Outreach Video Training

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Nov 2, 2013 (4 years and 1 month ago)

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OREGON Department

of Education

April 1, 2010


Outreach


Video Training


Today’s

Agenda

Welcome


Discipline Incidents




Before we
start….



Handouts



Presentation Slides



Live Streaming Video

https://district.ode.state.or.us/search/page/?id=95

ODE District web site > Training > Video Training

Training Materials

Training at your convenience!



Must be installed



contact technical support


1.
RealPlayer




Live Streaming Video

http://www.ode.state.or.us/search/results/?id=336

http://www.ode.state.or.us/ > Initiatives >

e
-
Learning > Live Streaming Video Access

WebEx Training

Day of training:


Go to the District website





Click on Video Training


Click on Video Training 2009
-
2010


Click on the WebEx link for the collection


Enter your name, and email address


Click the Join Meeting button


Data Enterprise



Advisory Groups


Schedule of Due Dates



https://district.ode.state.or.us/apps/info/

ODE District web site > Data Enterprise >
Schedule of Due Dates (SODD)


Helpful Links


Contact


Helpful Links
:
SODD


Collection Info


Audience


Dates


School Year


Contact


Helpful Links
:
SODD


Documentation


Public
Reports (
Data
Collection Values
)


Reports


Dates


Audience


News


News Announcements


RSS Web Feeds

https://district.ode.state.or.us/search/page/?id=174

ODE District web site > News > RSS Web Feeds


Helpful Links


Help


Browser Issues


Outstanding Issues

https://district.ode.state.or.us/issues/

ODE District web site > Help > Outstanding Issues


Helpful Links

Browser Requirements




Internet Explorer



Cookies Enabled



JavaScript Enabled



IE 8.0, compatibility view
enabled

https://district.ode.state.or.us/search/page/?id=46


Search


Helpful Links


Send


Files

Central Login

Provides secure access to

the ODE External Network

or Extranet



Access is controlled by the District


Security Administrator




Each user must have a
username


and
password

Password Requirements



Cannot be previous password



6 to 20 characters long



Contains
3

of the 4:



Uppercase letter



Lowercase letter



Digit (number)



Special Characters (!)



Expires every 90 days

Central Login
-

Password

New User



Request
Password

1.
Type your user name & leave “Password” field blank.

2.
Click on [
Login
] button
-

a message stating password
is missing or invalid.

3.
Click on [
Request Email
] button.

4.
You will receive an ODE e
-
mail with password in it.

5.
Open

e
-
mail,
copy

password,
return

to login screen
and
paste

it in Password box.

6.
Verify/type your user name & click on [
Login
] button.

7.
Prompted to
type

new password in "New Password"
field;
re
-
type

it in "Repeat Password" field.

8.
Click on [
Save
] button at bottom of screen.

9.
Click on “Applications” to view the list.

Applications List

Central Login


Home Page

Central Login



Central Login User Guide


ODE District web site > Collections > Application Systems
> Web Security

https://district.ode.state.or.us/apps/info/docs/centrallogin_ug.doc


District Security Administrator

-

need a user name
and password
or

permissions


ODE District web site > Quick Links > Find Security
Administrator

https://district.ode.state.or.us/apps/login/searchSA.aspx



Technical issue

(Email change


unable to login)


ODE Help Desk:
503
-
947
-
5715


Email:
ODE.Helpdesk@state.or.us

Discipline Incidents Collection

Data collection location:

https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=228


Data Owner


Scott Hall

(503) 947
-
5628



Opens


April 29, 2010


Closes



June 30, 2010

Discipline Incidents Collection


The Discipline Incidents collection
maintains 6 documents that provide
necessary information that will assist in
completing the collection.



Discipline Incidents collection meets
current federal and state reporting
requirements for discipline data.

Discipline Incidents Collection

Data Elements


Row 1
-

55


(General Consolidated Collection data
fields) data fields located in SSID record in SSID System



Row 56
-

70


data fields pertaining to Discipline
Incidents



Discipline Incidents Collection File Layout can be access
under the Documents section on
Discipline Collection
Details

webpage
(check for updates).

Discipline Incidents Collection

Student Level Collection



Student collection, not an institution level
collection


All Suspensions, Expulsions, Removals and
Truancies events must be reported


2009
-
10 Discipline Data


Suspensions, Expulsions, and Removals are
entered for ALL (regular and special education)
students in the Discipline Incidents collection

Collection reflects student records for the
2009
-
2010 school year.




Student collection reflects records from July 1, 2009

through June 30, 2010.


NOTE
:

If expulsion/suspension/removal extends past
June 30, 2010 (i.e., into the 10
-
11 school year) enter the
event in the 09
-
10 Discipline Incidents collection only.

Discipline Incidents Collection

Collection opens April 29, 2010


Upload files


Web Submission

Technical issues contact:


ODE External Help Desk 503
-
947
-
5715


Program issues contact:

Scott Hall


Safe & Drug Free Schools

503
-
947
-
5628,
scott.hall@state.or.us

Discipline Incidents Collection

Collection closes June 30, 2010



Prior to June 30

review and fix any errors

that are
displayed in the

Error Management / Review Errors



or
Housekeeping

to

delete submitted files associated
with errors

in Review Errors



NOTE
:
Only records that are
error free

can be
posted
and accepted
.

Discipline Incidents Collection

Discipline Incidents Collection

Collection closes June 30, 2010


The Reports section has a number of tools for district use to
verify that submitted records have been received and
posted by ODE.


Review reports
BEFORE

June 30

to verify that all files have
been submitted and are correct.


Please verify data in collection summary report.


Final Verification: Consolidated Collection Status Tracking
screen. District level staff is required to verify that all data
submitted (by district / schools) is complete and accurate.


Click on the
green check

mark

next to the collection
and your name, date, time,
and statistics will be
entered.

Then

your
submission is Final.

Collection closes June 30, 2010


July, 2010



Report Validation window for
Report Card

opens to display safe/unsafe status based on Discipline
Incidents data submitted


Verification is optional during
this window.
(Report Validation window dates to be
determined.)


August 7, 2010



Unsafe School Choice/ Persistently
Dangerous Schools Notification
: Districts are notified
by ODE based on Discipline Incidents data submitted.

(Dates will be determined from close of Report Validation
window.)

Discipline Incidents Collection

July 2010


Report Validation Window

Looks
similar to
this screen


Discipline Incidents Collection


August

-

Persistently Dangerous Schools Parent
Notification
-

Districts must notify parents of
Persistently Dangerous status
14 days prior to the start
of school

and offer parents a chance to relocate to
another school.


The following link provides detailed information regarding
Persistently Dangerous School status:

Discipline Incidents Collection

http://www.ode.state.or.us/opportunities/grants/nclb/title_iv/a_drugfree/unsafeschchoiceo
ption.doc


Discipline Incidents Collection


File layout format, code information and
instructions are located on the
Schedule of Due
Dates

page at the ODE District web site.




Click on the Discipline Incidents 09
-
10 link or go
to
https://district.ode.state.or.us/apps/info/DataCllct
nDetail.aspx?id=228


Will I need to enter suspension, expulsion,
and removal incident days for a student who
does
not

have a disability

(Is not on an IEP)
?



Yes.

Incident days are required for
all

students.

Q.

A.

Discipline Incidents Collection

What is an administrative law judge?


An administrative law judge (ALJ) is
appointed by the Office of Administrative
Hearings.


“Removal by administrative law judge” is a
very rare occurrence. The ALJ does
not

conduct district hearings for suspensions or
expulsions.

Q.

A.

Discipline Incidents Collection

Do I need to enter data about the type of
disability the student has?



Yes.

If item # 39, “
special education
flag
”, is marked “
Yes
”, then item
#56

must contain a valid number
.

Q.

A.

Discipline Incidents Collection

11/3/2013

Discipline Incidents Collection

Line 56
-

58

50 =

Discipline Action Date:
mmddyyyy

51 =

Discipline Action Type Code:


1


Expulsion


2


In
-
School Suspension


3


Out
-
of
-
School Suspension


4


Truancy


5


Removal to an Alternative Setting

57 =

Discipline Action Date:
mmddyyyy

58 =

Discipline Action Type Code:


1


Expulsion

2


In
-
School Suspension


3


Out
-
of
-
School Suspension


4


Truancy 5


Removal to an Alternative Setting

56 =

Student’s Primary

Disability:

Discipline Incidents Collection

Line 59

59 =

District Incident Code:
This is an ID
assigned by the district to

uniquely

identify the incident.


Parameters: 10 characters, variable,
meaningful to district office.

Example:

1234 2 0001A

SchInstID

Incident type code

Incident #

Discipline Incidents Collection

Line 60
-

62

60 =
Primary Offense Type Code

61 =

Secondary Offense Type Code

62 =

Tertiary Offense Type Code

11/3/2013

Discipline Incidents Collection

Line 63
-

65



63 =
Primary Weapon Type Code

64 =

Secondary Weapon Type Code

65 =

Tertiary Weapon Type Code

11/3/2013

Discipline Incidents Collection

Line 66
-
68

66 =
Discipline Modifier Code



0
-

Not Applicable, 1


Less then 1 year and



2


Removal by ALJ

67 =

Discipline Days: Records school days



Enter 1 day as 1.0; half day as 0.5


68 =

Interim Services Flag:


If the Discipline Action Code is:

Then

the Interim Services Flag options are:

1
-

Expulsion

Y or N

2
-

In
-
School Suspension

Y

3
-

Out

of School Suspension

Y or N

4
-

Truancy

Blank (Not Applicable)

5
-

Removed to an Alternate
educational Setting

Y

Discipline Incidents Collection

Line 69

69 =

Violent Criminal Offense Arrest Flag:
Indicates
that the incident resulted in the student’s arrest
for a violent criminal offense.



Can only be marked Yes (Y) for:




Action Type Code 1 (expulsions) and;



Offense Type Codes 1100, 1300, 1699, 1700, 2000, 2300, 2600,




2700, 2800, 3000, 3200, 3500, 3700, 8000