How a CRIS can drive improvements in information management

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1 Νοε 2013 (πριν από 3 χρόνια και 9 μήνες)

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University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010

How a CRIS can drive
improvements in information
management

Anna Clements, Data Architect

akc@st
-
andrews.ac.uk


Helen Reddy, Senior Research Policy Officer

hr2@st
-
andrews.ac.uk





University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010






Research assessment in the UK



How we did it



Information management principles



CERIF
-
CRIS : exemplar and enabler


University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010

Research assessment in the UK

Research Assessment Exercises have been going
in UK since 1986


the main purpose being to
distribute public money on the basis of research
excellence.

The last exercise (RAE2008)
determined the distribution of a third of
research income in UK > £1.5 billion.

It also affects reputation and league
tables … so the two main things a
researcher is motivated by .. money to
do research and reputation.

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010

RAE2008

50 to 90%

Outputs

Environment

Esteem

Expert peer review


Up to four outputs



Research strategy,
students, income and
infrastructure

Prizes, fellowships of
learned societies, etc.

5 to 25%

5 to 25%

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010

RAE2008

50 to 90%

Outputs

Environment

Esteem

Expert peer review


Up to four outputs



Research strategy,
students, income and
infrastructure

Prizes, fellowships of
learned societies, etc.

5 to 25%

5 to 25%

Informed by
citation analysis

Research environment

Research strategy,
students, income and
infrastructure

Impact

Impact statement with
case studies
-

one per
5/10 staff submitted

Proposed for REF 2014

60%

25%

15%

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010


Bringing data from across
the University together

Academic independence … and Units!


Going back to 2001

Legacy systems * Lots to check

So how did we prepare for
RAE2008

We expected challenges ….

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010

And so on



University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010



Corrected data at source



Spreadsheets back and forth




Brought data together



Inflexible data views so poor reporting
(not cerif)



Some data accessible online



But much was not .. spreadsheets again


Publications data fit for purpose


But issues with other data

We did some things right

..but could be much better

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010


Improve data management
across the Institution

So how do we reduce burden?

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010



Institutional Asset



No silos * High level



Share Data



Enter once and reuse



Make data accessible



Online * In context

Information management
principles 1

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010



Assign trusteeship



Responsible * Confidence



Make secure



Policy * Technical



Standards



CERIF * Authority files

Information management
principles 2

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010


People

Senior Managers * Data Architect * Data
Managers


Policy

Stewardship * Data Access *
Annual Report


Procedures

Quality control * Data flows


Systems

CERIF
-
CRIS * Joint with Aberdeen * BI Tool



So what are we doing

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010

Uploaded

Bibtex,
Refman

CERIF
CRIS

CERIF
-
CRIS as exemplar and enabler

shared

accessible

trustee

secure

standards

Sherpa
-
Romeo

JISC funded CRISPool

University of St Andrews

How a CRIS can drive improvements in information management

CRIS2010 Aalborg June 2010

Thank you for listening

Anna Clements, Data Architect

akc@st
-
andrews.ac.uk


Helen Reddy, Senior Research Policy Officer

hr2@st
-
andrews.ac.uk