DELAND POLICE DEPARTMENT

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DELAND POLICE DEPARTMENT



Chief William E. Ridgway




Departmental Standards Directive


TITLE: Mobile Data Computers / Department Computers


CODIFIED:

5.13



CFA STD:


34.12 & 34.13





DATE OF ISSUE:


08/01/2011



EFFECTIVE DATE:


08/01/2011



RESCINDS /


08/01/2008

AMENDS:




PAGES:


4



PURPOSE

The purpose of this Directive is to provide Department members with guideli
nes for the use and
security of the Mobile Data Computers (M.D.C.) and all Department computers.


POLICY

It shall be the policy of the DeLand Police Department to use the Mobile Data computers
(M.D.C.) and Departmental computers in combination with sound p
rofessional judgment and the
procedures outlined within this policy.


Due to the ever
-
increasing need for rapid access to information, it is the policy of this Department
to utilize Mobile Data Computers and Departmental computers in order to provide offic
ers with
the quickest means to obtain necessary information. It is also the policy of this Department to
regulate the use of the Mobile Data Computers and Departmental computers in order to promote
officer safety, maintain records security, and records co
nfidentiality.






DEFINITIONS

D.A.V.I.D (DRIVER AND VEHICLE INFORMATION DATABASE)



A state based
computer system that contains information on persons with a Florida Driver’s License or
Identification Card. This information includes names, addresses, so
cial security numbers,
insurance information, vehicle registrant etc.


DEPARTMENTAL COMPUTER



All computers owned by the DeLand Police Department
and the City of DeLand.


FLORIDA CRIME INFORMATION CENTER (FCIC)

-

A computer system which links
local, count
y, and state police organizations (including the FBI) that gives a state
-
wide
wants

check.


FLORIDA DEPARTMENT OF LAW ENFORCEMENT (FDLE)

-

The state agency
responsible for the regulation of law enforcement services within the state.


MEMBER

-

Any sworn or
non
-
sworn employee of the DeLand Police Department.


MOBILE DATA COMPUTER (M.D.C.)

-

A laptop computer designed to be used by members
as a transceiver of data with a main server or another mobile data computer.


NATIONAL CRIME INFORMATION CENTER (NCIC)

-

A

national computer system
located in Washington D.C. that gives a nationwide
wants
check.


SOFTWARE



Electronic instructions and programs that tell the computer what operations to
perform.


HARDWARE


Any mechanical, magnetic, electronic or electrical com
ponent or device in
relation to computer systems.


GLOBAL POSITIONING SYSTEM (GPS)
-

a
satellite

navigation

system

used for determining
a precise location and accurate
time reference

for a specific object
.



PROCEDURES


5.13.1

-

Mobile data computers and departmental computers shall be used only for official
departmental business and under the guidelines of this written policy.

This includes
electronic mail and all approved programs on any City owned computer.


5.13.2

-

The mobile data computer shall be mounted outside of the airbag zone of a vehicle to
prevent injury to the officer if the airbag was to deploy. For this reason, it is c
ritical that
the mount not be adjusted or modified without the approval of the Chief of Police.


5.13.3

-

At no time is the mobile data computer to be used while the vehicle is in motion. When
the vehicle is in motion, the mobile data computer screen will be in t
he closed, secured
position.


5.13.4

-

The use of vehicle to vehicle messaging must be restricted to official business. Use of
vehicle to vehicle messaging may be closely monitored by supervisors who will take
appropriate disciplinary actions to curtail inapprop
riate, excessive or offensive
transmissions. Members shall keep in mind that vehicle to vehicle messages are
considered public record under F.S.S. 119.


5.13.5



Members, other than those approved by the Chief of Police, are prohibited from using
the mobile data

computers and departmental computers for accessing internet based web
sites that are sexual in nature, contain
inflammatory terms, profanity, sexual comments
or innuendo, derogatory racial terms or any other sites that could be considered
unprofessional,
inappropriate or offensive.


5.13.6

-

No unauthorized documents, downloads, program files, pictures, audio or video files
shall be transmitted, received, stored or used on the mobile data computers or
departmental computers.
No unauthorized hardware shall be co
nnected
or attached
to

any
mobile data computer

or departmental comput
er
.


5.13.7

-

No documents, program files, pictures, audio, or video files shall be transmitted to non
-
law enforcement personnel.


5.13.8

-

FCIC/NCIC checks for warrants, vehicle registrations, and dr
iver’s licenses may be
performed using the mobile data computers and departmental computers.


5.13.9

-

No personal information of any DeLand Police Department member shall appear on any
mobile data computers or departmental computers transmissions without the me
mber’s
expressed consent.


5.13.10


-

Any damage to any computers or any non
-
working computers shall be reported
immediately to a shift supervisor and turned in for repair.


5.13.11



Members operating a v
ehicle

equipped with a GPS

unit connected to its mobile data
comput
er shall be responsible for reporting any damage or malfunctions with the GPS
unit immediately to their supervisor.


5.13.12



At
no time shall a member unplug,

attempt to disable
or intentionally hinder
the
intended proper function of a
GPS unit.






SECURITY


5.13.13


-

Each member must complete a DeLand Police Department approved, basic FCIC/NCIC
and D.A.V.I.D. course before being authorized to use any departmental computers.


5.13.14


-

Each member authorized to use the mobile data computer is issued a personal
identificatio
n certificate from F.D.L.E. Members requesting information shall use their
personal identification. Gaining information under another person’s certificate is
obtaining unauthorized access to computer resources and is punishable under chapter
814 Florida S
tate Statutes.


5.13.15


-

Authorized members should not leave the mobile data computer or any other
departmental computer unattended with an active FCIC/NCIC program or D.A.V.I.D
program running. Due to security considerations any known or suspected use of a
mobi
le data computer or departmental computer by an unauthorized person shall be
reported immediately to a shift supervisor.


5.13.16


-

No member shall attempt to introduce any unauthorized new software to a mobile data
computer or alter its existing software. This i
ncludes any programs or data that can be
downloaded from the Internet.



RIGHTS TO PRIVACY


5.13.17


-

Any FCIC, NCIC or D.A.V.I.D. information received from a mobile data computer is
considered confidential and not to be divulged to any non
-
law enforcement per
sonnel.


5.13.18


-

No member has any expectation of privacy for any type of communications or uses of
the mobile data computers or departmental computers.


5.13.19


-

All electronic communications by law enforcement agencies are considered public
record. The DeLand P
olice Department reserves the right to monitor, inspect, and
review any use of the mobile data computers and departmental computers, at any time,
at the Department’s discretion.


Drafted: JFA
-

08 / 2008

Revised: JFA


08 / 2011