.
Proposal Submission Instructions and forms
The instructions and the attached forms for the Joint Industry-‐University Research innovation Program intended
to assist you in preparing your application. It is the sole responsibility of the principal investigator to comply
with these instructions and to ensure that the application is accurate, complete and submitted on time.
Proposals that are not complete or have not followed the provided instructions will be returned without further
consideration. In general, be succinct and explicit.
1. Cover Sheet
2. Non-‐Technical Abstract
3. Narrative (no more than four single-‐spaced pages; 10 point font)
4. Budget and Justification (use the NSF format)
5. Biosketches of key personnel (no more than 2 pages per person; use NSF format), emphasizing PI/Co-‐PIs
professional experiences most pertinent to the proposed effort
Only use 10-‐point font size and 1” margins. Use plain language understandable to a lay audience outside of your
field; proposals will be rejected for failure to adhere to this guideline:
PART I: Cover Sheet. Fill in all applicable information; if there are more than 2 Co-‐PIs, the project team
can be introduced in Part II.
PART II: Non-‐Technical Abstract. The summary should be succinct, using plain language understandable
to a lay audience outside of your field. Explain what you propose to do, your objectives and the
expected benefits, the application’s work plan, and its impact in accordance with the program’s
PART III: Application Narrative (four single-‐spaced pages). Direct the narrative to an educated lay
audience outside of your field using plain, understandable language. All tables, charts or graphs
must be included within the page limit. Provide sufficient information to allow for evaluation of
the scientific and technical merit and relevance to the aerospace industry in Washington State
of the proposed activities independent of any other document. Include all of the following
sections beginning each one with the section title.
1. Technical merit
2. Relevance to the aerospace industry in Washington State
3. Matching funds including in-‐kind support (see PART VI)
4. Availability of funds from other non-‐industry programs in support of the proposed effort
5. Feasibility of work being completed by June 30, 2014.
PART IV: Budget. Provide budget details on the attached form, or using the standard NSF budget form
http://www.nsf.gov/pubs/2000/00form1030/00form1030.pdf, as well as the budget
justification in the proposal. PIs are encouraged to include a budget item for travel to the Annual
JCATI Symposium held in Spring of 2014 in Eastern Washington. Contact your unit’s
financial/budget manager in preparing the budget. The budget form will need to be initialed by
the certified proposal budget manager in your area/unit. Facilities and Administrative costs
(indirect/overhead) are not allowable expenditures on JCATI-‐funded projects.
PART V: Biosketches. Use the NSF format for biosketches. Maximum 2 pages per key personnel,
emphasizing PI/Co-‐PIs professional experiences most pertinent to the proposed effort.
PART VI: Letters of support. Include letters of support and/or commitment from Washington State
Aerospace industry in support of the proposed effort.
JOINT CENTER FOR AEROSPACE TECHNOLOGY INNOVATION
JOINT INDUSTRY-‐UNIVERSITY RESEARCH PROGRAM PROPOSAL Cover Sheet
Title of Proposal:
Principal Investigator Name (Last, First, Middle):
Principal Investigator Position Title:
Co-‐Principal Investigator Name (Last, First, Middle):
Co-‐Principal Investigator Position Title:
Co-‐Principal Investigator Name (Last, First, Middle):
Co-‐Principal Investigator Position Title:
Department, Service, Laboratory or Equivalent:
Other Co-‐Applicant Organizations (list names only; additional information can be provided in the proposal):
Financial Conflict of Interest Policy
Does the applicant organization have a research financial conflict
of interest policy?
Do any of the co-‐applicant organizations NOT have a research
financial conflict of interest policy?
Intellectual Property Policy
Does the applicant organization have policies regarding ownership
and management of intellectual property developed by its
Does the applicant organization have a formal mechanism for
managing the protection and commercialization of intellectual
Applicant Official Information
Applicant/Department Chair Certification and
Applicant/Department Chair Signatures and Date
I certify that the statements herein are true, complete and
accurate to the best of my knowledge. I am aware that any false,
fictitious, or fraudulent statements or claims may subject me to
willing to accept the terms of the JCATI grant agreement.
JCATI Face Page Form Form not to exceed
The following table provides a basic outline of budget documentation for the proposal. Please adjust as
A.-‐H. Salaries, Wages and Fringe Benefits. List individually, all personnel who will be funded under this project;
the requested person-‐months to be funded, and rates of pay.
I. Equipment. List the equipment to be purchased and dollar amount for each item. Justify the equipment
purchases in the proposal.
I. Supplies. List the dollar amount for the supplies.
K. Travel. Address the type and extent of travel and its relation to the project. Include, if necessary, the travel
budget item for attending the JCATI annual symposium (to be held in Eastern Washington in Spring of 2014).
Airfares are limited to round trip, jet-‐economy rates.
Table I. Budget Breakdown
Period when applicable
A. Senior Personnel (PI)
B1. Senior Personnel (co-‐PI)
B2. Senior Personnel (co-‐PI)
B3.Senior Personnel (co-‐PI)
C1. Senior Personnel (other)
C2. Senior Personnel (other)
D1. Postdoctoral Associate
E1. Graduate Students
E2. Graduate Students
E3. Graduate Students
F1. Undergraduate Student
H. Fringe Benefits
SUMMARY PROPOSAL BUDGET
FOR JCATI USE ONLY
PRINCIPAL INVESTIGATOR/PROJECT DIRECTOR
A. SENIOR PERSONNEL: PI/PD, Co-PIs, Faculty and Other Senior Associates JCATI-Funded Funds Funds
List each separately with name and title. (A.7. Show number in brackets) Person-months
Requested By Granted by JCATI
CAL ACAD SUMR Proposer (If Different)
) OTHERS (LIST INDIVIDUALLY ON BUDGET EXPLANATION PAGE)
) TOTAL SENIOR PERSONNEL (1-6)
B. OTHER PERSONNEL (SHOW NUMBERS IN BRACKETS)
) POSTDOCTORAL ASSOCIATES
) OTHER PROFESSIONALS (TECHNICIAN, PROGRAMMER, ETC.)
) GRADUATE STUDENTS
) UNDERGRADUATE STUDENTS
) SECRETARIAL - CLERICAL (IF CHARGED DIRECTLY)
TOTAL SALARIES AND WAGES (A + B)
C. FRINGE BENEFITS (IF CHARGED AS DIRECT COSTS)
TOTAL SALARIES, WAGES AND FRINGE BENEFITS (A + B + C)
D. EQUIPMENT (LIST ITEM AND DOLLAR AMOUNT FOR EACH ITEM EXCEEDING $5,000.)
E. TRAVEL 1. DOMESTIC (INCL. CANADA, MEXICO AND U.S. POSSESSIONS)
F. PARTICIPANT SUPPORT
1. STIPENDS $
TOTAL NUMBER OF PARTICIPANTS (
) TOTAL PARTICIPANT
G. OTHER DIRECT COSTS
1. MATERIALS AND SUPPLIES
3. CONSULTANT SERVICES
4. COMPUTER SERVICES
TOTAL OTHER DIRECT COSTS
H. TOTAL DIRECT COSTS (A THROUGH G)
I. INDIRECT COSTS (F&A) (SPECIFY RATE AND BASE-&$7,%DVH)XQGV'R1RW,QFXUH,QGLUHFW&RVWV)
TOTAL INDIRECT COSTS (F&A)
J. TOTAL DIRECT AND INDIRECT COSTS (H + I)
K. RESIDUAL FUNDS (IF FOR FURTHER SUPPORT OF CURRENT PROJECT)
L. AMOUNT OF THIS REQUEST (J) OR (J MINUS K)
M. COST SHARING: PROPOSED LEVEL $
AGREED LEVEL IF DIFFERENT: $
PI/PD TYPED NAME AND SIGNATURE* DATE
FOR -&$7, USE ONLY
INDIRECT COST RATE VERIFICATION
ORG. REP. TYPED NAME & SIGNATURE* DATE
Date of Rate Sheet