Textbook Index

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30 Οκτ 2013 (πριν από 3 χρόνια και 5 μήνες)

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1

Index


Accessories (Windows®), 655

Account names, 561

Account Not Found dialog box, 283

84

Account numbers, 561

Account register, 263

Accountant's Copy of business files, 188

89

Accounting.

See also

Accounts payable; Accounts receivable; General accounting
; Sales


accrual
-
basis, 132

33, 188, 195



depreciation, 198

200, 422

23



prepaid expenses, 196

98, 419

22


cash
-
basis, 195, 419


manual vs. computerized, 5


for payables and purchases, 120

21


for sales and receivables, 41

Accounting preferences, 584

Acc
ounts.
See also specific accounts


asset, 580

82


Balance Sheet, 576


bank, 579

80


changing names of, 190

91, 416

17



effect on subaccounts, 192


Chart of Accounts



adding new to, 75

77, 282



deleting existing from, 193

95, 418

19


credit card, 577

78


drawing, 205


equity, 583


inactivating, 192

93, 417

18


income, 264, 562

63


loans, 578

79

Accounts payable


accounting for, 120

21, 351

52


Aging Summary, 173


graphing by aging period, 176

77, 403

04


petty cash account, 153

56



adding to Chart of Acc
ounts, 153

54



establishing petty cash fund, 154

55



recording payment of expense, 155

56


QuickReport on, 138

39



for a vendor, 175

76


Vendor Balance Summary, 174

75

Accounts Payable Aging Summary, 173

Accounts Payable Graph, 176

77

Accounts Payable L
edger, 121

Accounts Payable Register


bills entered using, 133

36, 386

87


credit in, 147


editing transactions in, 136

37, 387

88


2


QuickReport from, 138

39, 388

90

Accounts Payable Subsidiary Ledger.
See

Vendor List

Accounts receivable, 41.
See also

Invoi
ce(s)


correcting invoices, 62

65, 280

82, 286

88


created in EasyStep Interview, 566


credit memos, 331

33


Customer Center, 335

37


depositing checks, 98

100


graphing, 102

04, 264, 337

38


nonsufficient funds (NDF) checks, 328

31


payments on account, 9
4

95, 318

19


print A/R reports, 57

60


reports, 41, 264, 278

82



Customer Balance Detail, 74

75, 279



Customer Balance Summary, 325

26



printing, 57

60



Transaction List by Customer, 324

25

Accounts Receivable by Aging Period, 337

38

Accounts Receivab
le Ledger (Customer:Job List), 46

47, 109


editing, 51

52, 82

83

Accounts Receivable Register, 41, 263, 280

Accounts Receivable Subsidiary Ledger.

See

Customer List

Accounts topic (EasyStep Interview), 576

83

Accrual
-
basis accounting, 132

33, 188, 415


adj
ustments for, 195

200, 419

23



depreciation, 198

200, 422

23



prepaid expenses, 196

98, 419

22

Accrual
-
basis reports, 221

22, 452

53

Additional Info file tab, 277

Adjusting entries, 195, 419

23


for accrual
-
basis accounting, 195

200


in computerizing man
ual systems, 611

13


for depreciation, 198

200, 422

23


during reconciliation, 211

15, 440

43


inventory adjustments, 468

69


for Net Income/Retained Earnings, 227

29, 456

58, 470


for prepaid expenses, 196

98, 419

22


for purchase discounts, 423

24

Admini
strator, 233, 464

Advanced Find feature, 298

Aging period, accounts payable graph by, 176

77, 403

04

Aging of transactions, 102

03

All Programs (Windows®), 655

Alt key, 17

American Express credit cards, 308

Analysis


of QuickReports, 91

92


of sales, 92

94

Apple computers, 4

Application software, 3

5


3

Arithmetic/Logic Unit (ALU), 2

Asset accounts, 580

82

Assets, purchased with company check, 169

71

Audit trail feature, 164


Back
-
ordered items, 373

74

Backup, end
-
of
-
period backup, 232

33, 463

64

Backup file,
33

35, 108, 661

63

Backup services online, 717

18

Balance Detail, 41

Balance Sheet, 431

32, 454

55


accounts topic (EasyStep Interview), 576

83


capital accounts, 432

36



Net Income/Retained Earnings transfer to, 227

29, 456

58


Post
-
Closing, 239

41, 472

74


preparing, 431

32


printing, 226

27, 229

30, 454

55, 458

59


Standard, 226

27, 229

30, 454

55


viewing, 205

06

Balance Sheet report, 41, 264

Bank accounts, 579

80

Bank collections, 188, 415

Bank reconciliation, 206

16, 436

44


adjusting/correcting entr
ies, 211

15, 440

43


bank statement information, 208

10, 437

39


begin reconciliation, 207

08, 437

39


mark cleared transactions, 210

11, 439

40


print reconciliation report, 216, 444

Bank statements, 188, 415

Banking menu, 14

Banking navigator, 12

Banking

online, 699

707


set up, 700

704


using, 704

06

Bar charts, 28

Basic payroll service, 499

Billing, online, 714

16

Bills, 351, 381

87.
See also

Accounts payable; Purchases


checks to pay, 157

60, 395

97



Check Detail Report, 166

67



deleting, 162

64



ed
iting, 160

61



Missing Check Report, 168

69



printing, 151

52, 164

66



voiding, 161

62


credit from vendor, 145

47



viewing in Accounts Payable Register, 147


deleting, 140

42, 402


detail section of, 123, 128, 381


editing and correcting errors, 124

2
6, 136

37


4


entering, 123

24, 381

84



using Accounts Payable Register, 133

37, 386

87


items already received, 369

71


items not accompanied by bill, 366

68


for job expenses, 685

86


paying, 148

51, 391

93



applying credits/discounts, 149

50, 393

94



wi
th credit card, 148, 397

98



printing checks for, 151

52, 164

66, 395

97


preparing



more than one expense account, 127

29



without step
-
by
-
step instructions, 132

33, 385

86


printing by vendor report, 129

31


QuickZoom in, 131

32


received with items,
371

72


reviewing paid, 152


unpaid, 390

91


Unpaid Bills Detail Report, 174


vendor
-
related section of, 123

24, 127

28, 381



changing existing vendors' terms, 384



new vendor added while recording bill, 142

44


voiding, 402

Bits (binary digit), 2

Busine
ss Services navigator, 12

Business vehicle insurance expense, 196

97

Buttons on forms, 23

By Class Profit and Loss Statement, 225, 453

By Job Profit and Loss Statement, 225, 453

Bytes, 3


Calculations


QuickMath, 30

31


with Windows® calculator, 31

32

Calc
ulator (Windows®), 655

Capital accounts, 432

36


for each owner/partner, 432

36


Net Income/Retained Earnings to, 227

29, 456

58


noncash investment by owner, 204

05

Cash
-
basis accounting, 195, 419

Cash
-
basis reports, 221, 452

Cash control, 164

Cash custom
er, 74, 316

17

Cash flow, 222

23

Cash Flow Forecast, 222

23

Cash investment by owner, 203

04

Cash purchases, 351

Cash receipt transactions, 263

Cash sales, 41, 263, 305

11, 316

17


depositing checks, 98

100, 326

28


depositing credit card receipts for, 326

27


5


QuickReport on, 316

17


recording, 83

85, 305

07


sales tax and, 305

07


transactions without step
-
by
-
step instructions, 86

87, 310

11

Central processing unit (CPU), 2

3

Charges, 188

Chart of Accounts, 47, 548


adding new account to, 75

77, 282


chang
ing name of accounts in, 190

91, 416

17


deleting existing account, 193

95, 418

19


EasyStep Interview to set up, 550

55, 588

89


petty cash account added to, 153

54

Check(s)


asset purchase by, 169

71


bills paid by, 148

49, 157

60, 305



Check Detail Rep
ort, 166

67



deleting, 162

64



editing, 160

61



Missing Check Report, 168

69



printing, 151

52, 164

66



reviewing, 152



voiding, 161

62


deleting, 402


depositing, 98

100, 326

28


duplicate, 160


online payment, 706

07


paychecks, 501

20



correcting
, 517

18



creating, 501

09



deleting, 519

20



for next pay period, 515

17



printing, 509

10, 517

18



viewing, 517

18



voiding, 519

20


printing, 395

97


refund, 331

33


returned for nonsufficient funds, 328

31


sales paid by, 309

10


voiding, 402


wr
iting, 148

Check box (Windows®), 658

Check Detail Report, 166

67

Check numbers, 164, 166

Checking account, bank reconciliation, 206

16, 436

52


adjusting/correcting entries, 211

15, 440

44


bank statement information, 208

10, 437

39


begin reconciliation,
207

08, 437

39


cleared transactions, 210

11, 217

18, 439

40


print Reconciliation Report, 216


Reconcile
-
Checking window, 207

08, 210


6


viewing Checking Account Register, 216

17, 444

45

Checking Account Register, 216

17, 444

45

Checking preferences, 584

Ch
ecking Register, petty cash funding through, 154

55

Clear button, 23

Click, 658

Clicking, mouse, 2, 4

Close button (Windows®), 656

Closing


a company, 32, 108


Windows®, 665

Closing date, 188, 234

35, 464

65

Command button (Windows®), 657

Commands, menu, 1
3

14

Company Info topic (EasyStep Interview), 550

55

Company logo, 613

17

Company menu, 13

Company name, personalizing, 45

46

Company navigator, 11

Company preferences, 356

Company web site, 709

Company(ies)


closing a, 32, 108


creating new, 543

47


openi
ng a, 7

9, 44

45, 122



verifying, 9

10, 45

Comparison Balance Sheet, 454

Computer hardware, 2

3


input devices, 2


output devices, 3


processing devices, 2


storage devices, 3

Computerized accounting, 5

Computerizing a manual system, 545

621


adjusting en
tries, 611

13


Chart of Accounts, 588

89


company logo, 613

17


create a new company, 546

47


customer information, 589

90


customizing forms, 617

19


customizing reports, 619

21


EasyStep Interview for, 545, 547

48



General section, 548

60



Income & Exp
enses section, 561

65



Income Details section, 566

72



Opening Balances section, 573

83



What's Next section, 583


employees, 592


Payroll Setup Interview, 592

600



Company Setup, 592

600


7



Employees Setup, 600

606



year
-
to
-
date amounts, 606

11


Prefe
rences section, 584

87



Accounting, 584



Checking, 584

85



Desktop View, 585



Finance Charge, 585



General, 585



Integrated Applications, 585



Jobs & Estimates, 585



Payroll & Employees, 586



Purchases & Vendors, 586



Reminders, 586



Reports & G
raphs, 586



Sales & Customers, 586

87



Sales Tax, 587



Send Forms, 587



Service Connection, 587



Spelling, 587



Tax: 1099 form, 587



Time Tracking, 588


vendor information, 591

92

Computers, 1

5


hardware, 2

3


introduction to, 1

3


software, 3

5


a
s way of life, 1

Connect To (Windows®), 655

Control menu icon (Windows®), 656

Control Panel (Windows®), 655

Copy command, 126

Copying files, 32

33

Correcting.
See also

Editing


bills, 124

26


during bank reconciliation, 211

15, 440

43


invoices, 51

52, 62

65, 280

82



to include sales discount, 286

88


paychecks, 517

18


sales receipt, 89

91, 313

15


sales transactions, 264, 270

71

Cost of goods sold, 424

25

CPA, 415

CPU (central processing unit), 2

3

Credit


in Accounts Payable Register, 147


applying, 319

21, 393

94


from vendor, 145

47, 376

77


lines of, 578

Credit card accounts, 577

78

Credit Card Charges, 378


8

Credit card receipts, depositing, 326

28

Credit card reconciliation, 415, 445

49

Credit card transactions


automatic billing, 716

17


bill payment
s, 397

88


business purchases, 377

79



inventory items, 379

80


deleting


online services, 713

17


sales, 305, 308

09


voiding, 402

Credit check services online, 51, 709

12

Credit customer, 74

Credit limit, transaction exceeding, 277

78

Credit memos, 72

7
4, 145

46, 301

03, 319, 331

33, 376

77

Credits, 41

Customer(s)


cash, 74, 316

17


credit, 74


credit limit of, 277

78


individual customer details, 105


information on, 589

90


modifying records, 82

83, 296

97


new



adding, 78

81, 289

91



sale to, 291

96


overdue balances, 336


price level associated with, 688

90


QuickZoom of item/customer, 107

08


viewing transactions by, 97

98

Customer Balance Detail Report, 74

75, 264, 279

Customer Balance Summary, 41, 57

60, 264, 325

26

Customer Center, 11, 335

37

Cu
stomer Contact Information, 336

Customer Detail Center, 336

37

Customer:Job List, 46

47, 109


editing/correcting errors, 51

52, 82

83

Customer:Job Not Found, 79

Customer List, 41, 263, 277, 289, 589

90


modifying records in, 296

97

Customer menu, 13

Custom
er navigator, 11

Customer notes, 676

77

Customer Tax Code, 273

Customer topic (EasyStep Interview), 573

74

Customizing report format, 171

72


Data encryption, 717

Date


closing, 188, 234

35, 464

65


9


keyboard shortcuts, 15


start, 548, 560

61

Debits, 41, 13
2

33

Delete Accounts dialog box, 194

Delete Transaction dialog box, 163, 300

Deleting


accounts, 193

95


bills, 140

42, 402


checks, 162

64, 402


credit card payments, 402


existing account from Chart of Accounts, 193

95


invoices, 66

72


paychecks, 519

20


purchase orders, 402

Deluxe Payroll service, 499

500

Deposits


for cash sales and payments on account, 98

100


of checks and credit card receipts, 326

28

Depreciation, 195, 198

200, 415, 419, 422

23

DES encryption, 717

Desktop


QuickBooks® Pro, 10


Windo
ws®, 653

54

Desktop View Preferences, 585

Detail Balance Sheet, 226, 454

Detail Profit and Loss Statement, 225, 453

Dialog box


Delete Accounts, 194


Delete Transaction, 163, 300


Did check(s) print OK?, 166


Make Payment, 448


New Account, 283


QuickBooks

Message, 170


Resize Columns, 312


Vendor Not Found, 143


Windows®, 657

Dictionary, spelling, 277

78

Direct deposit, 718

19

Discounts, 120, 264, 282

88


adjusting entries for, 423

26


applying to bills, 393

94


correcting invoices to include, 286

88


Cost

of Goods Sold and, 424

26


early
-
payment, 264, 321

22, 352

Discover cards, 308

Disks, 3


duplicate, 35, 659

61

Domain name, Internet, 708

09

DOS (Disk Operating System), 4

Double
-
click, 658


10

Drag, 658

Drag and drop, 659

Drawing account, 205

Drop
-
down list
arrow, 21

22

Drop
-
down list or box, 657

Dun and Bradstreet, 709

Duplicate checks, 160

Duplicate disks, 35, 659

61


Early
-
payment discount, 264, 321

22, 352

Earnings, retained, 227

29


adjustments for, 470


transferring to capital accounts, 227

29, 456

58

E
asyStep Interview, 545


General Section, 548

60



Company Info topic, 550

55



Preferences topic, 556

60



start date, 560

61



Welcome topic, 438

39


Income & Expenses section, 561

65



Expense Accounts topic, 563

65



Income Accounts topic, 562

63


Incom
e Detail section, 566

72



Introduction topic, 566



Inventory topic, 570

72



Items topic, 567

69


Opening Balances section, 573

83



Accounts topic, 576

83



Customers topic, 573

74



Vendors topic, 575

76

Edit menu, 13

Editing


bills, 124

26



using Acc
ounts Payable Register, 136

37, 387

88


checks, 160

61


cleared transactions, 217

18


Customer:Job List, 51

52, 82

83


invoices, 51

52


keyboard shortcuts, 15

16


purchase orders, 372

73


sales transactions, 270

71


transactions from previous period, 236

3
7, 466

67

Electronic funds transfer (EFT), 707

E
-
mailing invoices, 275

Employee(s)


adding new, 512

15, 592, 600

606


changing information about, 511

15


W
-
2 forms, 532

34

Employee Defaults, 592

Employee Earnings Summary Report, 520

22


11

Employee menu, 14

Em
ployee navigator, 12

Employee notes, 677

Employee template, 592


adding employees using, 600

606

End
-
of
-
period procedures, 188

89, 206

07, 414

15


accrual
-
basis reporting, 452

53


backup, 232

33, 463

64


Balance Sheet, 454

55



Post
-
Closing, 239

41, 472

74



Standard, 226

27, 229

30, 454

55


bank reconciliation, 206

16, 436

52



adjusting/correcting entries, 211

15, 440

43



bank statement information, 208

10, 437

39



begin reconciliation, 207

08, 437

39



cleared transactions, 210

11, 217

18, 439

40



pri
nt reconciliation report, 216, 444



Reconcile
-
Checking window, 207

08, 210, 437



viewing Checking account register, 216

17, 444

45


Cash Flow Forecast, 222

23


close drawing/transfer to owners' capital account, 459

61


closing date for period, 234

35, 46
4

65


credit card reconciliation, 445

49


exporting reports to Excel, 231

32, 461

63


inventory adjustments, 468

69


Journal, printing, 230

31


Net Income/Retained Earnings adjustments, 227

29, 470


Profit and Loss Statement, 225

26, 453

54



Post
-
Closing,

239, 471

72


reporting preference, 221

22


Statement of Cash Flows, 223

24


transactions from previous period, 235

37, 465

66



accessing, 235



editing, 236

37


Trial Balance, 219

21, 450

52



Post
-
Closing, 237

38, 470

71



preparing, 219

20



printing,
220

21



QuickZoom in, 220

Enter Bills feature, 120, 351, 377

Entering transactions, 20

21

Equity, owners,' 432

36, 459

61

Equity accounts, 583

Error correction, 41


invoices, 51

52

Esc key, 18

Excel, exporting reports to, 231

32, 461

63, 672

74

Exiting Qu
ickBooks® Pro, 35

36

Expense(s), 195


business vehicle insurance, 196

97


12


office supplies, 196

97, 415, 467

68


petty cash payments for, 155

56


prepaid, 196

98, 419

22

Expense accounts, billing with two accounts, 127

29

Expense Accounts topic (EasyStep In
terview), 563

65

Expenses tab, 381

Exporting reports to Excel, 231

32


Fax service online, 712

13

Faxing invoices, 275

Field(s), 21

File menu, 13

File(s)


backup, 33

35


copying, 32

33


master, 32

Finance Charge preferences, 585

Financing Activities, 223

F
ind icon, 22

Find tab, 19

Floppy disks, 3

Form 940 Employer's Annual Federal Unemployment Tax Return (FUTA), 529

32

Form 941 Employer's Federal Tax Return, 525

29

Forms, 20

23


customizing, 617

19


sales



deleting, 68

72, 300

301



voiding, 297

300



void
ing an invoice, 66

68


General accounting, 188

89, 206, 414

15


adjusting entries, 195, 419

26



depreciation, 198

200, 422

23



prepaid expenses, 196

98, 419

22


Balance Sheet, 205

06, 431

32


changing name of accounts, 190

91, 416

17



effect on subaccou
nts, 192


deleting accounts, 193

95, 418

19


General Journal, viewing, 200

201, 427

28


inactivating accounts, 192

93, 417

18


owner cash investments, 203

04


owner non cash investments, 204

05


owner withdrawals, 201

03, 429

31


partnerships, 428

31


Prof
it and Loss Statement, 423

24

General Journal, 41, 120.
See also

Journal


cash investment by owner, 203

04


depreciation in, 198

200


prepaid expenses in, 196

98


printing, 334

35


13


viewing, 200

201, 218

19, 427

28, 449

50

General Ledger, 47, 109, 588.
See
also

Chart of Accounts

General preferences, 585

General section of EasyStep Interview, 548

60


Company Info topic, 550

55


Preferences topic, 556

60


start date, 560

61


Welcome topic, 548

49

Gigabyte (GB), 3

Graph(s), 28

29, 337


Accounts Payable by aging

period, 176

77, 403

04


Accounts Receivable, 102

04


sales graphs, 106

07, 264, 338

39


setting preferences for, 586

Graphical user interface (GUI), 4


"Hard" copy, 3

Hard disk, 3, 7

Hardware.
See

Computer hardware

Help, on
-
screen, 18

19

Help & Support na
vigator, 12, 655

Help menu, 14

History icon, 22


I
-
beam, 658

IBM
-
PC microcomputers, 4

Icon, 2

Icon bar, 18

Icons, Windows®, 4, 653

54

Inactivating accounts, 192

93, 417

18

Income


in accrual
-
basis accounting, 419


in cash
-
basis accounting, 419


Net Income,

415



adjustments for, 470



transferring into capital accounts, 227

29, 456

58

Income accounts, 47, 264, 562

63

Income Accounts topic (EasyStep Interview), 562

63

Income Details section of EasyStep Interview, 566

72


Introduction topic, 566


Inventory to
pic, 570

72


Items topic, 567

69

Income & Expenses section of EasyStep Interview, 561

65


Expense Accounts topic, 563

65


Income Accounts topic, 562

63

Income Statement, 225

26

Index tab, 19

Ink jet printers, 3

Input devices, 2

Insurance, 415


14


prepaid, 195

96

Insurance Benefits, 595

96

Integrated Applications preferences, 585

Internet, 691.
See also

Online features


connecting to, 696

98


domain name, 708

09


personalized web site, 708

09

Internet protocol (IP) addresses, 708

09

Introduction topic (EasyStep

Interview), 566

Intuit Web site, 6, 691

Inventory, 263

64, 351

52.
See also

Purchases


adjustments to, 468

69


credit card payment for items on order, 379

80


item report, 363

64


receipt of items without bill, 366

68

Inventory Stock Status by Item report
, 363

64

Inventory topic (EasyStep Interview), 570

72

Investing activities, 223

Investments by owner


cash, 203

04


noncash, 204

05

Invoice(s), 41


adding new customers while creating, 78

81, 289

91


billable hours, 682

83


correcting, 51

52, 62

65, 280

82



to include sales discount, 286

88


deleting, 68

72, 300

301


e
-
mailing, 274


editing, 51

52


faxing, 274


for job items and expenses, 686

87


locating, 68

69


more than one sales item, 272

74


nonsufficient funds (NsF) check recorded in, 328

31


price l
evel applied on, 689


printing, 52

53, 55

56, 62

65, 271

72, 280

82



by customer report, 303

05


sales on account, 48

51


sales tax, 272

74


for two sales items, 54

55


voiding, 66

68, 297

300


without step
-
by
-
step instructions, 56

57, 275

76

Invoice form
, 21

22

Invoices icon, 49

Item List, 25, 266


adding new items to, 77

78, 282

85

Items topic (EasyStep Interview), 567

69


Job costing and tracking, 684

88


bill for expenses, 685

86


15


creating job for customer, 685


invoicing, 686

87


reports on, 684, 687

88

Job estimates vs. actuals detail, 684

Job estimates vs. actuals summary, 684

Job notes, 677

Job Profitability Detail, 684

Job Profitability Summary, 684

Job progress invoices vs. estimates, 684

Jobs & estimates preferences, 585

Journal


printing, 100

10
1, 230

31, 463


viewing, 200

201, 218

19


Keyboard, 2

Keyboard conventions, 17

18

Keyboard shortcuts, 14

17


activities, 16

17


dates, 15


editing, 15

16


general, 15


help window, 15


moving around a window, 16

Kilobyte (K), 3


Laser jet printers, 3

Lead
time, 707

Ledger, 5

Letters, 666

72

Liabilities


graphing, 29


payroll liabilities, 522


taxes and other liabilities, 523

24

Lines of credit, 578

List(s), 23

25


adding new items to, 77

78, 282

85


Customer, 263, 277

78, 289, 589

90



modifying customer re
cords, 296

97


Customer:Job, 46

47


Item, 77

78


maximum number of entries, 24


Price Level, 688

90


Purchase Order, 361, 372


Receive Items, 369

71


Reminders, 353

55, 363


Sales Item, 46

47


Vendor List, 121

22, 351, 353, 591

92

Lists menu, 13, 24

25

Loa
n accounts, 578

79

Logo, company, 613

17


16


Make Payment dialog box, 448

Manual accounting, 5


computerizing.
See

Computerizing a manual system

Master file, 32

MasterCard, 308

Maximize button (Windows®), 656

Megabyte (MB), 2

Memory, random access memory (RAM
), 2

3

Memos, 48


credit, 72

74, 145

46, 301

03, 331

33, 376


transactions, 267, 353

Menu


alt key access to, 17


lists, 24

25


reports, 26

27

Menu bar


in QuickBooks® Pro, 10


in Windows®, 10, 657

Menu commands, 13

14

Merchandising business


accounts paya
ble in, 351

52



graphing by aging period, 403

04


accounts receivables in, 263

64, 278

82



correcting invoices, 26

288



credit memos, 331

33



Customer Balance Summary, 325

26



Customer Center, 335

37



graphs for, 264, 337

39



nonsufficient funds (NS
F) checks, 328

31



payments on account, 318

19



reports, 264, 278

82



sales discount, 286

88



Transaction List by Customer, 324

25


end
-
of
-
period procedures in, 414

15



accrual
-
basis reporting, 452

53



backup, 463

64



Balance Sheet, 454

55



bank re
conciliation, 436

52



close drawing/transfer into owners' capital account, 459

61



closing date for period, 464

65



credit card reconciliation, 445

49



exporting reports to Excel, 461

63



inventory adjustments, 468

69



modifying transactions for prev
ious period, 465

66



Net Income/Retained Earning adjustments, 470



post
-
closing Balance Sheet, 462

74



post
-
closing profit and loss statement, 471

72



post
-
closing trial balance, 470

72



printing journal, 463

64


17



profit and loss statement, 453

54



t
rial balance, 450

52


general accounting in, 414

15



adjusting entries, 419

26



Balance Sheet, 431

32



changing name of existing accounts, 416

17



deleting accounts, 418

19



General Journal viewing, 427

28



inactivating an account, 416

17



owner wit
hdrawals, 428

31



partnership, 428

31



Profit and Loss Statement, 423

24


practice set (comprehensive example), 486

98



business description, 486



documents and reports, 497

98



instructions, 487

88



recording transactions, 488

96


purchases in, 351

52



credit card, 377

78



recording receipt of items, 366

68


sales in, 263

64



cash, 263, 305

11, 316

17, 326

28



check payment for, 305, 309

10



correcting errors, 264, 270

71



correcting receipts, 313

15



credit card, 305, 308

09



deleting an inv
oice, 300

301



discounts, 282

88



editing, 270

71



entering, 268

79



exceeding customer's credit limit, 277

78



graphing, 264



graphs of, 337

39



income accounts, 266



invoices, 271

72



multiple items and sales tax, 272

74



new customer, 291

96



printing Sales by Item Summary Report, 311

13



printing sales receipt, 307



recording, 291

96



report format for, 267

68



reports, 264



sales on account, 268

71



terms of, 267



trial balance, printing, 335



voiding, 297

300


sales tax and, 305

07,

317

18, 399

401

Merchant services, online, 713

17


Automatic Credit Card Billing, 716

17


credit card transactions, 713

14


18


Online Billing, 714

16

Message box (Windows®), 657

Microsoft Word, integration with, 666

72

Minimize button (Windows®), 656

Missing

Check Report, 168

69

Monitor, 3

Mouse, 2, 4


how to use, 658


terminology of, 658

59

Mouse pointer, 658

MS
-
DOS, 4

My Computer (Windows®), 655

My Documents (Windows®), 655

My Music (Windows®), 655

My Network Places (Windows®), 655

My Pictures (Windows®), 6
55


Navigator(s), 10

12, 46


examining lists with, 25


Reports, 26

Net Income, 415


adjust Journal entry, 470


transferring to capital accounts, 227

29, 456

58

Net Income account, 205

Net Worth, graph of, 28

New Account dialog box, 283

Next icon, 22

Non
-
in
ventory parts, 569

Nonsufficient funds (NSF), 328

31

Notes, 675

78


customer or job, 676

77


time tracking, 678


To Do notes, 675


vendor, employee, and other names, 677

78


Object linking and embedding (OLE), 5

Office supplies expense, 196

98, 415, 467

68

On
-
screen help, 18

20

Online features, 691

719


accessing, 698

99


backup services, 717

18


banking, 699

706


connecting to Internet, 696

98


credit check services, 709

12


direct deposit service, 717

19


fax service, 712

13


merchant services, 713

17



A
utomatic Credit Card billing, 716

17



credit card transactions, 713

14



Online Billing, 714

16


19


payments, 706

07


personalized Web site and domain name, 708

09


Trial Version of QuickBooks® Pro, 690

93


updates, 693

95

Open Invoices report, 303

05

Openin
g


a company, 7

9, 44

45, 122



verifying, 9

10, 44

45


QuickBooks® Pro, 7, 43

Opening Balances section of EasyStep Interview, 573

83


Accounts topic, 576

83


Customers topic, 573

74


Vendors topic, 575

76

Operating activities, 223

Operating system softwar
e, 3

4

Option buttons (Windows®), 658

Ordering merchandise, 351, 353

55


preparing purchase order for, 357

58

Other Names notepad, 677

Output devices, 3

Outstanding Items on Order, 336

Owner(s)


cash investment by, 203

04


noncash investments by, 204

05


w
ithdrawals by, 201

03, 415, 428

31

Owners' equity, 432

36, 459

61


Page breaks, 60

Page Range, 60

Partial receipt of merchandise ordered, 373

74

Partnerships, 428

31


capital account for each owner, 432

36


definition of, 428


owner withdrawals, 429

31

Pas
swords, 233, 464

Paste command, 126

Pay Bills command, 120, 148

50, 351, 379, 391

Pay period, 597

Payables.

See

Accounts payable

Payee, 707

Payments


of bills, 148

51, 391

93



applying credit/discounts, 149

50, 319

21, 393

94



with credit card, 397

99



printing checks for, 151

52, 395

97


depositing checks and credit card receipts, 98

100, 326

28


online, 706

07


recording, 94

95



applying credit and, 319

21



customer with early
-
payment discount, 321

22


20



payments on account, 318

19



without step
-
by
-
s
tep instructions, 96

87, 323

24


sales tax, 400

401

Payroll, 499

534


Employee Earnings Summary Report, 521

22


employee information



adding new employee, 512

15



changing, 511


paychecks, 501

20



correcting, 517

18



creating, 501

09



deleting, 519

20



for next pay period, 515

17



printing, 509

10, 517

18



viewing, 517

18



voiding, 519

20


Payroll Liabilities Report, 522


reports, 520

22


tax forms, 524



Form 940, 529

32



Form 941, 525

29



W
-
2 form, 532

34



W
-
3 form, 532


taxes and other liabil
ities, 523

24

Payroll & Employees preferences, 586

Payroll Liabilities Report, 522

Payroll service plans, 499

Payroll Setup Interview, 592

600


Company Setup, 594

600


Employees Setup, 600

606


year
-
to
-
date amounts, 606

11

Payroll Summary Report, 521

22

PC
-
DOS, 4

Personalizing company name, 45

46

Petty cash account, 153

56


adding to Chart of Accounts, 153

54


establishing fund, 154

55


recording payment using, 155

56

Petty Cash Register, 155

Petty Cash Voucher, 153

Pie charts, 28

Pointer, mouse

Portrait or
ientation, 60

Post
-
Closing Balance Sheet, 239

41, 472

74

Post
-
Closing Profit and Loss Statement, 239, 471

72

Post
-
Closing Trial Balance, 237

38, 470

71

Practice sets


comprehensive problem, 634

52



adjustments, 640

41



business description, 634

35


21



Char
t of Accounts, 635

36



creating new company, 635



Customer List, 637

38



Employee List, 639

40



Items List, 637



recording transactions, 641

49



Vendor List, 638


for merchandising business, 486

98



business description, 486



documents and reports,

497

98



instructions, 486

88



recording transactions, 488

96


for service business, 252

62



business description, 252



instructions, 252

54



transactions, 254

60

Preference topic (EasyStep Interview), 556

60

Preferences settings, 584

87

Premier Payro
ll Service, 500

Prepaid expenses, 133, 196

98, 419

22

Prev Year Comparison Balance Sheet, 226

Prev Year Comparison Profit and Loss Statement, 225, 453

Previewing, QuickReport from Accounts Payable Register, 138

39

Previous icon, 22

Price levels, 688

90

Pri
nt icon, 22

Printers, 3

Printing


Accounts Payable Aging Summary, 173


Accounts Receivable reports, 57

60


Balance Sheet, 226

27, 229

30, 454

55, 458

59


Cash Flow Forecast, 222

23


checks, 151

52, 164

66, 395

97


Customer Balance Summary, 325

26


Deposit
Summary, 327


General Journal, 334

35


invoices, 52

53, 55

56, 62

65, 271

72



by customer report, 303

05



corrected, 280

82


Journal, 100

101, 230

31, 463


payroll checks, 509

10, 517

18


Post
-
Closing Balance Sheet, 239

41, 472

74


Profit and Lost Statem
ent, 225

26, 453

54



Post
-
Closing, 239, 471

72


QuickReports



from Accounts Payable Register, 138

39, 388

90



for Purchase Orders, 365

66


reconciliation report, 216, 444


Reminders List, 355


Sales by Customer Detail Report, 87

88


22


Sales by Item Summar
y Report, 311

13


sales receipt, 85, 89

91, 307, 313

15


transactions by vendor report, 129

31


Trial Balance, 219

21, 335, 451

52



Post
-
Closing, 237

38, 470

71


Unpaid Bills Detail Report, 174, 390

91


Vendor Balance Summary, 174

75

Processing devices, 2

Profit and Loss Statement, 41, 225

26, 264, 423

24


By Class, 225


By Job, 225


detail, 225


Post
-
Closing, 239, 471

72


preparing, 426

27


Prev Year Comparison, 225, 453


printing, 453

54


purchase discounts, need for adjustment, 423

24


Standard, 225, 45
3

54


Unclassified statement, 225


YTD Comparison, 225, 453

Purchase Order List, 361, 372

Purchase orders, 351, 355

61


closing manually, 374

75


customizing, 617

18


deleting, 402


editing, 372

73


marked
Received in Full
, verifying, 368

69


for more than

one item, 358

60


preparing to order merchandise, 357

58


printing QuickReport for, 365

66


verifying, 356

57


viewing list of, 361


voiding, 402


without step
-
by
-
step instructions, 360

Purchases, 120

21, 351

52


asset by company check, 169

71


credit car
d, 377

79


recording receipt of, 366

72



items already received, 369

71



items with a bill, 371

72



partial receipt of order, 373

74



verifying marked in full, 368



without a bill, 366

68

Purchases & vendor preferences, 586


.Qbb files, 33, 661

.Qbw f
iles, 33, 661

62

Quick Add method, 78, 289

QuickBooks alerts, 335

36

QuickBooks Letters folder, 666


23

QuickBooks Merchant Services, 713

17

QuickBooks Navigators, 10

12

QuickBooks Notes, 675

78

QuickBooks® Pro 2002


automatic updates to, 694

95


backup file,
661

63


computerized vs. manual accounting, 5


desktop features of, 10


Excel and, 672

74


exiting, 35

36


forms in, 20

23


graphs in, 28

29, 102, 337


Internet connection, 696

98


job costing and tracking, 684

87


keyboard shortcuts, 14

17


lists in, 23

2
5


navigators in, 10

12, 46


notes, 675

78


on
-
screen help, 18

19


online features, 691

719


opening in Windows®, 7, 43


price levels, 688

90


registers in, 25

26


reports in, 26

27


restore backup file, 663

65


spelling check, 277


system requirements for
, 6

7


Tracking Time, 678

83


Trial Version of, 691

93


updates, 693

95


updates online, 683

95


versions of, 6


Windows® calculator, 32


Word and, 666

72

QuickBooks Spell Check, 277

QuickMath, 30

31

QuickReport(s), 29

30


analyzing, 65, 91

92, 288

89


on
cash sales, 316

17


from Accounts Payable Register, 138

39, 398


for Purchase Order, 365

66


for sales transactions, 91

92


for vendor, 175

76


viewing, 65, 91, 288, 316

QuickZoom, 27


in Accounts Payable graph details, 177

78


in Customer Balance Summary
Report, 60

62


individual customer detail, 105


individual item/customer, 107

08


payables and purchases, 131

32


24


in reports, 280


in Trial Balance, 220, 451


Random access memory (RAM), 2

3

Receipts, sales


adding new customers while creating, 78

81, 289


cash sales, 83

85


check payments, 309

10


correcting, 89

91, 313

15


credit card, depositing, 326

28


deleting an invoice, 300

301


printing, 85, 89

91, 307, 313

15


voiding, 297

300

Receivables.
See
Accounts receivable

Received in Full
, 355, 368

69

Rece
ived Items List, 369

71

Reconcile
-
Checking window, 207

08, 210, 437

Reconciliation.
See
Bank reconciliation; Credit card reconciliation

Reconciliation report, 216, 444

Record


modifying customer, 82

83


of vendors, 145

47

Recording payments on account, 94

95, 318

19


applying credit, 319

21


customer with early
-
payment discount, 321

22


without step
-
by
-
step instructions, 96

97, 323

24

Refund check, 331

33

Registers, 25

26


Accounts Receivable, 41, 280


Checking Account, 216

17, 444

45


Petty Cash, 155


Sale
s Tax Payable, 317

18


Undeposited Funds

Reminders List, 353

55, 363

Reminders preferences, 586

Reorder limits, 362

Reorder point, 363

Report(s), 5, 26

27.

See also

QuickReport(s)


A/R reports printing, 57

60


Accounts Receivable, 264, 278

82


accrual
-
basi
s, 221

22, 452

53


Balance Sheet report, 41, 264


cash
-
balance, 221, 452


Check Detail Report, 166

67


Customer Balance Detail, 74

75, 264, 279


Customer Balance Summary, 57

60, 264, 325

26


customizing, 171

72, 267

68, 619

21


Employee Earnings Summary, 5
21

33


exporting to Excel, 231

32, 462

63, 672

74


Inventory Stock Status by Item, 363

64


25


job
-
tracking, 684


Missing Check Report, 168

69


Open Invoices, 303

05


payroll, 520

22


Payroll Liabilities Report, 522


Payroll Summary, 520

21


Post
-
Closing Balan
ce Sheet, 239

41


Post
-
Closing Profit and Loss Statement, 239


Post
-
Closing Trial Balance, 237

38


Profit and Lost, 264


QuickZoom for, 280


Reconciliation, 216


sales, 264, 267

68


Sales by Item Summary, 311

13


Sales Tax Liability, 399

400


Transaction L
ist by Customer, 324

25


Transaction Reports by Customer, 97

98, 264


Trial Balance, 264


Unpaid Bills Detail, 139

40, 390

91

Report Finder, 27

Reports & graphs preferences, 586

Reports Finder, 74

Reports menu, 14, 26

Reports navigator, 12, 26

Resize Colum
ns dialog box, 312

Restore button (Windows®), 656

Retail business, 263

64

Retained Earnings, 227

29


adjustments for, 470


transferring into capital accounts, 227

29, 456

58

Retained Earnings account, 188

Revenue


in accrual
-
basis accounting, 419


in cash
-
basis accounting, 419

Right
-
click, 658

Run (Windows®), 655


Sales, 41, 263

64.
See also

Invoice(s)


analysis, 92

94


cash, 305

11, 3316

17



depositing checks received from, 98

100, 326

28



depositing credit card receipts, 326

28



QuickReport on, 316

17



recording, 83

85, 305

07



sales tax and, 305

07



transactions without step
-
by
-
step instructions, 86

87, 310

11


Chart of Accounts, 75

77


check payment for, 304, 309

10


correcting errors, 264, 270

71


credit card, 305, 308

09


26


credit memos, 72

74


Cus
tomer Detail Report, printing, 87

88


deleting, 68

72, 300

301


discounts, 282

88


editing, 270

71


entering in account, 268

71



multiple sales item and sales tax, 272

74


exceeding customer's credit limit, 277

78


graphs of, 106

07, 264, 337

39


income a
ccounts, 266


invoices, 271

72


new account, 75

77


new customer, 78

81, 291

96


printing Sales by Item Summary Report, 311

13


QuickReport, 91

92


QuickZoom of item/customer, 107

08


receipts



correcting, 89

91, 313

15



creating, 83

85



printing, 85, 8
9

91, 307, 313

15


recording, 291

96


report format for, 267

68


reports, 41, 264


sales on account, 48

51


sales tax, 272

74, 305, 317

18, 398

401


terms of, 267


transactions using two sales items, 54

55


Trial Balance, 101

02, 335


voiding, 66

68, 297

3
00

Sales & Customers preferences, 586

Sales by Item Summary Report, 311

13

Sales form, 41


voiding and deleting, 66

68

Sales Item List, 46

47, 266

Sales Journal, 41

Sales receipt, 83

85, 263, 306

Sales supplies, 467

68

Sales Tax Liability Report, 399

400

S
ales Tax Payable Register, 317

18

Sales Tax Preferences, 587

Save & Close button, 23

Save & New button, 23

Scanner, 2

Scroll bars, 19

Search (Windows®), 655

Send Forms preferences, 587

Send icon, 22

Service business


accounts payable in



graphing by aging

period, 176

77


27



QuickReport, 138

39, 175

76



Vendor Balance Summary, 174

75


accounts receivables in, 41



Customer Balance Detail Report, 74

75



depositing checks, 98

100



graphs for, 102

04



payments on account, 94

95



printing A/R reports, 57

60


cash sales, 83

85, 98

100


Chart of Accounts, 75

77


credit memos, 72

74


end
-
of
-
period procedures in, 206

41



backup, 232

33



bank reconciliation, 206

16



Cash Flow Forecast, 222

23



closing date for period, 234

35



Journal, printing, 230

31



Net I
ncome transfer to proprietor capital, 227

29



Post
-
Closing Balance Sheet, 239

41



Post
-
Closing Profit and Loss Statement, 239



Post
-
Closing Trial Balance, 237

38



reporting preference, 221

22



Standard Balance Sheet, printing, 226

27, 229

30



Standar
d Profit and Loss Statement, 225

26



Statement of Cash Flows, 223

24



transactions for pervious period, 235

37



Trial Balance, 219

21


general accounting in, 188

89



accrual
-
basis adjustments, 195

200



Balance Sheet, 205

06



changing name of accounts
, 190

91



deleting accounts, 193

95



General Journal, 200

201, 218

19



inactivating accounts, 192

93



owner cash investments, 203

04



owner noncash investments, 204

05



owner withdrawals, 201

03


payables and purchases, 120

21


petty cash account, 15
3

56


practice set (comprehensive example), 252

62



instructions, 252

54



transactions, 254

60


sales on account, 48

51


sales forms



deleting, 68

72



voiding, 66

68


sales graphs, 106

07


sales in, 41



analysis, 92

94



new account, 75

77


28



new custo
mer, 78

81



QuickReport, 91

92



QuickZoom of item/customer, 107

08



receipts, 83

85, 89

91



Trial Balance, 101

02



voiding an invoice, 66

68


transactions using two sales items, 54

55

Service Connection preferences, 587

Service Items, 567

69

Session,
ending, 35

36

Set Credits button, 149

50

Set Up method, 78

79, 289

Shift+Tab key combination, 18

Shortcuts, keyboard, 14

17

Sick/vacation hours, 599

600

Software, 3

5


application software, 3

5


introduction to, 3

5


operating system software, 3

4

Sole pro
prietorship, 201

Sort Bills text box, 148

Spelling check feature, 277

Spelling icon, 22

Spelling preferences, 587

Spin box (Windows®), 658

Standard Balance Sheet, 226

27, 229

30, 454

55

Standard Profit and Loss Statement, 225

26, 453

54

Start button (Windo
ws®), 654

Start date, 548, 560

61

Statement of Cash Flows, 223

24

Statement Charges, 566

Status area (Windows®), 654

Stopwatch, 679

Storage devices, 3

Summary Balance Sheet, 226, 454

Supplies, 419

System requirements, 6

7

System software.
See

Operating sys
tem software


Tab key, 17

Taskbar buttons (Windows®), 654

Taskbar (Windows®), 654

Tax(es)


paying sales tax, 400

401


payroll, 523

24, 592

94, 598


sales, 272

74, 305

07, 317

18, 399

401

Tax forms, 524

34


Form 940, 529

32


Form 941, 525

29


W
-
2 form, 532

34


29


W
-
3 form, 532

Tax tables, 499

Tax: 1099 preferences, 587

Text box, 21, 658

Time by Job Detail, 684

Time by Job Summary, 684

Time tracking, 679

83


billable hours, 682

83


notes for, 678


steps to, 679

70


timesheets, 680

82

Time Tracking preferences, 5
88

Time/Costs icon, 22

Timer program, 679

Timesheets, 680

82

Title bar, 9

10


in forms, 22


in Windows®, 10, 656

To Do notes, 675

76

Toolbar, in forms, 22

ToolTip (Windows®), 654

Tracking.

See

Job costing and tracking; Time tracking

Transaction date, 48, 2
67

Transaction List by Customer, 324

25

Transaction Reports by Customer, 41, 264

Transactions.
See also

Accounts receivables; Purchases: Sales


aging of, 102

04


cleared, 210

11, 217

18


description of, 157


editing in Accounts Payable Register, 387

88


en
tering, 20

21


from pervious period, 235

37, 465

66



accessing, 235, 465

66



editing, 236

37, 466

67



verifying corrections, 467

68


graphing, 102

04


locating, 69


QuickZoom in, 27


two sales items, 54

55


viewing by customer, 97

98

Trial balance, 219

21, 450

52


preparing, 219

20


printing, 101

02, 220

21, 335, 451

52



post
-
closing, 470

71


QuickZoom in, 220

Trial Balance report, 41, 264

Trial version of QuickBooks®, 691

93

Turn Off Computer, 655


Unbilled job
-
related expenses, 335

36


30

Unclassified Pro
fit and Loss Statement, 225

Undeposited Funds account, 83, 92, 98, 263, 305, 318, 326

Undeposited Funds Register, 41

Unpaid Bills Detail Report, 139

40, 390

91


printing, 174, 390

91

Unused credits, 320

21

URL, 708


Vacation hours, 599

600

Vendor Balance S
ummary, printing, 174

75

Vendor Detail Center, 402

03

Vendor List, 25, 121

22, 351, 353, 591

92

Vendor Not Found dialog box, 143

Vendor notes, 677

78

Vendor Report, print transactions by, 129

31

Vendor(s)


adding new while recording bill, 142

44


changing
terms for, 384


credit from, 145

47, 376

77


details and terms, 127


information on, 591

92


modifying records of, 145


QuickReport for, 175

76

Vendors menu, 13

Vendors navigator, 12

Vendors topic (EasyStep Interview), 575

76

Verifying opening a company, 9

10, 45

View menu, 13

Visa credit cards, 398

Voiding


bills, 402


checks, 161

62, 402


credit card payments, 402


invoices, 68

72


paychecks, 519

20


purchase orders, 402


W
-
2 forms, 532

34

W
-
3 forms, 532

Web address, 708

Web hosting, 708

Web sites, person
alized, 708

09

Welcome topic (EasyStep Interview), 548

49

Widow/orphan control, 60

Window menu, 14

Windows®, 653

74


backing up files with, 33, 661

63


calculator, 31

32


closing or shutting down, 35

36, 665


disk duplication in, 35, 659

61


31


introduction t
o, 653

58


keyboard conventions, 17

18


mouse terminology, 658

59


mouse use in, 658


OLE (object linking and embedding), 5


as operating system, 4


restoring backup file, 663

65


starting

Windows® borders, 657

Withdrawals, by owner, 201

03, 415, 428

31

Wi
thholding, payroll, 592, 594


Year
-
to
-
date amounts, adding, 606

11

YTD Comparison Profit and Loss Statement, 225, 453


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