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Web2013 Project

Last update:
04/11/2013 09:33

Version
1.1.
5

Andy Brady

Livelink/Projects/

/
WEB2013/Initiation/WEB2013.doc

Page
1








ECMWF “Web2013”

Project


Version
1.
1.
5

04/11/2013 09:33:00



Web2013 Project

Last update:
04/11/2013 09:33

Version
1.
1.
5

Andy Brady

Livelink/Projects/

/
WEB2013/Initiation/WEB2013.doc

Page
2


Version

Date

Change

Originator


1.0.1

21/07/2011

1
st

draft

Andy Brady

1.0.2

04/08/2011

2
nd

draft

Andy Brady

1.0.3

24/10/2011

U
pdates based on feedback from BR

Andy Brady

1.0.4

10/12/2011

C
orrections

Sue Dunning

1.0.5

11/12/2011

U
pdates driven by project training course and
feedback from WZ

Andy Brady

1.0.6

11/12/2011

Various updates, including clarification of the
roles of the project board

W Zwieflhofer

1.0.7

12/12/2011

C
orrections

Andy Brady

1.0.8

09/01/2012

U
pdates to objectives and resources

Andy Brady

1.0.9

09/01/2012

U
pdates to resources

Andy Brady

1.0.10

12
/01/2012

Footers ISO style and minor styling

Andy Brady

1.0.11

13/01/2012

Updates to

people
in R
esources

Andy Brady

1.1.0

13/01/2012

Draft Release to Project Team (no changes)

Andy Brady

1.1.1

31/01/2012

Modifications to phase dates. More
details on
resources

Andy Brady

1.1.2

31/01/2012

Change to canonical location in livelink

Andy Brady

1.1.3

02/02/2012

Replaced Joanne J with Annette J

Andy Brady

1.1.4

09/02/2012

Added Mark Rodwell and Magdalena

Andy Brady

1.1.5

21/02/2012

Footer updates for livelink reorganisation

Andy Brady




Web2013 Project

Last update:
04/11/2013 09:33

Version
1.1.
5

Andy Brady

Livelink/Projects/

/
WEB2013/Initiation/WEB2013.doc

Page
3


Project:




Web2013


Start event:



Inclusion in 1
-
year plan 2012

Start date:



1st
February

2012

End event:



Final release

of new www website

End date:



1st
February

201
4

Objectives
:



Significantly
update our public and external facing website both in terms of content and overall
usability, taking into account the ECMWF Strategy and the work that was done previously in the
WREP project.



Define the target audiences of the web service and the content t
hey require, its presentation and
organization.



Develop
an acceptable template design, navigation schema and information architecture, taking into
account best practice in website design

and future design directions.



Define requirements of ECMWF content
providers.



Identify and establish the resources and processes required to govern and maintain the website content.



Replace, develop or re
-
develop the content management (editing) service.



Develop a new “Charts” module and migrate production of all existing

charts (meteorological and non
-
met).



Replace, develop or re
-
develop the front
-
end website taking into consideration the work of the previous
WREP project. This specifically includes but is not limited to consideration of Access Control and
Search.



Develop
ment and implementation of a migration plan.


Non
-
objectives:



Specific functionality
enhancements to ecCharts



Data Services websites



Development of an on
-
line
job application portal

WebMARS



Standalone websites (GMES,
EFAS, ERA
-
CLIM)



The webmail service


Milestones
:

ID

Description

Date

1.1.1

Project kick off

01.02.12

1.2.5

Report on users/
content
audit

01.06.12

1.3.3

Website design mockup

01.08.12

1.3.7

Website design

01.03.13

1.4.4

Web
CMS prototype

01.05.13

1.4.7

Availability of alpha website

01.03.13

1.7.6

Beta release of new website

01.12.13

1.7.8

New website released

01.02.14

1.1.4

Project complete

01.02.14


Project phases:



Project Management



User and content analysis



Website design



Content Management
System



Technical

Infrastructure



Meteorological



Implementation

Resources/costs:

Description

OD analysts

36 PM in 2012

36 PM in 2013

AD and RD project members

Between 10% and 30% of their time for the duration of the project


Project
owner
:



Walter Zwieflhofer

Project manager:



Andy
Brady

Web2013 Project

Last update:
04/11/2013 09:33

Version
1.
1.
5

Andy Brady

Livelink/Projects/

/
WEB2013/Initiation/WEB2013.doc

Page
4


1.

Background

ECMWF
’s web

s
ervices were initially developed in 2002 to provide members of the public
and our Member States with greater and more flexible access to ECMWF information and
forecast data.

Since 2002 the website has not been significantly
changed in terms of design, layout or
structure. Content has continued to be added but without high level editorial management.
The quality of the existing content thus varies considerably from area to area. Emphasis has
been given to content that meets th
e requirements of our Member State customers,
particularly in terms of tools and documentation that are specifically not available to
members of the public or the wider research community. Alongside user expectations, web
technologies have also evolved con
siderably during the period and quite recently there has
also been considerable growth in the use of gesture based devices (smart phones and tablets),
a use profile which it is believed will accelerate further in the coming years.

Our users and members of
the public now have higher expectations of what should be
available to them via the website and the level of service that should be provided. There are
also indications that consideration needs to be given to significantly refresh the website in
terms of c
ontent, presentation, organisation and technical approach.

At the beginning of 2009, focus was given to a two year project (WREP) which would
develop a web
-
based interface to ECMWF forecast charts specifically for the use of
forecasters. This project speci
fically excluded the update of the public web service but did
aim to develop a new service that could be used to underpin the re
-
develop
ment of the public
web service.

The Web2013 project will result in a comprehensive review and

update of
our other extern
al
web service.



Web2013 Project

Last update:
04/11/2013 09:33

Version
1.1.
5

Andy Brady

Livelink/Projects/

/
WEB2013/Initiation/WEB2013.doc

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5


2.

Project Organisation

Role

Name

Title

Project
Owner

(Delivery)

Walter
Zwieflhofer

Director of Operations

Project Steering Group

(Corporate image)

Nyall Farrell

Director of Administration

Project Steering Group

(User needs and content
updates)

Erland Kallen

Director of Research

Software Architect

Baudouin Raoult

SW Architect

Project Manager

Andrew Brady


Phase: Content

Leader : Manfred Kloeppel


Julie Palmer

& Helene Brady

Annette Juckes

&
Bob Riddaway

Sarah Keeley

&
Dick Dee

Magdalena and Mark Rodwell

Hélène Blanchonnet

Umberto Modigliani

Kass Schmitt

& Tim Orford

Cihan Sahin

Web Design Consultant

(External)


Phase: Design

Leader: Kass Schmitt

Manfred Kloeppel

Sarah Keeley

& Bob Riddaway

Julie Palmer

Hélène Blanchonnet

Tim Or
ford

Web Design Consultant

(External)





Phase: Content Management

Leader : Hélè
ne Blanchonnet

Hélène Brady

Sarah Keeley

Cihan
Sahin

Umberto Modigliani

Kass Schmit
t & Tim O
rford

Andy Brady


Phase: Technical Infrastructure

Leader : Carlos Valiente

Helene Blanchonnet

Cihan Sahin

&
Andy Brady


Phase:
Charts

Leader : Cihan Sahin

Dick Dee

Sylvie Thepaut

&
Stephan Siemen

Peter Bispham

Juan José Domínguez

Carlos Valiente

& Tim Orford


Phase: Implementation

Leader :
Umberto Modigliani

Julie Palmer

&
Hélène

Brady

Annette Juckes

Sarah Keeley

& Dick Dee

Hélène
Blanchonnet

Kass Schmitt

&
Tim Orford

Sylvie Thepaut

& Stephan Siemen

Peter Bispham

&
Cihan Sahin


Web2013 Project

Last update:
04/11/2013 09:33

Version
1.
1.
5

Andy Brady

Livelink/Projects/

/
WEB2013/Initiation/WEB2013.doc

Page
6



3.

Responsibilities

In short, the roles and responsibilities in the project are:



The Project Owner
represents the interests of ECMWF, assigns and supports the
project team and supervises the project manager.



The Project Steering Group is responsible for seeing respectively that the corporate,
operational and research strategic interests of the Centre ar
e applied through the
project. It is responsible for making resources available for the project and accepting
all project deliverables. The PSG is made up of:

o

A person responsible for the corporate image that we wish to project to the
outside world (“Corpo
rate image”)

o

A person responsible for ensuring that we create a reliable and supportable
basis for the delivery of information and forecast products (“Delivery”)

o

A person responsible for ensuring that the needs of internal/external users are
met and that w
e establish sustainable processes for keeping the new website
up to date (“User needs and content updates”).

One of the above will also be the Project Owner.



The Project Manager is responsible for the day
-
to
-
day running of the project and is
responsible
for maintaining all communication and documentation of the project. The
Project Manager is responsible for communicating issues that affect the scope of the
project to the Project Owner.



The leader of a phase is responsible (with guidance from the Project
Manager), for the
progress in their phase and should identify and report project related issues to the
Project Manager. The phase leaders may also attend Project Board meetings if required
to discuss progress.

4.

Communication

Project
Steering Group
meetings
are
comprise
d of

the members of P
SG

itself
,
the Project

Manager and the Software Architect
.

Anyone else from the wider development team
,
particularly the individual phase leaders,

may attend as and when the need arises, for example
to give more detailed pr
esentations or to discuss
particular
issues. Project
Steering Group

meetings will be held approximately every three months and especia
lly aligned to major
milestones.



Web2013 Project

Last update:
04/11/2013 09:33

Version
1.1.
5

Andy Brady

Livelink/Projects
/…
/WEB2013/Initiation/WEB2013.doc

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7












5.

Work breakdown structure


Project Management
01
.
02
.
14
01
.
08
.
11
1
.
1
Audit and Discovery
01
.
06
.
12
01
.
02
.
12
1
.
2
Web Design
01
.
03
.
13
01
.
06
.
12
1
.
3
Content
Management System
01
.
03
.
13
01
.
02
.
12
1
.
4
Technical
Infrastructure
01
.
06
.
12
01
.
02
.
12
1
.
5
Charts
01
.
03
.
13
01
.
09
.
12
1
.
6
Implementation
01
.
02
.
14
01
.
04
.
13
1
.
7
Initiation
01
.
02
.
12
01
.
08
.
11
1
.
1
.
1
Planning
01
.
03
.
12
01
.
02
.
12
1
.
1
.
2
Execution
01
.
01
.
14
01
.
03
.
12
1
.
1
.
3
Closure
01
.
02
.
14
01
.
01
.
14
1
.
1
.
4
Web
2013
1
Define Customers
01
.
03
.
12
01
.
02
.
12
1
.
2
.
1
Analyse Logs
01
.
03
.
12
01
.
02
.
12
1
.
2
.
2
Audit Content
01
.
03
.
12
01
.
02
.
12
1
.
2
.
3
User Survey
01
.
06
.
12
01
.
3
.
12
1
.
2
.
4
Analysis
&
Report
01
.
06
.
12
01
.
05
.
12
1
.
2
.
5
Navigation
/
Organisation
01
.
08
.
12
01
.
06
.
12
1
.
3
.
1
Design
/
Layout
01
.
08
.
12
01
.
06
.
12
1
.
3
.
2
Web Site Mockup
01
.
08
.
12
01
.
06
.
12
1
.
3
.
3
Review
01
.
09
.
12
01
.
08
.
12
1
.
3
.
4
Implementation
01
.
11
.
12
01
.
09
.
12
1
.
3
.
5
Testing
01
.
02
.
13
01
.
11
.
12
1
.
3
.
6
Acceptance
01
.
03
.
13
01
.
02
.
13
1
.
3
.
7
Requirements
01
.
03
.
12
01
.
02
.
12
1
.
4
.
1
Survey
01
.
03
.
12
01
.
02
.
12
1
.
4
.
2
Procurement
01
.
06
.
12
01
.
03
.
12
1
.
4
.
3
Development
including early
prototype
01
.
09
.
12
01
.
03
.
12
1
.
4
.
4
Integration
01
.
11
.
12
01
.
09
.
12
1
.
4
.
5
Testing
01
.
02
.
13
01
.
11
.
12
1
.
4
.
6
Servers
01
.
04
.
12
01
.
02
.
12
1
.
5
.
1
Forecast Charts
01
.
02
.
13
01
.
09
.
12
1
.
6
.
1
Other Charts
01
.
02
.
13
01
.
09
.
12
1
.
6
.
2
Your Room
01
.
02
.
13
01
.
09
.
12
1
.
6
.
3
Static Content
Migration
01
.
06
.
13
01
.
04
.
13
1
.
7
.
1
News Migration
01
.
05
.
13
01
.
04
.
13
1
.
7
.
2
New Content
Creation
01
.
06
.
13
01
.
04
.
13
1
.
7
.
3
Committee
Documents
01
.
06
.
13
01
.
04
.
13
1
.
7
.
4
Dynamic
Applications
01
.
07
.
13
01
.
4
.
13
1
.
7
.
5
Beta Test
01
.
12
.
13
01
.
07
.
13
1
.
7
.
6
Acceptance
01
.
01
.
14
01
.
12
.
13
1
.
7
.
7
Final Release
01
.
02
.
14
01
.
01
.
14
1
.
7
.
8
Search Hardware
01
.
06
.
12
01
.
03
.
12
1
.
5
.
2
Implementation
01
.
03
.
13
01
.
03
.
13
1
.
6
.
4
Acceptance and
release of Alpha
01
.
03
.
13
01
.
02
.
13
1
.
4
.
7

Web2013 Project

Last update:
04/11/2013 09:33

Version
1.
1.
5

Andy Brady

Livelink/Projects/

/
WEB2013/Initiation/WEB2013.doc

Page
8


6.

Timeline







Version
1.1.
5

Last update:
04/11/2013 09:33

Web2013 Project

Page
9

Livelink/Projects/

/
WEB2013/Initiation/WEB2013.doc

Andy Brady


7.

Detailed Resources

Name

PM

Audit

Design

CMS

Tech

Charts

Migration

DO

0.6%













DA

0.6%













DR

0.6%













Software Architect (BR)

1.2%

5.0%

5.0%

5.0%



5.0%

5.0%

Project Manager (AB)

10.0%













Manfred Kloeppel



10.0%

10.0%







10.0%

Julie Palmer



10.0%

10.0%







10.0%

Helene Brady



10.0%



10.0%





10.0%

Annette Juckes



10.0%









10.0%

Sarah Keeley



15.0%

10.0%

10.0%





25.0%

Dick Dee



10.0%







10.0%

10.0%

Mark Rodwell



5.0%











Magdalena Balmaseda



5.0%











Bob Riddaway



10.0%

10.0%







10.0%

Cihan Sahin



5.0%



5.0%



45.0%

25.0%

Sylvie Thepaut











25.0%

25.0%

Stephan Siemen











10.0%

10.0%

Peter Bispham











25.0%

25.0%

Juan José Domínguez











25.0%

25.0%

Helene Blanchonnet



25.0%

10.0%

25.0%

2.5%



25.0%

Umberto Modigliani



10.0%



10.0%





10.0%

Andy Brady



10.0%

5.0%

5.0%

2.5%

5.0%

10.0%

Tim Orford



25.0%

25.0%



25.0%

25.0%

50.0%

Kass Schmitt



50.0%

25.0%

25.0%





50.0%

Carlos Valiente









25.0%

25.0%

25.0%