Learning Event Workflow for TTLs and Teams

architectgroundhogInternet and Web Development

Dec 4, 2013 (3 years and 10 months ago)

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PLATO

Input




Funding

Identification

Statement of

Expenditures



Payment of

Invoices

and claims

Phase 1:
Planning

Beginning of FY

or 4/5 m. ahead

Phase 2:
Preparation

4 to 1 months ahead

TTL/ and Partner (if appl)

Phase 3

Delivery

Phase 4

Closure

w/in 4 weeks


Pre
-
Activity

(TTLs/Managers)

Identification

Region/Country,

Audience,

Mode

(F2F, DL, EL)

Dates

Set

Participants’

Fees

Content

Design/

Results

Planning


Participant
Invitation/Registration

Hiring of

International

Speakers

TOR/Contract


Curriculum Dev.


Speakers/
Consultants


Sessions Format

Content

Tr. Materials

Marketing
:


Website


Brochure


Announcement

With Comm. T.

Participant

Nomin/Invitations

(Country

Procedures
)

Sharing of Responsibilities between WBI TTL and Partners

Sponsored

Participant

Travel/Visa


Allowances

(disbursement

arrangements)


Hotel

Fee Collection

(Self
-
Financed

Participants)

Meeting

Venue/Space
:

Plenaries/Break
-
outs

Exhibition space

Special features



Logistics Preparation
:


Hotel & other

suppliers’ contracts


Mtg Space seating


Equipment


Audio Visuals


Food & Beverage


Airport Transfer


Ground Transp.


Field Trips


Training Materials


Supplies/Badging


Certificate preparation


Protocol/Security


Insurance

Event

Logistics

CRS

Database

Registration

On
-
Site

Registration
:


Badge distribution


Meeting folder

Supervision of

Logistics

Disbursement

Of Funds:


Participants

(sponsored)


Service Providers

Management

of Speakers &

Session Delivery


In CRS

Update

Participants

And confirm

number of hours

Back
-
to
-
Office

Report (
BTOR
)

Hiring of

Local

Consultants

Plan how to

show change in

Capacity/Results

Learning Event Workflow for TTLs and Teams
(main tasks for a FTF event, does not include all steps)

Agenda
&

Topic

Development

Initiative

Design


Discussions

Approval

Awarding of

Certificates

Travel prep.

SMO

Reconcile

Income from

Participants/

Close sub

accounts

Results/AUS

Create AIS


Concept Note


(portfolio

reviews,

concept note

Reviews, etc)

Hi
-
Tech:

Internet connection

Hi
-
tech equipment

Audio
-
Visual Equipment

VC equipment

Participant Insurance

Sessions,
Participants &
Logistics