H.K.T.A. Tang Hin Memorial Secondary School
S.4 Information and Communication Technology
Chung Man Suan
Multiple Choice Questions
Database program is developed to automate the workflow of toy sample testing
and store the sample information into the database.
financial monthly report can be created by a word
or a spreadsheet
instead of the printed document. The electronic document can be stored in a
secondary storage device.
he advantage of using office automation are increasing productivity, b
management, having better communication and reducing company expenses.
he advantage of the office automation solution for part (a)(i) and (a)(ii)
e could use word processor, spreadsheet, database software,
and communication software.
Word processor: Microsoft Word
Spreadsheet: Microsoft Excel
Database software: Microsoft Access
Presentation software: Microsoft PowerPoint
Communication software: Microsoft Outlook
onitor and speakers.
ommunication software and MSN
ata application: it includes editing documents,
reports and documents and
modifying digital images.
ata storage: office records, documents and various kinds of multimedia materials
such as scanned forms, voice mails and videos recorded during video conferencing
devices can be used to store the data su
ch as hard disk
Data Exchange: I t can be carried out through electronic communication channels such
mail, voice mail and fax.
Data management: the primary objective of office
is to manage data from
all aspects of a business including inven
tory records, financial plans.
educing company expenses
and inform all the employee quickly.
e should set up a monitoring server that has monitoring software and communication
software installed. When the
monitoring software detects any errors or problem us of
any server, it would forward the problem to the administrator.
he advantage of using office automation :
with a computer network, many digital communication
mail. These powerful communication channels can complement
traditional communication methods and they are more effective for transferring digital
files and easier to work.
educing company expenses
the operating cost of office automation software is l
space by storing document digitally.
t monitors a network for threats from the outside, a network
monitoring system monitors the network for problems caused by overloaded or
crashed servers, network conne
ctions or other devices.
ommunication software and telephone line. It monitors managing address books,
appointment calendars and e
atabase software and spreadsheet.
he data in database software is stored in the form
of records with
a specific structure. Database software provides tools and functions for efficient data
access and generating reports.so it can record and print the sales receipts, produce
daily and monthly sales reports and keep track of the inventory sta
mage editing software and video editin
omputer A: keyboard, mouse, printer, hard disk
omputer B: keyboard, mouse, hard disk, scanner, a photo printer, DVD writer.
Software: communication software
card, router/switch, broadband modem.