Vendor Information Vendor Name: Alaska IT Group By checking this ...

TOPS Response Form v1.2

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VENDOR INFORMATION

Vendor Name:

Alaska IT Group



By checking this box,
I
,

Sander Schijvens

for
Alaska IT Group
,

represent that I am authorized to
and do

bind

the
vendor to this response.
I certify that all of the information provided herein is true
and accurat
e, to the best of my knowledge.

I underst
and that the discovery of deliberately
misrepresented information contained herein may co
nstitute grounds for cont
r
act termination

and
removal from the vendor pool
.


TABLE OF CONTENTS


PROJECT
APPROACH

................................
................................
................................
..

2

RISK ASSESSMENT

................................
................................
................................
......

3

EXPERIENCE/QUALIFICATIONS

................................
................................
..................

5


GENERAL INSTRUCTIONS

Vendo
rs must
use the
template

set out herein

for s
ubmi
ssion of their
response to a
TO
PS

Request Form
,
including 10
-
point Arial font.
Modifications to the format of this template

(e.g., altering font size, altering
font type, adding colors, adding pictures etc)

will result in
the rejection of your response
.

Other than as requested on this

page, y
our
response

must be “cleansed” of any identifying names or
information.
Do not list any names/information
in Project Approach, Risk Assesement, or
Experience/Qualifications
that can be used to identify your firm. The inclusion of identif
ying

infor
mation may result in
your response

being
rejected
.

PROJECT APPROACH

Provide

a concise
and detailed
summary of
your

approach to delivering the services
described in the
TO
PS Request Form
. Th
e

summary

must
demonstrate
your

understanding of how to successfully
complete the
w
ork

in a way that meets the
s
tate’s needs.

Project Approach cannot exceed
one

page
.


RISK ASSESSMENT

Itemize potential
controllable

and
non
-
controllable

risk
s

associat
ed with providing the services
described in the TO
PS Request Form

and concisely describe how you will mitigate each risk.

Risks

cannot exceed
one

page.

You
may add/delete additional rows to identify additional risks

and

solutions, but do not exceed the page limit
. Do not include any
cost

or marketing

information.


EXPER
IENCE/QUALIFICATIONS

Describe
your experience and qualifications specifically as they pertain to the services described in the
TO
PS
. Do not include names or information that can be used to identify your firm

or the proposed
resource(s)
.

Experience/Qualifications

cannot exceed
two

page
s.

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PROJECT

APPROA
CH

BEST VALUE PROCESS ONLY:

EVALUATOR
NAME:






SCORE:

10


5


0

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As the architect of the IERS, our company understands the importance of IERS, its principal
components, and the importance of working closely with the Agency Project Manager and other
IERS
team members to ensure that a coordinated approach is taken to this project.


We are proposing two Application Developers for this project

for a total of 138 hours of senior
development support on tLandings
. Our primary Application Developer has si
gnificant experience with
the IERS system and will serve as the project lead for this Task Order. Our second application developer
has some experience with IERS and
other fisheries applications
with the National Marine Fisheries
Service.


Our staff will initially work with the Agency Project Manager to review the list of JIRA issues that need to
be addressed to meet the target deadline of March 31, 2013. After the initial priority issues are identified,
we will work with the Agency Project

Manager and
Agency
Developer to address the issues that can be
completed within the budget allowed. We will work within the existing project management structure to
ensure all issues are prioritized and coordinated accordingly.
We will use the XP method
ology for
development. If things come up, either new features or problems with what has been specified initially in
JIRA, we will work with the users in reprioritizing our efforts as directed/approved by the Agency Project
Manager.


W
hile

attend
ing

and par
ticipat
ing

in weekly steering committee meetings and daily standup meetings of
IERS technical staff
, we will

ensure any coordination required

for tLandings JIRA issues
. Any issues
encountered during the project will be brought up immediately and addressed
at the steering committee
level if they cannot be resolved at the daily standup meetings.


We will provide regular updates in JIRA and provide monthly status reports to track progress on all
issues. We will use our automated job management and time tracking as backup to our monthly invoices.
Within
our

time sheet program, each employee has its o
wn set of tasks, each of which includes a client
and a project. Each project is further subdivided into activities appropriate to the project, such as analysis
or meeting attendance. Our staff records the time they spend working on projects in their daily
time
sheets. When a month is completed, this data is passed to the accounting system, where the activities of
all employees are pooled and sorted by project. Work
-
In
-
Process journals (reports that summarize each
project) are produced, and then reviewed and

approved by the project managers. Finally, the invoices
are created, based upon the approved items in Work
-
in
-
Process, and are delivered to the clients. The
invoices include timesheets that show time spent, hourly rates, and description of work, person na
me,
and total cost for the work.


RISK ASSESSMENT

BEST VALUE PROCESS ONLY:

EVALUATOR
NAME
:


SCORE:
10
5
0

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I
RISK: Unavailability of department staff

DESCRIPTION: Insufficient staff availa
bility and staffing changes can cause timelines to

slip.

SOLUTION: We will work with the agency to identify the primary contact person and a

back
-
up person for when the primary contact person is not available.


RISK: Insufficient budget

DESCRIPTION: Ev
en though schedules and desires are well defined, we may encounter

unknowns in the project that can prevent the task from being completed on schedule

and/or impact the budget.

SOLUTION: Maintaining constant communication with the client and discussing priorities

on a regular basis will ensure high priority tasks are completed on time. Using tools for

tracking the requirements/changes, our internal job management software, coup
led with

regular reporting and meeting intervals, this risk will be mitigated.


RISK: Deliverables do not meet the expectations of the customer.

DESCRIPTION: Deliverables can meet general goals but miss subtleties or sub
-
requirements desired by
the clie
nt.

SOLUTION: Daily in
-
situ communication coupled with weekly status meetings and monthly status reports
will minimize the possibility of this. Further, developers will address questions with the product owner
instead of making decisions without proper co
nsultation with the client.


RISK: Deliverable deadlines are unattainable.

DESCRIPTION: Even though schedules and desires are well defined, there are many unknowns in a
project that can prevent the task from being completed on schedule.

SOLUTION: Maintai
ning constant communication with the client and discussing priorities on a regular
basis will ensure high priority tasks are completed on time. Using tools such as our internal project
management software (JMS), coupled with regular reporting and meeting i
ntervals, this risk will be
mitigated.


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EXPERIENCE/QUALIFICATIONS

BEST VALUE PROCESS ONLY:

EVALUATOR
NAME
:



SCORE:
10
5
0

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Company Experience


Ou
r company is uniquely positioned to provide the requested services in this Task Order because of our
considerable experience and skills in providing the services requested. We began working with fisheries
agencies in 1998 and performed under numerous contr
acts to analyze, produce requirements and
develop applications and/or provide application enhancements for fisheries agencies. Beginning in 2001,
our company has been highly involved in architecting and developing of the Interagency Electronic
Reporting Sy
stem (IERS). We conducted the original feasibility study and needs assessment for the
IERS, a study that led to the successful implementation of that system. Our work in developing the IERS
has given us unequaled experience in balancing the interests of ma
ny seafood industry and fishery
management stakeholders.


Because of our prior experience, our company and the individuals proposed for this project have a strong
and solid understanding of the database and system design as well as the experience and expe
rtise in
the technologies required for the work; including over 6 years of experience in Solaris, Oracle, JBoss,
Java Swing, Java Servlets, XML, Jasper Reports, and components of the Google Web Toolkit (GWT).

In addition to the work on IERS, our company ha
s completed a wide variety of fisheries. For example,
the AD&FG Commercial Fisheries Division manages the communication of fisheries openings, closings,
harvest limits, and general announcements. AD&FG contracted our company to design and implement a
solu
tion to facilitate that task with the goal of a Web interface for internal management of news releases
and public Web and mobile interfaces for accessing news releases. We first produced a software
requirements specification that provided an overview of th
e existing business processes and
technologies, and requirements for a solution, and then designed and developed the News Release
system. The News Release system includes maintaining news release metadata, storing PDF and Word
documents, and providing meth
ods for distributing the documents to the public via Web, email and fax.
The technologies used in this project include Adobe Flex, Java 1.6, Apache Tomcat, and Oracle.

Proposed Team and Experience


We are proposing two individuals for this project. Our team has supported solutions using Oracle related
products and services. In addition to work with ADF&G, we have supported other clients that use Oracle
extensively.


Our primary Senior Applications

Developer for this effort has extensive experience in the analysis and
development of fishery data collection and reporting systems. Beginning in 1997, he has worked with
NMFS implementing data collection systems using ATM credit card terminals and Web ap
plications. He
has worked on fishery data reporting projects for NMFS, ADF&G, IPHC, and PSMFC. He has 30 years of
information technology experience, with a history of designing systems that are both cost effective and
extendible, allowing the systems to ev
olve to meet new business challenges. His project strengths and
experience include the following:

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EXPERIENCE/QUALIFICATIONS

(CONT.)


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•
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-
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TOPS Response Form v1.2

Response
#:
0062
-
11
-
13
-
01



Page
8

of
8

EVALUATOR
NON
-
CONFLICT OF INTEREST STATEMENT



By checking this box,
I certify that neither I
,


,

nor any member of my immediate family has a
material personal or financial relationship with
this

vend
or or to a direct competitor of
this vendor
. I
further certify that no other relationship, bias or ethical conflict exists which will prevent me from
evaluating
this response

solely on its merits and in accordance with the evaluation criteria.


Furth
ermore, I agree to notify the
Task Order Manager

if my personal or financial relationship with
this
vendor

is altered at any time during the evaluation process. If I am serving as the Procurement Officer of
record I agree to advise my supervisor of any ch
anges that could appear to represent a conflict of
interest.


EVALUATOR
NOTES


To be completed by
requesting agency evaluator(s).


Comments
MUST be
recorded

for any section receiving a

Best Value

score of 10 or 0. Comments
must be concise

and objective

and refe
r to or quote

the portion of the

response that led to the
score.


PROJECT APPROACH








RISK ASSESSMENT








EXPERIENCE/QUALIFICATIONS